Category: AGM Minutes

Annual Report August 2011.

TAIERI RECREATIONAL TRAMPING CLUB

ANNUAL REPORT

FOR YEAR ENDED 30 JUNE 2011

I believe this to have been another good year for the Club in terms of tramping, and by my criteria, ie no major accidents, no missing persons or any other dramas on the track. Nor should there have been of course, considering the experience of our members and their knowledge of the area.

’Just one negative. If I don’t mention it, someone else is bound to. I’m thinking of the occasion of 22nd of June. Some things are memorable for the wrong reasons, but let’s not dwell on it.

Welcome to those who joined the Club in recent months; Betty and Jim Finnie, Pam Clough, Jill Dodd, Judy Knox, Ann Bailey, Dawn Pool, and Linzi Murray. I had imagined that the number of new members would have reflected in enhanced weekly average attendance numbers but in fact there has been no change in any of our three groups when compared with the previous year, and in analysing individual’s attendances over the past two years the reason is confirmed – aging, and in some cases, indifferent health.

2009-2010 2010-2011
Number of Members 72 73
Number of Tramping Days 48 47
Av. Numbers Trampers 5 5
Av. Numbers Hikers 14 14
Av. Numbers Ramblers 3 3

During the year we farewelled two members, Les Wiffin who died in July 2010, and Sr. Catherine Tither who died in June 2011.

We are very fortunate to have so many tracks in our area and it surprises me that the D.C.C hasn’t thought of closing some to save the cost of maintenance. So remember that the invited speakers at last years Annual Meeting were sincere when they emphasised that they appreciated feedback from tramping clubs. Let’s not disappoint them. Also, a matter of pride to us is the (usually) readily given permission to the Club to access private land. Please continue to respect the owners’ trust leaving everything as you find it, particularly gates, and with lambing time approaching a timely reminder not to deviate from the permitted route and enter lambing paddocks.

Again, a thank you to the following for their services to the club, Hazel for cards, Bev.H. for typing and distributing programmes, Pat for attendance rolls, the Outgoing Committee, and the Programme
Committee, Ian for support and everything else including half of my work, Tom, our Auditor, and Fred for sustenance.

(Signed)

W.A.McLean
President,
Taieri Recreational Tramping Club

AGM Minutes for 25/8/2011

Minutes of the 24th Annual General  Meeting  of  the Taieri  Recreational  Tramping Club held in the Mosgiel Presbyterian Church McKerrow Room on 25 August  2011 at  1.30 p.m.

ATTENDANCE. P Bathgate, W Bathgate, E Cooper, E Day, F Deans, B Finnie, J Finnie, I Fleming, L Gowans, J Knox, G Haggie, B Harvey, C Hughes, R Lippers, B McIntosh, P McLean, W McLean, K McVie, D Moir, J Shaw, M Smith, T Stratton, M Vaughan, L Woodfield. (24)

APOLOGIES.   D Bennett, A Carian, P Clough, L Donaldson, R & E Entwistle, W Hunt, H Leslie, A & B Landrebe, L Murray, D Pool, G Such, L Smith, B Spittle, M Spittle, L Stapleton. (17).  Moved, I Fleming, seconded P Bathgate, that the apologies be sustained. Carried.

MINUTES. I Fleming moved that the minutes of the 23rd Annual General Meeting held on 27 August 2010, having be circulated, be taken as read and confirmed. Seconded B Harvey.
K McVie indicated a misprint:. As a result,  “chairman called” was corrected to “chair and called”. With this emendation, the motion was carried.

CORRESPONDENCE. There was no correspondence.

ANNUAL REPORT.
President W McLean presented his report  and moved it’s adoption. Seconded, I Fleming. Carried.

FINANCIAL  REPORT.
I Fleming presented the audited Statement of Accounts, and moved that it be adopted. Seconded, K McVie.
T Stratton pointed out the importance of the Locator Beacons and the benefit of keeping a log of their uses when applying for funds for their replacement. Motion carried.

JOINING FEE
I Fleming moved that the Joining Fee be increased to $10.00, subscriptions to remain at $5.00, explaining that pack tags now cost $6.00 each. Seconded, L Gowans. Carried.

ELECTION  OF  OFFICE BEARERS.

PRESIDENT.
President W McLean called for nominations.

I Fleming nominated B Harvey. This was seconded by P Bathgate.
There were no further nominations.
W McLean declared B Harvey elected. This was greeted by applause.

VICE PRESIDENT.
W McLean called for nominations, and nominated K McVie. Seconded, G Haggie.
There were no further nominations.
W McLean declared K McVie elected. (Applause).

