Category: AGM Minutes

 AGM 2025.
Our 37th A.G.M. was held on Thursday 14th August, starting 1.30 pm at, what turned out to be an ideal venue, the Taieri Bowling Club, Mosgiel.

Continue reading “AGM August 2025”

Minutes of the 37th Annual General Meeting of Taieri Recreational  Tramping Club held on Thursday, 14 August 2025,  at the Taieri Bowling Club at 1.30 p.m. 

Present: Phil Keene (Chair), Ady Whitson, Avis Williamson, Barbara Shackell, Betty  Finnie, Bev Harvey, Bill Cubitt, Bruce Wright, Carole Morrison, Chris Wither, Clare  Banks, Clive Crossman, Dave Mellish, Dave Roberts, Diane Paterson, Dorothy Bennett,  Eleanore Ryan, Esther Willis, Gail Williams, Graeme Souter, Grant Shackell, Gwenda  Farqharson, Heather Kirk, Heather Reid, Helen Morris, Jan Butcher, Jay Devlin, Jenni  Wright, Jenny Finnerty, Jenny Wilton, Jill Dodd, Jill Reid, Jill Thomas, Jim Finnie, John  Gardiner, Judy Dennison, Julie MacKenzie, Karen McInnes, Katrina McKenzie, Keith  Munro, Kevin Burke, Lester Harvey, Linda Partridge, Lyn Keene, Maria Hickley, Martin  Hickley, Neil Hodgkin, Neil Morrison, Pam Clough, Pam Cocks, Peter Beal, Phil Morris,  Raewyn Keene, Ross Davies, Sandra Lawn, Shirley McRandle, Shona Munro, Sue Beal,  Sylvie Watt, Val Cayford, Wendy Begley, Wendy Langley and Wyn Davies.  

Apologies: Alex and Liz Griffin, Adrienne Ensor, Anne and Rod Ward, Carol-Anne  Buchanan, Cathy Ferguson, Jan Palmer, Jan Yardley, Janette Abbot, Jenny Flack,  Katherine Martin, Lynley McArley, Marijke Schofield, Maryam Purvis, Mike Webb, Neville  Griffiths, Peter Davie, Rhonda Wilson, Robyn Hickley, Sandy Webb, Sarah McCormack,  Shona Carruthers and Theresa White,  

1. Minutes of Previous Meeting 

The minutes of the 36th AGM were taken as read, having previously been circulated. There were two minor amendments which have been incorporated into the  amended minutes. Moved Wendy Langley, seconded Pam Cocks that they be  confirmed as a true and accurate record. Carried. 

2. Matters Arising 

None.  

3. Correspondence 

None. 

4. President’s Report 

Phil presented his report for the year, and this is attached to these minutes. Attached. 

Phil Keene moved that his report be adopted, seconded by Jenni Wright. Carried.  

5. Financial Report 

The financial statement, previously circulated to members, was summarised by  Jenni Wright.  

The Committee at its meeting on Thursday 10 July 2025 recommended that the  annual subscription increase to $15.00 and the joining fee remain at $10.00. The  increase to $15.00 will help cover possible deficits if fuel costs for recces continue  to increase, as well track clearing costs have been down by approx 50% this past  year.

Graeme Souter moved the adoption of the Treasurer’s Report, seconded Neil  Hodgkin. Carried. 

Appointment of Reviewer for the Forthcoming Year 

We are delighted to advise that Trevor Flack has agreed to be TRTC’s reviewer for  the 2025-26 financial year.  

6. Election of Officers 

President: Dave Roberts moved that John Gardiner be elected as President,  seconded by Jill Reid. Carried Vice-President: Gail Williams moved that Lyn Keene be elected as Vice-President,  seconded by Chris Wither. Carried

Immediate Past-President: is an automatic appointment.  

