AGM 23 August 2018

PRESENT: J Dodd (Chair), P & W Bathgate, D Bennett, J Butcher, P Clough, J Dennison, J Devlin, J Finnerty, I Fleming, G Grant, L & A Griffin, L Harvey, A Heenan, C Hughes, P McLean, D Mellish, D Moir, H Morris, K & S Munro, B Shackell, N & M Simpson, L & M Smith, B & M Spittle, T & D Stratton, M Vaughan, T White, J Yardley.

APOLOGIES: E Cooper, C Crossman, D Poole, J Rennell, B Mitchell, B & J Finnie, J Knox, L Gowans, J Reid, P & R Keene, B Harvey, B McLean, E Ryan, N & C Morrison, B Wright, G Haggie, J Ronald. Moved I Fleming/seconded L Harvey that these be accepted. Carried

MINUTES OF PREVIOUS MEETINGS. Minutes of 29th AGM dated 25/8/17 were taken as read having been previously circulated. Moved I Fleming, seconded A Heenan that they be confirmed as a true and accurate record. Carried.

• CORRESPONDENCE:
•  Inward: Letter of resignation from E Cooper. Ben Rudd Newsletter
• Outward: Nil

PRESIDENTS REPORT. President, J Dodd, presented her report for the year. The club is in good heart with growing numbers over the last year, in particular the number of trampers. Three overnight camps were held, and more in the pipeline. 20 members attended a First Aid Course run by the Red Cross. Other activities included a E-bike ride and a travel evening organised. Proceeds from these went toward fund raising for the proposed Taieri Aquatic Centre. The 30th anniversary dinner in March was very well attended, and Margaret and Les Smith were presented with life membership. Jenni Wright and Margreet Simpson were thanked for sewing boot bags to be distributed to members. Also Jenni Wright had made dresses which were sold at the travel evening. Moved L Smith, seconded B Shackell that the financial report be adopted. Carried

FINANCIAL REPORT

Financial statement for the year ended 30/6/18 was presented by the treasurer. Bank balance stands at $490.51, petty cash $4.60. Funds had increased in the 2017/18 financial year. Moved I Fleming, seconded P Clough that the financial report be adopted. Carried. S Munro queried the lack of the secretary/treasurer honorarium in this year’s accounts.

Moved L Smith, seconded M Vaughan that the $50 honorarium be reinstated Carried.

Subscriptions: Moved J Yardley, seconded M Smith that subs remain at $5, plus $10 joining fee for new members.
Auditor: Moved J Yardley, seconded J Butcher, that Keith Mackenzie continue as auditor.

• ELECTION OF OFFICE BEARERS
• President: Jill Dodd (Moved J Yardley, seconded L Smith) Carried.

• Vice-President: Arthur Heenan (Moved J Dodd, seconded L Smith) Carried.
• Secretary/Treasurer: Jan Yardley (Moved J Dodd, seconded J Dennison) Carried.

• Past President: J Knox
• Webmaster: I Fleming

• Committee:

• Judy Knox
• Ian Fleming
• Arthur Heenan, Lester Harvey, Neil Morrison, Keith Munro to continue

GENERAL:

Name tags – Lester Harvey had suggested at the previous committee meeting that the club purchase name tags holders to make it easier for new members. He had a sample, but general concensus was that they would not be suitable. Lanyards were suggested as a better alternative, and enquiries to be made as to price.

Track clearing – Arthur Heenan reported this would commence later in the year, probably on a Monday. Any help would be appreciated.
Club shirts – this had not been proceeded with as felt there was insufficient interest, but President would make enquiries as to cost.

There was no other business, and the meeting closed at 2.15 pm.

Guest speaker, Geoff Woodcock, gave a run-down on progress and fund raising to date for the Taieri Aquatic Centre. Thanked by Peter Bathgate, and presented with a donation to the pool.

Confirmed ………………………………………..(President) Date ………………….