SECRETARY-TREASURER.
B Harvey nominated I Fleming. Seconded P McLean.
There were no further nominations.
W McLean declared I Fleming elected. (Applause).

HONORARY AUDITOR.
I Fleming nominated T Stratton. Seconded, M Vaughan.
There were no further nominations.
W McLean declared T Stratton elected. (Applause).

COMMITTEE. (to comprise  six)
W McLean read out the names of the members of out-going committee, viz D Bennett, L Gowans, C Hughes, A Landrebe, K McVie, and F Weedon. Of this A Landrebe had given notice of resignation.
B Harvey nominated D Bennett, L Gowans and C Hughes. Seconded M Vaughan.
B Harvey nominated P Bathgate. Seconded, L Gowans.
B Harvey nominated L Smith. Seconded, C Hughes.
There were no other nominations.
W Mclean declared elected to the Committee: P Bathgate, D Bennett, L Gowans, C Hughes and L Smith. (Applause).

GENERAL BUSINESS.
MEMBERSHIP.
I Fleming moved that J Knox and L Murray be added to the Club’s membership. Seconded, R Lippers. Agreed.

FEDERATED MOUNTAIN CLUBS OF NZ (INC) MEMBERSHIP.
I Fleming moved that we renew the Individual Supporter Sub of $35.00 for K McVie. Seconded, B Harvey.
K McVie took orders for a FMC calendar.  The motion was carried.

Attendance Roll.
I Fleming moved that the matter of keeping an attendance roll at weekly tramps be referred to the committee. Seconded P McLean. Carried.

B Harvey thanked W McLean for his leadership during his Presidency. This was carried by applause.

W McLean declared the meeting closed.

ADDRESS.
J Knox presented a power-point address of her hair-raising adventures in Tibet, some through dangerous Chinese-controlled areas.
C Hughes thanked her for the address and presented her with a gift.

This was followed by refreshments, including receipt of 26 subscriptions and one joining fee, by P & W Bathgate.

 

Confirmed……………………………………….. Date……………………………

Annual General Meeting Minutes 27/8/10

Minutes of the 23rd Annual  General  Meeting  of  Taieri  Recreational  Club held in the   Mosgiel Presbyterian Church Halls Sinclair Room on 27 August  2010 at  1.30 p.m.

ATTENDANCE.
P Bathgate, W Bathgate, D Bennett, F Deans, I Fleming, G Haggie, B Harvey, C Hughes, R Lippers, R Madill,  P McLean, W McLean, K McVie, D Moir, D Pearce, J Shaw, L Smith, M Smith, B Spittle, T Stratton, M Vaughan, L Weedon, M Young.

APOLOGIES.
E Blackburn, N Buckley, A Carian, E Day, L Donaldson, L Gowan, A Heenan, A Landrebe, H Leslie, B McIntosh, K and G Newton,  M Spittle, L Staple ton, G Such, F Weedon. I Fleming moved that the apologies be accepted, seconded K McVie. Carried.

MINUTES.
Ian Fleming moved that the minutes of the Annual General Meeting held on 22 August 2009, having be circulated, be taken as read and confirmed. Seconded B Harvey. Carried.

CORRESPONDENCE.
There was no correspondence.

PRESIDENT’S  REPORT.
President W McLean presented his report which had also been circulated. I Fleming moved that it be adopted, seconded by L Smith. Carried.

FINANCIAL  REPORT.
Treasurer I Fleming presented the audited Statement of Accounts, which had also been circulated, and moved that it be adopted. Seconded by W McLean. Carried.

ELECTION  OF  OFFICE BEARERS.

PRESIDENT.
Past President P Bathgate took the chairman called for nominations.
L Smith nominated W McLean, seconded by M Smith.
There were no further nominations.

P Bathgate declared W McLean elected as President.

VICE PRESIDENT.
C Hughes nominated B Harvey, seconded by I Fleming.
There were no other nominations.

W McLean declared B Harvey elected as Vice President.

SECRETARY-TREASURER.
B Harvey nominated I Fleming, seconded by M Vaughan.
There were no other nominations.

W McLean declared I Fleming elected as Secretary-Treasurer.

Honorary Auditor.
I Fleming nominated T Stratton, seconded by P Bathgate.
There were no other nominations.

W McLean declared T Stratton elected as Honorary Auditor.

COMMITTEE.
B Harvey nominated the existing committee, viz. D Bennett, L Gowans, C Hughes, A Landrebe, K McVie, and F Weedon, ‘en bloc’.
There were no other nominations.

W McLean declared the existing committee re-elected.