Secretary: Bruce Wright moved that Wendy Langley be elected as Secretary,  seconded by Barbara Shackell. Carried

Treasurer: Wendy Langley moved that Sarah McCormack be elected as Treasurer,  seconded by Jill Dodd. Carried

Communications: Chris Wither moved that Ross Davies be elected as  Communications Officer, seconded by Wendy Begley. Carried

Committee: Moved by Sylvie Watt and Seconded by Jay Devlin that the following be  elected for Committee: Pam Cocks, Barbara Shackell, Graeme Souter, Esther  Willis, Katrina McKenzie and Jenni Wright Carried 

All positions for the election of officers were carried unanimously.  

Immediate Past President Phil Keene was thanked for his services as President over the last four years by John Gardiner and presented with a small gift. 

Outgoing Secretary/Treasurer, Jenni Wright was thanked by Wendy Langley for her  services over the last four years and presented with a small gift. 

7. Webteam: 

Graeme Souter outlined the vast amount of work that has been done in the  background to ensure that valuable historical information recorded is retained in a  secure manner.  

8. General Business 

• Noted the Bannockburn Camp date camp starts on Monday 9 March 2026.  • Bill Cubit requested that those with 4 wheel drive vehicles available for the  Wingatui Viaduct hike next week, to access the bottom carpark, to contact  him.  

The meeting closed at 2.13 p.m.  

Guest Speaker: Taylor Davies-Colley, Communications and Advocacy Lead, Orokonui  Ecosanctuary, is an inspiring young man who gave a passionate presentation which  was thoroughly enjoyed by all. The vision of the sanctuary: A healthy, self-sustaining  ecosystem, free of all introduced mammals and comprising indigenous species that are appropriate to the Orokonui forest, where people can enjoy a peaceful encounter  with nature, and from which they may take recreation, refreshment, new knowledge,  new skills and a new commitment to conservation. 

The Ecosanctuary is an amazing asset to our community.  

Clive Crossman thanked Taylor for his informative presentation and presented him with  a small gift of our appreciation.  

The meeting concluded with afternoon tea.

Minutes of the 35th Annual General Meeting of Taieri Recreational Tramping Club  held at the Taieri Presbyterian Church Hall, on Thursday 24 August 2023 at 1.30 p.m. 

Present: Phil Keene (Chair), Anne Ward, Barbara Shackell, Betty Finnie, Bev Harvey, Bill Cubitt,  Bruce Wright, Carole Morrison, Clive Crossman, Dave Roberts, Diane Paterson, Dorothy Bennett,  Elaine Day, Eleanore Ryan, Gail Williams, Grant Shackell, Gwenda Farqharson, Heather Kirk,  Helen Morris, Jan Butcher, Janette Abbott, Janice Yardley, Jay Devlin, Jenni Wright, Jill Dodd, Jim  Finnie, John Gardiner, Judy Dennison, Karen McInnes, Lester Harvey, Margreet Simpson, Marijke  Schofield, Neil Hodgkin, Neil Simpson, Pam Cocks, Phil Morris, Raewyn Keene, Ross Davies, Sarah  McCormack, Shona Munro, Theresa White and Wyn Davies.  

Apologies: Alex Griffin, Avis Williamson, Chris Wither, Dave Mellish, Di Bezett, Esther Willis,  Graeme Souter, Heather Reid, Jenny Finnerty, Jenny Flack, Jill Reid, Kathryn Fagg, Katrina  McKenzie, Lenore Armstrong, Liz Griffin, Lyn Keene, Neville Griffiths, Pam Clough, Peter Davie,  Shona Carruthers, Wendy Begley and Yan Campbell. 

1. Minutes of Previous Meeting 

The minutes of the 34th AGM were taken as read, having previously been circulated. Moved Jan Butcher, seconded Margreet Simpson that they be confirmed as a true and  accurate record. Carried. 

2. Matters Arising 

None.  

3. Correspondence 

None. 

4. President’s Report 
5. Phil presented his report for the year, and this is attached to these minutes. Attached.   

Phil Keene moved that his report be adopted, seconded by Sarah McCormack. Carried.  

6. Financial Report 

The financial statement, previously circulated to members, was summarised by Jenni  Wright.  

