Minutes of the 36th Annual General Meeting of Taieri Recreational Tramping Club held on Thursday, 22 August 2024, 1.30 pm, Taieri Presbyterian Church Hall, Church Street, Mosgiel at 1.30 p.m.
Present: Phil Keene (Chair), Anne Ward, Betty Finnie, Bev Harvey, Bill Cubitt, Bruce Wright, Carole Morrison, Clive Crossman, Chris Wither, Dave Roberts, Diane Paterson, Dorothy Bennett, Eleanore Ryan, Esther Willis, Gail Williams, Graeme Souter, Grant Shackell, Gwenda Farqharson, Heather Kirk, Heather Reid, Helen Morris, Jan Butcher, Janette Abbott, Janice Yardley, Jay Devlin, Jenni Wright, Jenny Finnerty, Jenny Flack, Jill Dodd, Jill Reid, Jim Finnie, John Gardiner, Karen McInnes, Katrina McKenzie, Kevin Burke, Linda Partridge, Lyn Keene, Martin Hickley, Neil Morrison, Neville Griffiths, Pam Clough, Phil Morris, Raewyn Keene, Rhonda Wilson, Rod Ward, Ross Davies, Sandra Lawn, Sarah McCormack, Shona Munro,
Theresa White, Val Cayford, Wendy Langley and Wyn Davies.
Apologies: Ady Whitson, Alex and Liz Griffin, Cathy Ferguson, Judy Dennison, Kathryn Fagg, Pam Cocks, Shona Carruthers, Marijke Schofield, Di Bezett, Peter Davie, Barbara Shackell and Yan Campbell.
1. Minutes of Previous Meeting
The minutes of the 35th AGM were taken as read, having previously been circulated.
Moved John Gardiner, seconded Diane Paterson that they be confirmed as a true and accurate record. Carried.
2. Matters Arising
None.
3. Correspondence
None.
4. President’s Report
5. Phil presented his report for the year, and this is attached to these minutes. Attached.
Phil Keene moved that his report be adopted, seconded by Anne Ward. Carried.
6. Financial Report
The financial statement, previously circulated to members, was summarised by Jenni Wright.
Income for the year was $3,055.33, expenses $2,514.90, resulting in a surplus of $540.43. There was a timing issue with the income and expenditure. The mid winter lunch was paid after 1 July 2024. This
will be reflected in the 2025 annual accounts.
The Committee at its meeting on 27 June 2024, recommended that the annual subscription and joining fee remain at $10 each.
Jenni Wright moved the adoption of the Treasurer’s Report, seconded John Gardiner. Carried.
Appointment of Reviewer for the Forthcoming Year
We are delighted to advise that Trevor Flack has agreed to be TRTC’s reviewer for the 2024-25 financial year.
Jenni Wright moved that Trevor Flack be appointed as reviewer, seconded Phil Keene. Carried.
7. Election of Officers
Position Name Moved Seconded
President Phil Keene Karen McInnes Jill Dodd
Vice President John Gardiner Eleanor Ryan Pam Clough
Secretary/ Treasurer Jenni Wright Graeme Souter Theresa White
Existing Committee Pam Cocks, Graeme Souter, Barbara Shackell Unanimously carried
Committee (New) Esther Willis, Wendy Langley, Katrina McKenzie Unanimously carried
Position Name Moved Seconded
Communications Ross Davies Dave Roberts John Gardiner
The Committee as outlined above was appointed unanimously.
8. Life Membership
The President outlined the approach taken by the Committee to confer life memberships on members. The process outlined in the paragraph 4 (e) of the constitution was read. Jill Dodd was presented with Life Membership by Eleanore Ryan. Her citation outlined 13 years of exceptional service to TRTC.
Congratulations Jill from all of us.
9. General Business
Webteam: Ross Davies, on behalf of the Webteam, gave an update on their combined efforts. Ross also explained how the fuel costs were calculated and carefully monitored
The meeting closed at 2.20 p.m.
Guest Speaker: Roger Leslie, from East Taieri and author of On the Verge had completed the walk from Bluff to Cape Reinga to raise awareness for mental health. He was inspired at a young age by the writings of A. H. Reed and the money raised was for the Able Minds Trust. Roger was an inspirational and entertaining speaker, and many purchased his book which makes for informative reading.