GIFTS.
A gift was presented to H Leslie in absentia for the preparation and sending of her hand-crafted greeting cards.

A gift was presented to B Harvey for her preparation and copying of the Tramping Programmes.

GENERAL  BUSINESS.
B Spittle expressed thanks to the committee for its services during the year.

MEETING CLOSURE.
W McLean declared the meeting closed.

SPEAKERS.
W McLean welcomed and introduced DCC speakers Paul Coffey and Scott MacLean and invited them to address the meeting on the Council’s care and oversight of the city’s tramping tracks.
In their address, the speakers invited club members to report back on their experience of tracking conditions they encountered, and took questions at the end.

P Bathgate thanked the speakers on behalf of the Club.

W McLean invited the speakers to remain and enjoy the afternoon tea that had been prepared.

SUBSCRIPTIONS.
P and W Bathgate took 29 Club subscriptions for the ensuing year.

 

 

 

 

Confirmed……………………………………………………………………Date………………………….

Annual General Meeting Minutes 27/8/2009

Minutes of the 22nd Annual General Meeting of the Taieri Recreational Tramping Club held in the Mosgiel Presbyterian Church Halls on 27 August 2009 at 1.30 p.m.

ATTENDANCE.
There were 30 present.

APOLOGIES.
J Allan, N Buckley, E Cooper, L Donaldson, T Hurst, H Leslie, B McIntosh, I McIntosh, P McLean, W McLean, D Moir, N Moir, G Such, R Wiggins, Lance Woodfield, Lois Woodfield. I Fleming moved that the apologies be sustained. Seconded by W Bathgate. Carried.

MINUTES.
A Heenan moved that the minutes of the Annual Meeting of 22 August 2008, having been circulated, be taken as read and confirmed. Seconded P Chisholm. Carried.

CORRESPONDENCE.
There was no correspondence.

PRESIDENT’S REPORT.
President P Bathgate presented his report which had also been circulated. D Bennett

moved that the report be adopted. Seconded F Weedon. Carried.

FINANCIAL REPORT.
Treasurer I Fleming presented the audited statement of accounts which had also been circulated. I Fleming moved that the statement of accounts be adopted, and that auditor T Stratton, B.Com. be thanked and reappointed. Seconded W Bathgate. Carried.

ELECTION OF OFFICE BEARERS.

PRESIDENT.
P Bathgate nominated W McLean, seconded by L Smith.

There were no other nominations. P Bathgate declared W McLean elected to the position of President.

VICE PRESIDENT.
P Bathgate called for nominations. Although several were made, they were all declined.

The position stood vacant.

SECRETARY/TREASURER.
P Bathgate nominated I Fleming, seconded R Madill.

There were no other nominations.

P Bathgate declared I Fleming elected to the position of Secretary/Treasurer.

COMMITTEE.
P Bathgate called for nominations.

I Fleming nominated K McVie. Seconded by J Shaw.
I Fleming nominated D Bennett. Seconded M Vaughan.
P Bathgate nominated C Hughes. Seconded L Smith.
K McVie nominated A Landrebe. Seconded C Hughes.
B Harvey nominated L Gowans. Seconded M Smith.
M Smith nominate F Weedon. Seconded P Chisholm.

L Smith moved that nominations close. Seconded P Chisholm. Carried.

P Bathgate declared K McVie, D Bennett, C Hughes, A Landrebe, L Gowans, and F Weedon duly elected to the committee.

GIFTS.
A gift was presented to H Leslie for the preparation and sending of her hand crafted greeting cards. R Lippers accepted on her behalf.

A gift was presented to B Harvey for her preparation and duplication of the Tramping programmes.

GENERAL BUSINESS.
B Spittle expressed thanks to the committee for its services during the year. G Haggie spoke to the same purpose.

There being no other business, P Bathgate closed the meeting at 2.05 p.m.

ADDRESSES
K McVie introduced M Balch and invited him to address the meeting on the subject of search and rescue and the use of distress beacons. M Balch shared his extensive knowledge and historical involvement by means of a power point presentation and the practical operation of a large variety of rescue aids, modern and outdated.

P Bathgate called on T Stratton to advise on the care of beacons. T Stratton spoke from an auditor’s concern for responsible and recordable care for an expensive asset, care that could be adduced when the asset needed replacement in the event of loss or wear and tear or obsolescence.

The speakers were thanked by P Bathgate and applause from the club.

There followed the usual supper and payment of subscriptions.