Income for the year was $2,575.03, expenses $1,610.41, resulting in a surplus of $964.62.  The current state of finances was $1,245.12 with $4.60 petty cash, totalling $1,249.72. 

There was a timing issue in income and expenditure. 

As at year end, we had not yet received the invoice from the Taieri Bowling Club for the  catering for the 35th birthday celebratory lunch. Income for the 35th lunch is $885.00 which  means that our surplus to 30 June 2023 in real terms is $79.62.  

The Committee at its meeting on 27 June 2023, recommended that the annual subscription  and joining fee remain at $10 each. 

Jenni Wright moved the adoption of the Treasurer’s Report, seconded John Gardiner. Carried. 

Appointment of Reviewer for the Forthcoming Year 

Keith Mackenzie has agreed to be TRTC’s reviewer for the 2023-24 financial year.  Jenni Wright moved that Keith Mackenzie be reappointed as reviewer, seconded Barbara  Shackell. Carried. 

7. Election of Officers 

Position	Name	Moved	Seconded
President	Phil Keene	Jenni Wright	Jill Dodd
Vice President	John Gardiner	Helen Morris	Dave Roberts
Secretary/   Treasurer	Jenni Wright	Jay Devlin	Barbara Shackell

Existing Committee	Jay Devlin  Jan Butcher  Karen McInnes  Pam Cocks  John Gardiner	Theresa White	Sarah McCormack
Committee (New)	Graeme Souter	Neil Hodgkin	Heather Kirk
Communications	Ross Davies	Pam Cocks	Jill Dodd

The Committee as outlined above was appointed unanimously.  

Jill Dodd has resigned from the Committee as Past President and her considerable service to  the Club was acknowledged with a rousing applause.  

8. Life Membership 

The President outlined the approach taken by the Committee to confer life memberships on  four members. The process outlined in the paragraph 4 (e) of the constitution was read and  then citations and presentations were read and made for Betty and Jim Finnie, Lester Harvey  and Neil Morrison.  

9. General Business 

Webteam: Ross Davies, in response to Phil Keene’s appreciation of the Webteam,  thanked the willingness of Chris Wither, Diane Paterson and latterly Marijke Schofield to  step up as necessary to cover for each other. This is a great resource for the Club and the  efforts of the Webteam are very much appreciated by all members.  

The meeting closed at 1.45 p.m.  

Guest Speaker: Jonah Kitto-Verhoef, Halo Project.  

Jonah as Operations Pest Manager provided an overview of the organisational structure that  focuses on working with communities across four areas, predator free zones, forest habitat  restoration, from source to sea and seabird habitat restoration. It soon was very clear that  extensive skill sets and passion for the job was required. Jonah demonstrated the extensive  concentration of trapping systems and methodologies with predator free zones surrounded by  large buffer zones. Jonah demonstrated different trap types and when and how they are used to 

the best outcomes; he acknowledged there is a ‘dark side’ to the work. Much of what Jonah  demonstrated is on the Halo Project website https://www.haloproject.org.nz/predator-free and  this includes resource info sheets for groups and individuals. Clive Crossman thanked Jonah for  his talk and presented a donation from the club for the Halo Project’s work

Minutes of the 33rd Annual General Meeting of Taieri Recreational Tramping Club held at the Taieri Bowling Club, Wickliffe Street, on 29 October 2021 at 1.30pm 

PRESENT: J Dodd (Chair), J Abbot, D Bennett, K Burke, J Butcher, P Clough, P Cocks, C Crossman, W  & R Davies, E Day, J Dennison, J Devlin, J Finnerty, B & J Finnie, J Gardiner, P Gillespie, G Grant, B  Harvey, L Harvey, P Horrell, L Keene, R Keene, C Leach, S McCormack, K McInnes, N & C Morrison, J  Reid, S&K Munro, D Roberts, N & M Simpson, M Smith, M Schofield, G Souter, T White, C Wither; A  Whitson, B & J Wright, J Yardley (44 members) 

APOLOGIES: P Keene, A Heenan, D Mellish, G Farquharson, D Paterson, E Ryan, B & G Shackell, P  Davie, W Begley, A Ward, R Ward, N McCunn, S Carruthers, H Kirk, H & P Morris, L Partridge 

MINUTES OF PREVIOUS MEETING 

Minutes of the 2020 AGM were taken as read, having previously been circulated.  

