Minutes of the 37th Annual General Meeting of Taieri Recreational Tramping Club held on Thursday, 14 August 2025, at the Taieri Bowling Club at 1.30 p.m.
Present: Phil Keene (Chair), Ady Whitson, Avis Williamson, Barbara Shackell, Betty Finnie, Bev Harvey, Bill Cubitt, Bruce Wright, Carole Morrison, Chris Wither, Clare Banks, Clive Crossman, Dave Mellish, Dave Roberts, Diane Paterson, Dorothy Bennett, Eleanore Ryan, Esther Willis, Gail Williams, Graeme Souter, Grant Shackell, Gwenda Farqharson, Heather Kirk, Heather Reid, Helen Morris, Jan Butcher, Jay Devlin, Jenni Wright, Jenny Finnerty, Jenny Wilton, Jill Dodd, Jill Reid, Jill Thomas, Jim Finnie, John Gardiner, Judy Dennison, Julie MacKenzie, Karen McInnes, Katrina McKenzie, Keith Munro, Kevin Burke, Lester Harvey, Linda Partridge, Lyn Keene, Maria Hickley, Martin Hickley, Neil Hodgkin, Neil Morrison, Pam Clough, Pam Cocks, Peter Beal, Phil Morris, Raewyn Keene, Ross Davies, Sandra Lawn, Shirley McRandle, Shona Munro, Sue Beal, Sylvie Watt, Val Cayford, Wendy Begley, Wendy Langley and Wyn Davies.
Apologies: Alex and Liz Griffin, Adrienne Ensor, Anne and Rod Ward, Carol-Anne Buchanan, Cathy Ferguson, Jan Palmer, Jan Yardley, Janette Abbot, Jenny Flack, Katherine Martin, Lynley McArley, Marijke Schofield, Maryam Purvis, Mike Webb, Neville Griffiths, Peter Davie, Rhonda Wilson, Robyn Hickley, Sandy Webb, Sarah McCormack, Shona Carruthers and Theresa White,
- Minutes of Previous Meeting
The minutes of the 36th AGM were taken as read, having previously been circulated. There were two minor amendments which have been incorporated into the amended minutes. Moved Wendy Langley, seconded Pam Cocks that they be confirmed as a true and accurate record. Carried.
- Matters Arising
None.
- Correspondence
None.
- President’s Report
Phil presented his report for the year, and this is attached to these minutes. Attached.
Phil Keene moved that his report be adopted, seconded by Jenni Wright. Carried.
- Financial Report
The financial statement, previously circulated to members, was summarised by Jenni Wright.
The Committee at its meeting on Thursday 10 July 2025 recommended that the annual subscription increase to $15.00 and the joining fee remain at $10.00. The increase to $15.00 will help cover possible deficits if fuel costs for recces continue to increase, as well track clearing costs have been down by approx 50% this past year.
Graeme Souter moved the adoption of the Treasurer’s Report, seconded Neil Hodgkin. Carried.
Appointment of Reviewer for the Forthcoming Year
We are delighted to advise that Trevor Flack has agreed to be TRTC’s reviewer for the 2025-26 financial year.
- Election of Officers
President: Dave Roberts moved that John Gardiner be elected as President, seconded by Jill Reid. Carried Vice-President: Gail Williams moved that Lyn Keene be elected as Vice-President, seconded by Chris Wither. Carried
Immediate Past-President: is an automatic appointment.
Secretary: Bruce Wright moved that Wendy Langley be elected as Secretary, seconded by Barbara Shackell. Carried
Treasurer: Wendy Langley moved that Sarah McCormack be elected as Treasurer, seconded by Jill Dodd. Carried
Communications: Chris Wither moved that Ross Davies be elected as Communications Officer, seconded by Wendy Begley. Carried
Committee: Moved by Sylvie Watt and Seconded by Jay Devlin that the following be elected for Committee: Pam Cocks, Barbara Shackell, Graeme Souter, Esther Willis, Katrina McKenzie and Jenni Wright Carried
All positions for the election of officers were carried unanimously.
Immediate Past President Phil Keene was thanked for his services as President over the last four years by John Gardiner and presented with a small gift.
Outgoing Secretary/Treasurer, Jenni Wright was thanked by Wendy Langley for her services over the last four years and presented with a small gift.
- Webteam:
Graeme Souter outlined the vast amount of work that has been done in the background to ensure that valuable historical information recorded is retained in a secure manner.
- General Business
- Noted the Bannockburn Camp date camp starts on Monday 9 March 2026. • Bill Cubit requested that those with 4 wheel drive vehicles available for the Wingatui Viaduct hike next week, to access the bottom carpark, to contact him.
The meeting closed at 2.13 p.m.
Guest Speaker: Taylor Davies-Colley, Communications and Advocacy Lead, Orokonui Ecosanctuary, is an inspiring young man who gave a passionate presentation which was thoroughly enjoyed by all. The vision of the sanctuary: A healthy, self-sustaining ecosystem, free of all introduced mammals and comprising indigenous species that are appropriate to the Orokonui forest, where people can enjoy a peaceful encounter with nature, and from which they may take recreation, refreshment, new knowledge, new skills and a new commitment to conservation.
The Ecosanctuary is an amazing asset to our community.
Clive Crossman thanked Taylor for his informative presentation and presented him with a small gift of our appreciation.
The meeting concluded with afternoon tea.