Confirmed                                                                                  Date

 

 

PRESIDENT’S REPORT 2009

On average, 7 trampers turned out each week (down 3 on last year), 12 hikers (up 1 on last year), while the ramblers maintained an average of 3. Bad weather caused 3 Wednesdays to be abandoned altogether.

In November, a 3 day camp was enjoyed by happy campers at Sutton.

Our Christmas hike and lunch were once again held at the Waiora Scout Camp and enjoyed by 40 members. After lunch, Bruce Spittle on is guitar led us in a good old singsong.’

In February, some of our members participated in the Relay For Life, an event for cancer victims and in particular Colleen Gamble, a long-time member of the club and a past president (2000-02). Sadly, Colleen passed away shortly afterwards.

Also in February, our trampers combined with 13 members of the Christchurch Over 40s Club on an enjoyable Cape Saunders-Mount Charles tramp.

We had some drama in April when one of our hikers, Elaine Day, became ill on the John Bull track.  The others in the party reacted  brilliantly to the emergency, with Elaine being hoisted into the Rescue Helicopter which took her to Dunedin Hospital where she made a good recovery. Well done to all concerned.

This incident, along with other accidents in our club and other tramping clubs, made us realise that it would be remiss of us not to investigate the purchase of 2 Emergency Locator Beacons. Stephen Bennett (Dorothy’s son) kindly helped us to fill in application forms to the Bendigo Valley Sports and Charity Foundation and the Otago Community Trust. Meanwhile Elaine Day’s family most generously donated the money for 1 beacon and with the Bendigo Valley Foundation’s prompt and favourable reply we now own 2 Navcom Emergency Locator Beacons. A great outcome which will ensure safer tramping!

Our midyear dinner was held at Fat Harry’s in June, where 37 members ate well and enjoyed George’s irreverent rendition of “As TIme Goes By”.

My sincere thanks to the following:

Secretary-Treasurer, Ian Fleming, world famous in Mosgiel.

The Programme Committee and Bev Harvey for printing it.

Pat and Bill McLean for looking after the attendance roll.

Hazel Leslie, who makes and sends appropriate cards to people throughout the year.

Tom Stratton, our Auditor.

The Committee, which has been a pleasure to work with.

Finally, it’s been a privilege being your President for the past two years. Thank you all for your support, and I extend my best wishes to Bill McLean as he begins his term in the ‘hot seat’. (Only joking, Bill).

(Signed)  Peter Bathgate

 

Annual General Meeting Minutes 22/8/2008

Minutes of the 21st Annual General Meeting of the Taieri Recreational Tramping Club held in the Mosgiel Presbyterian Church Halls on 22 August 2008 at 1.30 p.m.

 

ATTENDANCE. There were 25 present.

 

APOLOGIES. J Allen, S Cooney, L Gowans, A Heenan, L Hovell, T Hurst, H Leslie, C Lucas, D McEwan, B & I McIntosh, R Madill, J Shaw, L Smith, B & M Spittle, L Stapleton, N Strang, M Vaughan, M Young. (20).

 

MINUTES. I Fleming moved, C Hughes seconded that the minutes of the Annual Meeting of 16 August 2007, having been circulated, be taken as read and confirmed. Carried.

 

CORRESPONDENCE. There was no correspondence.

 

PRESIDENT’S REPORT. President P Bathgate presented his report, which had been circulated before the meeting. He moved that it be adopted. G Haggie seconded the motion. Carried.

 

FINANCIAL REPORT. The audited statement of accounts was circulated. I Fleming reported that the committee had resolved that the joining fee and subscriptions remain the same at $5.00 each.
I Fleming moved, B Harvey seconded that the statement be adopted. Carried.
I Fleming moved, B Harvey seconded that the honorary auditor, T Stratton B.Com be thanked for his services and be re-appointed. Carried.

 

ELECTION OF OFFICE BEARERS.

 

PRESIDENT.
I Fleming, as most immediate poast president present, took the chair and called for nominations.
G Haggie nominated P Bathgate, seconded R Lippers.
There were no further nominations.
I Fleming declared P Bathgate re-elected President.

 

P Bathgate resumed the chair.

 

VICE PRESIDENT.
M Smith nominated W McLean, seconded by G Haggie.
There were no further nominations.
P Bathgate declared W McLean elected Vice President.

 

SECRETARY.
P Bathgate nominated I Fleming, seconded R Lippers.
There were no further nominations.
P Bathgate declared I Fleming elected Secretary.

 

TREASURER.
L Weedon nominated I Fleming, seconded W Bathgate.
There were no further nominations.
P Bather declared I Fleming elected Treasurer.