Moved K McInnes, seconded D Roberts that they be confirmed as a true and accurate record.  Carried 

Matters arising: Nil 

CORRESPONDENCE 

Inward – Resignations from B & L McLean, F Deans, M & B Spittle, J Ronald 

Outward – Nil 

PRESIDENT’S REPORT 

Jill Dodd presented the annual report on behalf of Arthur Heenan which had been prepared prior to the latest  covid lockdown. It had been a successful year, with bus trips to Gabriels Gully, Rail Trail Daisybank and  Sutton Salt Lake/Smooth Cone. Two well supported camps had been held, the first for the trampers at Blue  Mountains, and the second for all, at Borland Lodge. Sadly we had lost two longstanding members, Doug  Moir and Lesley Gowans both of whom had only recently stopped tramping. Neil Buckley and Eric  Callaghan also passed away during the year. He also thanked those members retiring from the committee, C  Crosman, K Munro, D Mellish, J Yardley. 

Moved J Dodd, seconded P Clough that the presidents report be accepted. Carried 

FINANCIAL REPORT 

Financial statement for the year ended 30/6/21 was presented by the treasurer. There was a surplus for the  year of $141.91. Bank balance $811.24, petty cash $4.60.  

Annual Subscription – The Committee at the 30 July meeting voted to increase the annual subscription to  $10. Joining fees to remain at $10. Treasurer was questioned as to whether this increase was necessary as  there had been a surplus and some discussion ensued. G Grant suggested that if there was a large surplus at  the end of the next financial year, a donation could be made to a project which would be of benefit to the  club. A show of hands approved the decision.  

Moved C Wither, seconded M Simpson that this increase be approved. Carried  

Auditor – Moved J Yardley, seconded J Butcher that K Mackenzie be reappointed as auditor/reviewer.  Carried 

ELECTION OF OFFICERS 

President Phil Keene Moved J Dodd, seconded J Wright 

Vice President No nomination 

Secretary/Treasurer Jenni Wright Moved J Yardley, seconded P Clough Past President Arthur Heenan 

Webmaster Ross Davies

Committee: J Butcher, J Devlin, C Crossman 

Moved J Yardley, seconded J Finnerty that the above existing committee members be reappointed. Carried 

Moved D Roberts, seconded S Munro that J Gardiner be appointed to the committee. Carried Moved J Wright, seconded W Davies that K McInnes be appointed to the committee. Carried Moved S McCormack, seconded T White that P Cocks be appointed to the committee. Carried 

Raewyn Keene read out an email which had been received from Phil Keene, the incoming president. He is  detained in Western Australia due to the covid lockdown. He thanked Jill Dodd for stepping in as acting  vice president, and paid tribute to outgoing president, Arthur Heenan’s long contribution to the club. He  was looking forward to taking over as president once he was able to return to NZ.  

GENERAL BUSINESS 

Constitution – moved C Crossman, seconded S McCormack that the revised constitution be approved.  Carried 

Beacon contacts – Keith Munro has been appointed as a contact. 

Honorariums – moved N Morrison, seconded K McInnes that $50 honorariums be paid to secretary/treasurer, auditor and webmaster. Retiring secretary/treasurer and webmaster were thanked for  their contribution over the last few years. Carried 

Track Clearing – Neil Morrison spoke of the track clearing being undertaken, mainly by himself and  Arthur Heenan, mainly on a Monday. Fuel is supplied. Any members prepared to help to contact Neil. 

Invermay Track – a walking track is being developed around the Invermay/Silverstream area. Help from  any members interested in helping creating this track would be appreciated.  

Identification – Lester Harvey mentioned he would like to see some sort of identification such as name tags,  as it was hard to keep up with names of the increasing number of new members. Pack tags considered to  cover this, and these available from secretary.  

