Minutes of the 26th Annual General Meeting of Taieri Recreational Tramping Club held in the Presbyterian Church McKerrow Room on 25 August 2013 at 1.30 p.m.
ATTENDANCE. P Bathgate, W Bathgate, D Bennett, P Clough, S Cooney, E Day, F Deans, E Finnie, J Finnie, I Fleming, G Haggie, B Harvey, L Harvey, I Hebbard, C Hughes, V Jackson, J Knox, R Lippers, B McIntosh, P McLean, W McLean, K McVie, D Moir, P Randall, J Shaw, L Smith, M Smith, B Spittle, T Stratton, G Such, M Vaughan, J Yardley. (31)
APOLOGIES. N Buckley, E Cooper, J Dodd, L Donaldson, A Landrebe, B Landrebe, H Leslie, C Morrison, N Morrison, D Pearce, D Pool, M Spittle, D Such.
That the apologies be received. Moved B Harvey, seconded I Hebbard. Carried.
MINUTES of the 25th Annual General Meeting OF 25 August 2012, having been circulated, were taken as read.
That these minutes be confirmed as a true and accurate record of that meeting. Moved I Fleming, seconded P Bathgate. Carried.
ANNUAL REPORT. President B Harvey presented her report.
That the report be adopted. Moved B Harvey, seconded M Smith. Carried.
FINANCIAL REPORT. Treasurer I Fleming presented his report.
That the report be received, the audited Financial Statement be adopted, that Auditor T Stratton be thanked and that he be reappointed as Auditor for the coming year. Moved I Fleming, seconded L Smith. Carried.
ELECTION OF OFFICERS
PRESIDENT.
L Smith. Nominated B Harvey, seconded D Bennett.
There were no other nominations.
B Harvey declared L Smith elected. Applause.
VICE PRESIDENT.
J Knox. Nominated L Smith, seconded M Smith.
There were no other nominations.
B Harvey (who continued to chair the meeting) declare J Knox elected. Applause.
SECRETARY.
I Fleming. Nominated J Knox, seconded C Hughes.
There were no other nominations.
B Harvey declared I Fleming elected. Applause.
TREASURER.
J Yardley. Nominated I Fleming, seconded P Clough.
There were no other nominations.
B Harvey declared J Yardley elected. Applause.
COMMITTEE.
The last committee meeting had recommended this be limited to five members.
That the committee be limited to five members. Moved J Knox, seconded B Harvey. Carried.
Nominations:
G Such. Nominated L Smith, seconded P Bathgate.
I Hebbard. Nominated R Lippers, seconded G Haggie.
D Bennett. Nominated M Smith, seconded C Hughes.
K McVie. Nominated I Hebbard, seconded R Lippers.
B Landrebe. Nominated W Bathgate, seconded G Such.
E Day. Nominated C Hughes, seconded J Knox.
C Hughes. Nominated M Smith, seconded L Smith.
L Harvey. Nominated L Smith, seconded G Such.
Two scrutineers were appointed for a secret ballot.
T Stratton. Nominated J Knox, seconded B Harvey.
B Spittle. Nominated B Harvey, seconded G Such.
There was general acceptance of this.
GIFTS Three gifts were presented.
H Leslie (in absentia). For her beautiful cards used on occasions of sorrow and also in appreciation of land-owners granting permission to tramp on their property.
M Smith. For hosting tramp programme meetings.
S Fleming. For hosting committee meetings.
GENERAL BUSINESS
Two motions and one amendment had been emailed in advance out the secretary and forwarded out to the club.
FIRST MOTION – in the name of I Hebbard and K McVie.
That the combined hike on the Wednesday of each month be dropped, as it doesn’t normally suit the abilities of some trampers.
Explanation: The trampers [and some of the hikers] complain about having to stand around far too often, getting cold, while waiting for the slow ones to catch up.
The combined hike came about as an idea 13 years ago, & was adopted for a 12 month trial period, & then it became the norm. it was also, at the time this was suggested, that the club should plan ahead, & be flexible.
The mover and seconder presented and spoke to the motion. There was general discussion.
AMENDMENT – in the name of I Fleming.
That the motion: “That the combined hike on the Wednesday of each month be dropped, as it doesn’t normally suit the abilities of some trampers.”
be amended to read: “That the combined hike on the first Wednesday of each month be retained, but there be established as well a scheduled tramp for those whose abilities the combined one doesn’t normally suit.”
Note 1. The combined tramp, although it doesn’t suit some trampers, does suit others who enjoy the monthly combined one.
Note 2. The combined tramp, although merely a convention, has been cherished by many, I believe, in whose minds the word ‘Recreational’ implies renewing contact and fellowship with each other from time to time.
The mover presented and spoke to this amendment. Seconded L Smith.
There was general discussion.
B Harvey put the amendment to the vote. Carried.
The amendment then became the substantive motion.
There were not further amendments.
The amendment was carried.
THIRD MOTION in the name of K McVie and I Hebbard.
That the start time of 9:30 in the winter months, be changed to 9:00.
Explanation: This is purely a safety remit. On the shortest day 2013, there was more daylight at 8:00am than at 5:00pm. We feel this is a safety feature, as if trouble should occur on a tramp or hike, it allows more time to deal with it, before darkness sets in.
The mover and seconder presented and spoke to the motion.
There was general discussion.
B Harvey put the motion to the vote. It was lost.
The scrutineers had returned with the committee election findings.
Those elected to the committee were:
D Bennett, E Day, L Harvey, C Hughes, G Such.
The scrutineers were thanked and discharged, and the voting papers would be destroyed.
ANY OTHER BUSINESS
There was general discussion. A number of points were mentioned.
Gifts were presented to the out-going President, B Harvey and later, to J Knox for her presentation.
B Harvey declared the meeting closed at 2.46 p.m.
B Harvey invited Judy Knox to give here powerpoint presentation of her expedition to Patagonia.
Subscription payments and refreshments followed.
Confirmed……………………………………………………………. Date………………………………..