 

COMMITTEE.
B Harvey nominated the current committee members en bloc, viz:
L Gowans, G Haggie, C Hughes, T Hurst, R Lippers and D Moir.
Seconded F Weedon. There were no further nominations.
P Bathgate declared the present committee re-elected.

 

GIFTS.
A book voucher was presented to B Harvey for her services in designing and copying the track programmes.
A petrol voucher was presented to H Leslie in absentia for her services in sending personaly-designed get-well and sympathyc ards.

 

Notice of Motion.
I Fleming moved, A Landrebe seconded:
That the OBJECTS and WINDING UP sections of the club’s constitution be amended as follows:
(3. OBJECTS.)
Amend From:
(a) To foster recreational tramping.
(b) To protect Flora and Fauna and promote an awareness of the environment.
(c) To arrange outings.

 

To:
(a) To be beneficial to the community by arranging outings that include recreational tramping. ALl activities will protect flor and fauna and promote an environmental awareness.
(b) No member of the Club, or anyone associated with a member, is allowed to take part in, or influence any decision made by the Cllub in respect of payments to, or on behalf of, the member or associated person of any income, benefit or advantage.

 

******

 

(29. WINDING UP.)

 

Amend From:
Upon the winding up of the Club, its assets shall be disposed of in accordance with directions given by an Extraordinary Meeting.

 

To:
If any property remains after the winding up or dissolution of the Club and the settlement of all the Club’s debts and liabilities, that property must be given or transferred to another organisation that is charitable under New Zealand law and has purposes similar to the Taier Recreational Tramping Club. Carried.

 

GENERAL BUSINESS

 

STOCK. G Haggie advised cauthion when sighting evidence of stock ill-health, reporting first to the owner before proceeding further if warranted.

 

CAMPS. There was considerable discussion on the subject.
B Harvey moved, C Hughes seconded that the club hold a weekend camp of 3 nights in November at Sutton, W McLean to investigate and recommend arrangements to the committee. Carried.

 

There being no further business, P Bathgate declared the meeting closed at 2.32 p.m. ad an afternoon-tea social followed.

 

Confirmed: P H Bathgate. Date 27/8/09.

Annual General Meeting Minutes 16/8/2007

Minutes of the 20th Annual General Meeting of the Taieri Recreational Tramping Club held in the Mosgiel Presbyterian Church  Bible Class Hall on 16 August 2007 at 1.30 p.m.

 

The Acting President A Heenan welcomed 27 members to the 20th Annual Meeting of the Taieri Recreational Tramping Club.

 

MEMORIAL. Arthur invited members to stand for a moment’s silence in memory of the late Doug Jenkins.

 

APOLOGIES: E Blackburn, B Bryce, P Chisholm, S Cooney, E Cooper, P & W Bathgate, L Donaldson, B Harvey, L LOvell, W Hunt, C Lucas,s D McEwan, B & I McIntosh, W McLean, G & K Newton, J O’Connell, J Shaw, L Smith, B Spittle, M Spittle, D Such, L Stapleton, T Stratton, D & N Taiaroa, C Tither, M Vaughan. (30).
That the apologies be sustained. Moved G Such, seconded R Heenan. Carried.

 

MINUTES. That the minutes of the last Annual Meeting of 17 August 2006 and the Extraordinary meeting of 14 March 2007, having been circulated, be taken as read and confirmed. Moved A Landrebe, seconded G Such. Carried.

 

CORRESPONDENCE.
1. Myrie Jenkins. Appreciation of sympathy from members.
2. Sport Otago. Re: Sport and Recreation on the Taieri. Presentation of survey results July 2007 – carried out mainly by our own Tom Stratton.
3. John Wekking. Email. Offering free website for club.
That the correspondence by received. Moved I Fleming, seconded, D Moir. Carried.

 

PRESIDENT’S REPORT. (Attached).
Acting President A Heenan presented his report. That this report be adopted. Moved A Heenan, seconded G Haggie. Carried.

 

FINANCIAL REPORT. (Attached).
1. That the Financial Report and Statement of Accounts be received. Moved I Fleming, seconded P McLean. Carried.

 

2. That the members’ subscription and joining fees each remain at $5.00 per annum. Moved I Fleming, seconded A Landrebe. Carried.

 

3. That the Honorary Auditor, Tom Stratton, B.Com be thanked for his services and re re-appointed and that the honorarium be increased from $30.00 to $40.00.
A Landrebe proposed in amendment $5.00 which I Fleming accepted.
With the new figure of $50.00 inserted, the motion was carried when moved by I Fleming and seconded by G Haggie.

 

ELECTION OF OFFICE-BEARERS.