Website: Ross Davies spoke of the immense contribution Ian Fleming had made to the club with his  foresight in setting up the website so many years ago. It is a very valuable resource to the club. He thanked  Dave Mellish for taking over this responsibility when Ian Fleming retired. The website team now consisted  of himself, Chris Wither and new administrators, Diane Paterson, Val Bell and Gail Williams  

Email Address: the club’s new email address, [email protected] is to be used for all tramp notices,  reports and photos.  

Covid-19 – thought to be given to member’s vaccination status in regard to car pooling.  The meeting closed at 2.20 pm. 

Guest speaker, Dermot Mayock, gave a very interesting and informative presentation on the role and work involved with LANDSAR. He was ably assisted in this by his wife, and search and rescue dog. He was  thanked by Clive Crossman, and presented with a voucher. 

The meeting concluded with afternoon tea.  

…………………………………………. / / 

 

MINUTES OF THE 32nd ANNUAL GENERAL MEETING OF THE TAIERI RECREATIONAL TRAMPING CLUB HELD AT THE MCKERROW LOUNGE, MOSGIEL PRESBYTERIAN CHURCH ON THURSDAY, 15 October 2020 AT 1.30 PM

 

PRESENT: A Heenan (Chair), D Bennett, K Burke, J Butcher, P Davie, E Day, J Dennison, J  Devlin, G Farquharson, J Finnerty, B & J Finnie, I Fleming, J Gardiner, L Gowans, G Grant, A  Griffin, B Harvey, P Keene, H Kirk, R Labes, C Leach, S McCormack, N McCunn, G & K  McInnes, D Mellish, B Mitchell, D Moir, H Morris, N Morrison, K & S Munro, L Partridge, D  Patterson, D Roberts, E Ryan, N & M Simpson, M Schofield, B Spittle, G Williams, B & J Wright,  J Yardley 

APOLOGIES: J Dodd, C Morrison, W Begley, C Crossman, E Griffin, T White, J Reid, J Ronald,  E Willis, A Whitson, J & P Horrell, P Gillespie, S Nichol, K Fagg, C Wither, J Davie, J Abbott, N  Buckley, G Haggie, C Hughes, R Keene, P Clough, G Souter, A Miller 

Moved S McCormack/seconded J Wright that these apologies be accepted. Carried 

MINUTES OF PREVIOUS MEETINGS 

Minutes of 2019 AGM were taken as read having been previously circulated. Moved E Ryan, seconded P Keene that they be confirmed as a true and accurate record. Carried 

Matters arising:  

Nil 

CORRESPONDENCE: 

Inward – Resignation from Peter and Wendy Bathgate 

Outward –Nil 

Moved M Simpson, seconded J Gardiner that the correspondence be accepted. Carried 

PRESIDENTS REPORT 

President, Arthur Heenan, presented his report for the year.. It had been a somewhat disruptive year  with the two covid pandemic lockdowns causing the cancellations of 17 Wednesdays of activity.  Apart from this the club had had a successful year with a number of new members, making a total  membership of over 100. There were two bus trips, the first to Roxburgh to walk part of the  Millenium Track, and the second to the Redan Crater, near Middlemarch. A group of trampers had  a 2 night stay at the Bendoran Huts just prior to lockdown. The Xmas breakup lunch was held at the  Waiora Scout Camp, and a very well attended mid year lunch at the Mosgiel RSA. Thanks to Jill  Dodd who organised a first aid refresher course. Ian Fleming’s long contribution to the club as  webmaster was acknowledged, and thanks to Dave Mellish who has taken over this role.  

We lost two life members during the year, Bob Heenan and Les Smith. Both had been very valuable members of the club. Also Mary Young, who was on the steering committee setting up the club.  

He thanked the committee for their work during the year – secretary/treasurer, programme and,  social committees, track clearing, webmaster, and all those who have contributed to the running of  the club.  

