| MINUTES OF THE 32nd ANNUAL GENERAL MEETING OF THE TAIERI RECREATIONAL TRAMPING CLUB HELD AT THE MCKERROW LOUNGE, MOSGIEL PRESBYTERIAN CHURCH ON THURSDAY, 15 October 2020 AT 1.30 PM |
PRESENT: A Heenan (Chair), D Bennett, K Burke, J Butcher, P Davie, E Day, J Dennison, J Devlin, G Farquharson, J Finnerty, B & J Finnie, I Fleming, J Gardiner, L Gowans, G Grant, A Griffin, B Harvey, P Keene, H Kirk, R Labes, C Leach, S McCormack, N McCunn, G & K McInnes, D Mellish, B Mitchell, D Moir, H Morris, N Morrison, K & S Munro, L Partridge, D Patterson, D Roberts, E Ryan, N & M Simpson, M Schofield, B Spittle, G Williams, B & J Wright, J Yardley
APOLOGIES: J Dodd, C Morrison, W Begley, C Crossman, E Griffin, T White, J Reid, J Ronald, E Willis, A Whitson, J & P Horrell, P Gillespie, S Nichol, K Fagg, C Wither, J Davie, J Abbott, N Buckley, G Haggie, C Hughes, R Keene, P Clough, G Souter, A Miller
Moved S McCormack/seconded J Wright that these apologies be accepted. Carried
MINUTES OF PREVIOUS MEETINGS
Minutes of 2019 AGM were taken as read having been previously circulated. Moved E Ryan, seconded P Keene that they be confirmed as a true and accurate record. Carried
Matters arising:
Nil
CORRESPONDENCE:
Inward – Resignation from Peter and Wendy Bathgate
Outward –Nil
Moved M Simpson, seconded J Gardiner that the correspondence be accepted. Carried
PRESIDENTS REPORT
President, Arthur Heenan, presented his report for the year.. It had been a somewhat disruptive year with the two covid pandemic lockdowns causing the cancellations of 17 Wednesdays of activity. Apart from this the club had had a successful year with a number of new members, making a total membership of over 100. There were two bus trips, the first to Roxburgh to walk part of the Millenium Track, and the second to the Redan Crater, near Middlemarch. A group of trampers had a 2 night stay at the Bendoran Huts just prior to lockdown. The Xmas breakup lunch was held at the Waiora Scout Camp, and a very well attended mid year lunch at the Mosgiel RSA. Thanks to Jill Dodd who organised a first aid refresher course. Ian Fleming’s long contribution to the club as webmaster was acknowledged, and thanks to Dave Mellish who has taken over this role.
We lost two life members during the year, Bob Heenan and Les Smith. Both had been very valuable members of the club. Also Mary Young, who was on the steering committee setting up the club.
He thanked the committee for their work during the year – secretary/treasurer, programme and, social committees, track clearing, webmaster, and all those who have contributed to the running of the club.
Moved A Heenan, seconded D Patterson that the President’s report be adopted. Carried
FINANCIAL REPORT
Financial statement for the year ended 30/6/20 was presented by the treasurer. Bank balance stands at $673.93, petty cash $4.60. Income was $1736.75, and expenditure $1910.83, leaving a deficit for the year of $174.08. This was partly caused by small outlays on social events (morning tea, cakes etc.) and a $100 donation to the Quarantine Island
Moved J Yardley, seconded G Grant that the financial report be adopted. Carried
Subscriptions: Moved J Yardley, seconded K McInnes that subs remain at $5, plus $10 joining fee for new members. Carried
Auditor: Moved J Yardley, seconded J Butcher, that Keith Mackenzie, Consultant Accountant continue as auditor if he is available Carried
Webmaster: Moved G Williams, seconded G Grant, that D Mellish receive a $50 honorarium. Carried
ELECTION OF OFFICE BEARERS
President: Arthur Heenan Moved J Yardley, seconded B Harvey Carried. Vice-President: Phil Keene Moved H Morris, seconded E Ryan Carried Secretary/Treasurer: Jan Yardley Moved S Munro, seconded J Dennison Carried Past President: Jill Dodd
Webmaster: Dave Mellish Moved K McInnes, seconded J Wright Carried Committee: Jan Butcher, Jay Devlin, Keith Munro, Clive Crossman Moved B Mitchell, seconded J Wright that the above existing committee members be reappointed Carried
Moved S McCormack, seconded K McInnes that Jenni Wright be appointed to the committee Carried
Moved G Williams, seconded D Mellish that Jill Reid be appointed to the committee. Carried
GENERAL:
Constitution – this needs to be updated. J Wright offered to help with this.
Life Membership– life membership was awarded to Doug Moir, who has been a valuable member of the club for a long period of time. Helen Morris also spoke about a rare award he had received from the Masonic Lodge.
There was no other business, and the meeting closed at 2 pm.
Guest speaker, Alyth Grant a volunteer from the Orokonui Ecosanctuary gave a detailed powerpoint presentation on the history, educational role and activities held at the sanctuary. Thanked by Phil Keene and presented with a voucher.
Afternoon tea concluded the meeting.
Confirmed ………………………………………..(President) Date ………………….