 

PRESIDENT. P Bathgate. Nominated I Fleming, seconded M Smith.
There being no further nominations, A Heenan declare P Bathgate duly elected President.

 

VICE PRESIDENT. There being no acceptances for nomination, the office remained vacant.

 

SECRETARY. I Fleming, nominated A Heenan, seconded T Hurst. There being no further nominations, A Heenan declared I Fleming duly elected Secretary.

 

TREASURER. I Fleming, nominated D Moir, seconded G Such. There being no further nominations, A Hennan declared I Fleming duly elected Treasurer.

 

COMMITTEE
C Hughes. Nominated D Moir, seconded G Such.
G Haggie, nominated G Such, seconded C Hughes.
T Hurst, nominated R Lippers, seconded M Young.
D Moir, nominated G Such, seconded R Heenan.
L Gowans, nominated C Hughes, seconded D Pearce.
Ria Lipper, nominated M Young, seconded D Pearce.
I Fleming moved that nominations close. Seconded R Heenan. Carried.
A Heenan declared C Hughes, G Haggie, T Hurst, D Moir, L Gowans and R Lippers to comprise the new committee.

 

GIFTS. A petrol voucher was presented to B Harvey in absentia for her services in designing a copying the track programmes.

 

GENERAL BUSINESS.

 

I Fleming described the offer of John Wekking to provide a free website for club.
That we accept Mr Wekking’s offer. Moved I Fleming, seconded G Such. Carried.
That the committee have control of the content of the website. Moved R Madill, seconded L Weedon. Carried.

 

There was general discussion tramp destination, leaders and suiting the differing abilities of the Hikers and the Trampers.

 

There being no other business, A Heenan declared the meeting closed and members adjourned for afternoon tea and payment of subs.

 

Confirmed:               Date:

Annual General Meeting Minutes 17/8/2006

TAIERI RECREATIONAL TRAMPING CLUB

 

MINUTES OF THE ANNUAL GENERAL MEETING HELD AT THE MOSGIEL PRESBYTERIAN CHURCH HALL ON 17 AUGUST 2006

 

Welcome: President Arthur Heenan welcomed 31 members of the club to the 19th AGM.

 

Apologies: J Allen, E Cooper, B Hunt, T Hurst, A Landrebe, B Landrebe, C Lucas, M Maxwell, S McNeilly, D Moir, N Moir, A Rose, L Stapleton, T Stratton, D Such, G Such, N Taiaroa, J Thomson, R Thomson, M Vaughan, L Wiffen, D Wiggins, R Wiggins.
That the apologies be sustained. Moved P Bathgate, seconded G Haggie. Carried.

 

Minutes of the AGM 18 August 2005 were accepted as read. Moved L Smith, seconded C Hughes. Carried.

 

Minutes of the Extraordinary Meeting 24 May 2006 were accepted as read. Moved L Smith, seconded C Hughes. Carried.

 

Matters Arising. There were no matters arising.

 

President’s Report 2006 was read and received. Moved A Heenan, seconded I Fleming. Carried.

 

Life Membership Notice of Motion: That the following report be received. Moved I Fleming, seconded P Bathgate. Carried.

 

‘That the following be included in the constitution of the Taieri Recreational Tramping Club under Article No. 4 on Membership:
(f) “Life Membership of the Club may be conferred by the Annual General Meeting upon those members of the Club who are both long-standing and are deemed worthy by their contribution towards the objects of the Club.
Nominations can be made by any of the general membership in confidence to the Committee or by the Committee itself. The final decision willbe made by the Committee and the names of new Life Members will be announced at the Annual General Meeting. Life Members will not pay subscriptions, and all references to financial members will include Life Members.”‘

 

That the new clause be included in the Constitution of the Taieri Recreational Tramping Club. Moved I Fleming, seconded R Lippers. Carried.

 

Presentation of Life Membership:
The President announced that Life Membership is being conferred on George Haggie and Bob Heenan. They were asked to come forward and the President read out brief accocunts of their history with the Club and congratulated them. Members greeted this with acclamation.

 

Financial Report was presented by I Fleming (Treasurer):
Main A/c: $870.15 cr; Serious Saver A/c: $5,737.51 cr; ANZ Access A/c closed. Petty Cas: $21.45.
That the report be adopted. Moved I Fleming, seconded A  Heenan. Carried.

 

Subscriptions 2006/2007. The Treasurer recommended that subs remain at $5.00 p.a. and that the entry fee remain at $5.00. Moved I Fleming, seconded L Donaldson. Carried.