Moved A Heenan, seconded D Patterson that the President’s report be adopted. Carried

FINANCIAL REPORT 

Financial statement for the year ended 30/6/20 was presented by the treasurer. Bank balance stands  at $673.93, petty cash $4.60. Income was $1736.75, and expenditure $1910.83, leaving a deficit for the year of $174.08. This was partly caused by small outlays on social events (morning tea, cakes  etc.) and a $100 donation to the Quarantine Island 

Moved J Yardley, seconded G Grant that the financial report be adopted. Carried 

Subscriptions: Moved J Yardley, seconded K McInnes that subs remain at $5, plus $10 joining fee  for new members. Carried 

Auditor: Moved J Yardley, seconded J Butcher, that Keith Mackenzie, Consultant Accountant continue as auditor if he is available Carried 

Webmaster: Moved G Williams, seconded G Grant, that D Mellish receive a $50 honorarium.  Carried 

ELECTION OF OFFICE BEARERS 

President: Arthur Heenan Moved J Yardley, seconded B Harvey Carried. Vice-President: Phil Keene Moved H Morris, seconded E Ryan Carried Secretary/Treasurer: Jan Yardley Moved S Munro, seconded J Dennison Carried Past President: Jill Dodd 

Webmaster: Dave Mellish Moved K McInnes, seconded J Wright Carried Committee: Jan Butcher, Jay Devlin, Keith Munro, Clive Crossman Moved B Mitchell, seconded J Wright that the above existing committee members be reappointed Carried 

Moved S McCormack, seconded K McInnes that Jenni Wright be appointed to the committee Carried 

Moved G Williams, seconded D Mellish that Jill Reid be appointed to the committee. Carried 

GENERAL: 

Constitution – this needs to be updated. J Wright offered to help with this. 

Life Membership– life membership was awarded to Doug Moir, who has been a valuable member  of the club for a long period of time. Helen Morris also spoke about a rare award he had received  from the Masonic Lodge.  

There was no other business, and the meeting closed at 2 pm.  

Guest speaker, Alyth Grant a volunteer from the Orokonui Ecosanctuary gave a detailed powerpoint  presentation on the history, educational role and activities held at the sanctuary. Thanked by Phil  Keene and presented with a voucher.  

Afternoon tea concluded the meeting.  

Confirmed ………………………………………..(President) Date ………………….

MINUTES OF 28^th ANNUAL GENERAL MEETING OF THE TAIERI RECREATIONAL TRAMPING CLUB HELD AT THE MCKERROW LOUNGE, MOSGIEL PRESBYTERIAN CHURCH ON THURSDAY, 27 AUGUST 2015 AT 1.30 PM

PRESENT: L Smith (Chair), M Smith, J Knox, K McVie, L Harvey, P & W Bathgate, D Bennett, J Butcher, P Clough, E Cooper, E Day, F Deans, J Dennison, J Devlin, J Dodd, L Donaldson, B & J Finnie, I Fleming, L Gowan, L & A Griffin, G Haggie, B Harvey, L Harvey, I Hebbard, A Heenan, C Hughes, A Landrebe, B & P McLean, A Miller, D Moir, K & S Munro, D Poole, M Spittle, T & D Stratton, M Vaughan, J Yardley

Apologies: H Morris, B Spittle, B Mitchell, N & C Morrison, E Ryan

Moved L Gowan, seconded M Vaughan that these be accepted. Carried

Minutes of Previous Meetings

Minutes of 27^th AGM of dated 28/8/15 were taken having been previously circulated were taken as read . Moved P Bathgate, seconded M Smith that they be confirmed as a true and accurate record. Carried

Matters arising: Nil

Correspondence:

Inward:

Nil

Outward

Nil

PRESIDENTS REPORT

President, L Smith, presented his report for the year. The club had had a good year, with 9 new members which was important for the future. There was a good variety of tramps, and the weather in general had been favourable. Moved L Smith, seconded L Harvey that it be adopted. Carried

FINANCIAL Report

Financial statement for the year ended 30/6/15 was presented by the treasurer. Bank balance $428.62, petty cash $4.60. There was a deficit for the year of $222.53 between income and expenditure. This was mainly contributed to by scrubcutter maintenance and fuel, but felt this had been a worthwhile project.