 

Auditor: That the honorary auditor T Stratton (B. Com) be thanked form his servies and be reappointed for 2006/2007. Moved I Fleming, seconded P Bathgate. Carried.

 

ELECTION OF OFFICERS:

 

President: Doug Jenkins. Nominated I Fleming, seconded L Donaldson. Carried.

 

Vice-President: Peter Bathgate. Nominated L Smith, seconded G Haggie. Carried.

 

Secretary: Ian Fleming. Nominated L Smith, seconded W Bathgate. Carried.

 

Treasurer: Ian Fleming. Nominated L Smith, seconded P Bathgate. Carried.

 

Committee: Mary Young. Nominated M Smith, seconded L Smith. Carried.
George Haggie, Christ Hughes, Ria Lippers, Doug Moir, Nancy Strang – all continuing.
That nominations be closed. Moved L Smith, seconded I Fleming. Carried.

 

GENERAL BUSINESS

 

Bus Tour Wed 14 Feb to Wed 21 Feb 2007:
A report from N Taiaroa was presented by I Fleming.
30 people have paid a deposit of $50.00. The bus company has been apid, and a deposit made on accommodation. The balance of the cost of the tour ($200.00) is required from participants by 30 November 2006. Volunteers are needed to organise social activities on the tour.
That the report be received. Move I Fleming, seconded L Smith. Carried.

 

MEETING CLOSED AT 2.25 PM

 

Accepted and confirmed as a true and correct record A M Heenan (President), 16/8/07 (Date)

Annual General Meeting Minutes 18/8/2005

TAIERI RECREATIONAL TRAMPING CLUB

 

MINUTES OF THE ANNUAL GENERAL MEETING HELD AT THE MOSGIEL PRESBYTERIAN CHURCH HALL PM 18 AUGUST 2005

 

Welcome: President Arthur Heenan welcomed 28 members of the club to the 18th AGM.

 

Apologies: J Allen, E Blackburn, P Chisholm, J Grant, B Harvey, T Hurst, A Landrebe, B Landrebe, H Leslie, B McLean, S McNeilly, G Newton, J O’Donnell, A Rose, B Spittle, T Stratton, M Vaughan, M Young.

 

Minutes of the AGM 2004 were accepted as read. Moved D Moir, seconded G Haggie. Carried.

 

Matters Arising. There were no matters arising.

 

President’s Report 2005 was read and received. Moved A Heenan, seconded I Fleming. Carried.

 

Financial Report was presented by I Fleming (Acting Treasurer).
Main A/c $767.43 cr; Serious Saver A/c: $986.15 cr; ANZ Access A/c $85.19 cr; Petty cash $8.55.
That the report be received. Moved I Fleming, seconded L Smith. Carried.

 

Subscriptions 2004/2005. The Acting Treasurer recommended that subs remain at $5.00 p.a. and that the entry fee remain at $5.00.
Moved I Fleming, seconded L Donaldson. Carried.

 

Auditor. That T Stratton be appointed Auditor for 2005/2006. Moved I Fleming, seconded B Heenan. Carried.

 

ELECTION OF OFFICERS:

 

President. Arthur Heenan. Nominated I Fleming, seconded G Haggie. Carried.

 

Vice-President: Doug Jenkins. Moved G Haggie, seconded R Lippers. Carried.

 

Secretary: Dorothy Stratton. Moved A Heenan, seconded N Strang. Carried.

 

Treasurer: Ian Fleming. Moved L Smith, seconded P Bathgate. Carried.

 

Committee: Chris Hughes (nomination form received). Nominated M Young, seconded J Allen. Carried.
Peter Bathgate. Nominated M Smith, seconded L Smith. Carried.
George Haggie. Nominated R Lippers, seconded B Heenan. Carried.
Doug Moir. Nominated G Haggie, seconded D Jenkins. Carried.
Nancy Strang. Nominated G Haggie, seconded D Bennett. Carried.
That nominations be closed. Moved N Taiaroa, seconded L Smith. Carried.

 

GENERAL BUSINESS

 

November Camp: 7-11 November 2005, Geraldine, $10.00 pppn. A Landrebe to take names soon.

 

February 2006 Camp: Might not be held if bus tour goes ahead.

 

April 2006 Camp: Venue not yet decided.

 

A Heenan said that in future the club might have to organise separate camps because of the differing goals of trampers and hikers.

 

Bus Tour Mon 6 March to Sat 18 March 2006:
(information distributed by Lex Donaldson):
2 nights Kaikoura, 6 nights Blenheim, 4 nights Hanmer Springs.
Possible activities: wine trails, launch trip from Picton, walk at St Arnaud.
No sleeping bag required. Cost approx $550.00 pp based on 30 people; deposit of $100.00 required by 30 September.