Moved J Yardley, seconded L Smith that it be received. Carried

Auditor: Tom Stratton thanked for his services and moved that he be re-appointed. This was declined, and the treasurer to find another auditor.

Subscriptions: These to remain at $5, plus $10 joining fee for new members.

ELECTION OF OFFICE BEARERS

President: Judy Knox (Moved I Fleming, seconded B Harvey) Carried.

Vice-President: Jill Dodd (Moved J Knox, seconded P Clough) Carried

Secretary/Treasurer:Jan Yardley (Moved I Fleming, seconded M Spittle) Carried

Committee:

Existing committee: Ken McVie )

Elaine Day ) continuing

Lester Harvey )

Moved J Knox, seconded C Hughes that Arthur Heenan and Liz Griffin be appointed to the committee. There were no further nominations Carried

Life membership: President, Les Smith presented Molly Vaughan with a life membership certificate, in recognition of the service she had given to the club in the early days, and her continued enthusiasm.

Gifts:

Vouchers of appreciation were presented, as under:

Elaine Day – organisation of social events

Margaret Smith – hosting committee meetings

Bev Harvey – preparation and distribution of track programmes

Ian Fleming – website

Pam Clough – supplying greeting cards

General:

• Bev Harvey reminded members that the 30^th anniversary of the club was coming up in 2016, and thought to be given to what form of celebration this could take
• Ian Fleming was thanked for his work on the website. He could do with an assistant, and if any member was interested to approach Ian.
• George Haggie reminded members that if members saw examples of poor animal husbandry on any of the farms they were tramping on, to bring their concerns back to committee rather than approaching SPCA or a similar organisation.

There was no other business, and the meeting closed at 1.40 pm. Judy Knox thanked Les Smith for his work over the last two years as President.

Guest speakers, John and Robyn Armstrong gave a very interesting presentation on their 6 week sailing trip from Dunedin to the Dusky sound area Thanked by Peter Bathgate, and presented with a voucher.

Confirmed ………………………………………..(President) Date ………………….

Minutes of the 26th Annual General Meeting of Taieri Recreational Tramping Club held  in the Presbyterian  Church McKerrow Room on 25 August 2013 at 1.30 p.m.

ATTENDANCE. P Bathgate, W Bathgate, D Bennett, P Clough, S Cooney, E Day, F Deans, E Finnie, J Finnie, I Fleming, G Haggie, B Harvey, L Harvey, I Hebbard, C Hughes, V Jackson, J Knox, R Lippers, B McIntosh, P McLean, W McLean, K McVie, D Moir, P Randall, J Shaw, L Smith, M Smith, B Spittle, T Stratton, G Such, M Vaughan, J Yardley. (31)

APOLOGIES. N Buckley, E Cooper, J Dodd, L Donaldson, A Landrebe, B Landrebe, H Leslie, C Morrison, N Morrison, D Pearce, D Pool, M Spittle, D Such.
That the apologies be received. Moved B Harvey, seconded I Hebbard. Carried.

MINUTES of the 25th Annual General Meeting OF 25 August 2012, having been circulated, were taken as read.
That these minutes be confirmed as a true and accurate record of that meeting. Moved I Fleming, seconded P Bathgate. Carried.

ANNUAL REPORT. President B Harvey presented her report.
That the report be adopted. Moved B Harvey, seconded M Smith. Carried.

FINANCIAL  REPORT. Treasurer I Fleming presented his report.
That the report be received, the audited Financial Statement be adopted, that Auditor T Stratton be thanked and that he be reappointed as Auditor for the coming year. Moved I Fleming, seconded L Smith. Carried.

ELECTION  OF  OFFICERS
PRESIDENT.
L Smith. Nominated B Harvey, seconded D Bennett.
There were no other nominations.
B Harvey declared L Smith elected. Applause.

VICE PRESIDENT.
J Knox. Nominated L Smith, seconded M Smith.
There were no other nominations.
B Harvey (who continued to chair the meeting) declare J Knox elected. Applause.

SECRETARY.
I Fleming. Nominated J Knox, seconded C Hughes.
There were no other nominations.
B Harvey declared I Fleming elected. Applause.

TREASURER.
J Yardley. Nominated I Fleming, seconded P Clough.
There were no other nominations.
B Harvey declared J Yardley elected. Applause.

COMMITTEE.
The last committee meeting had recommended this be limited to five members.
That the committee be limited to five members. Moved J Knox, seconded B Harvey. Carried.
Nominations:
G Such. Nominated L Smith, seconded P Bathgate.
I Hebbard. Nominated R Lippers, seconded G Haggie.
D Bennett. Nominated M Smith, seconded C Hughes.
K McVie. Nominated I Hebbard, seconded R Lippers.
B Landrebe. Nominated W Bathgate, seconded G Such.
E Day. Nominated C Hughes, seconded J Knox.
C Hughes. Nominated M Smith, seconded L Smith.
L Harvey. Nominated L Smith, seconded G Such.

Two scrutineers were appointed for a secret ballot.
T Stratton. Nominated J Knox, seconded B Harvey.
B Spittle. Nominated B Harvey, seconded G Such.
There was general acceptance of this.

GIFTS Three gifts were presented.
H Leslie (in absentia). For her beautiful cards used on occasions of sorrow and also in appreciation of land-owners granting permission to tramp on their property.
M Smith. For hosting tramp programme meetings.
S Fleming. For hosting committee meetings.

GENERAL  BUSINESS

Two motions and one amendment had been emailed in advance out the secretary and forwarded out to the club.

FIRST MOTION – in the name of I Hebbard and K McVie.

That the combined hike on the Wednesday of each month be dropped, as it doesn’t normally suit the abilities of some trampers.

Explanation:  The trampers [and some of the hikers] complain about having to stand around far too often, getting cold, while waiting for the slow ones to catch up.
The combined hike came about as an idea 13 years ago, & was adopted for a 12 month trial period, & then it became the norm. it was also, at the time this was suggested, that the club should plan ahead, & be flexible.

The mover and seconder presented and spoke to the motion. There was general discussion.

AMENDMENT –  in the name of I Fleming.

That the motion: “That the combined hike on the Wednesday of each month be dropped, as it doesn’t normally suit the abilities of some trampers.”
be amended to read: “That the combined hike on the first Wednesday of each month be retained, but there be established as well a scheduled tramp for those whose abilities the combined one doesn’t normally suit.”

Note 1. The combined tramp, although it doesn’t suit some trampers, does suit others who enjoy the monthly combined one.

Note 2. The combined tramp, although merely a convention, has been cherished by many, I believe, in whose minds the word ‘Recreational’ implies renewing contact and fellowship with each other from time to time.

The mover presented and spoke to this amendment. Seconded L Smith.
There was general discussion.
B Harvey put the amendment to the vote. Carried.

The amendment then became the substantive motion.
There were not further amendments.
The amendment was carried.

THIRD MOTION in the name of K McVie and I Hebbard.

That the start time of 9:30 in the winter months, be changed to 9:00.

Explanation:  This is purely a safety remit.  On the shortest day 2013, there was more daylight at 8:00am than at 5:00pm. We feel this is a safety feature, as if trouble should occur on a tramp or hike, it allows more time to deal with it, before darkness sets in.

The mover and seconder presented and spoke to the motion.
There was general discussion.
B Harvey put the motion to the vote. It was lost.

The scrutineers had returned with the committee election findings.
Those elected to the committee were:
D Bennett,  E Day, L Harvey, C Hughes, G Such.

The scrutineers were thanked and discharged, and the voting papers would be destroyed.

ANY OTHER BUSINESS
There was general discussion. A number of points were mentioned.

Gifts were presented to the out-going President, B Harvey and later, to J Knox for her presentation.

B Harvey declared the meeting closed at 2.46 p.m.

B Harvey invited Judy Knox to give here powerpoint presentation of her expedition to Patagonia.

Subscription payments and refreshments followed.

Confirmed……………………………………………………………. Date………………………………..