 

A Heenan thanked the 4 members of the sub-committee for the work done.

 

MEETING CLOSED AT 2.20 PM

 

Accepted and confirmed as a true and correct record: A M Heenan (President). 17/8/06 (Date)

Annual General Meeting Minutes 21/8/2003

MINUTES OF THE ANNUAL GENERAL MEETING OF THE TAIERI RECREATIONAL TRAMPING CLUB

 

Held at the Mosgiel Presbyterian Church Hall on the 21st August 2003 at 1.30 p.m.

 

Welcome: The President Ian Fleming welcomed 40 members to the 16th A.G.M.

 

Apologies: G and D Such, A and B Landrebe, M Vaughan, P McLean, L Stapleton, R Lippers, L Smith, E Bennett, J Hobbs, M Deuchrass, L and L Woodfield, C Williams, L Edgeler, N Moir, A Rose.
Minutes of the 2002 A.G.M. were reading and confirmed. Moved N Taiaroa, 2nd D Moir. CARRIED.
President’s Report: The President read his report and moved it be received. 2nd A Heenan. CARRIED.
Financial Report: The Sect/Treasurer presented the Financial Statement. A Balance of $337.67 is in the trading a/c.
N Taiaroa moved that the Financial Report be received. 2nd R Wiggins. CARRIED.
N Taiaroa moved that the subs for 2003/2004 be $5.00 and that the entry fee remain at $5.00. 2nd D Bennett. CARRIED.
N Taiaroa moved that Mr L Woodfield be r-appointed as Auditor for fee of $30.00. 2nd C Hughes. CARRIED.
Election of Officers:
President: I Fleming. Proposed A Heenan. 2nd R Heenan. CARRIED.
Vice-President: A Heenan. Proposed M Smith. 2nd D Hunter. CARRIED.
Treasurer: A Landrebe. Proposed M  Smith. 2nd B Harvey. CARRIED.
Secretary: (The position of Secretary was discussed and N Taiaroa agreed to a temporary appointment while the club arranged for a replacement.) N Taiaroa. Proposed B Harvey. 2nd I Morrison. CARRIED.
Committee: (Six required).
Available for re-election: S McNeilly, D Moir, D Bennett.
Moved B Harvey, 2nd P Chisholm they be re-elected. CARRIED.
M Young. Proposed C Hughes, 2nd J Allen.
P Bathgate. Proposed J Shaw, 2nd I Morrison.
C Gamble. Proposed D Bennett, 2nd D Taiaroa.
D Hunter moved that nominations be closed. 2nd A Heenan. Carrid.
The President declared those nominated duly elected.
Life Membership. L Wiffen. President Ian advised that Les had reached the age of 80 years and was still tramping. He outlined his contribution to the club as Car Marshall, Publicity Officer, Librarian and Committee man.
A Heenan moved that he be given Life Membership. 2nd R Wiggins. CARRIED.
President Ian presented Les with a Life Membership Certificate.
Les thanked the club for the honour.
Constitutional Amendments.
President Ian presented 15 amendments for discussion and ratification. (see attachment).
[Attachment:

 

CONSTITUTION OF THE TAIERI RECREATIONAL TRAMPING CLUB
RECOMMENDATION 1. Add after “CLUB” the words “AS AT 16/8/2003” This will distinguish the current constitution from any previous one.
Moved F Weedon, seconded A Heenan. CARRIED.

 

2. Unless a contrary intention appears “Club” means Taieri Recreational Tramping Club; “Committee” means the Committee for the time being, appointed under Rule 11. Words importing the masculine gender only, include the feminine gender, words importing the singular shall include the plural and vice versa.
RECOMMENDATION 2. Amend the number “11” to “9”. (Rule 9, not rule 11 states inter alia “The entire management of the Club….shall be deputed to a Committee consisting of a PRESIDENT…” &c. Rule 11 states only that “A meeting of the Committee may be called at any time….”
Moved D Moir, seconded W Bathgate. CARRIED.

 

MEMBERSHIP

 

4. (a) The membership shall be limited to such a number as the Committee may from time to time determine. (Amended -/8/19–).
(b) The minimum joining age for the Club shall be 55 years and over,  with preference given to Taieri District residents. (Amended -/8/19–)
RECOMMENDATION 3. Insert after the word “over” the following “or as the Committee shall from time to time determine”. Present wording is too limiting.
Moved N Taiaroa, seconded I Morrison. CARRIED.

 

(c) The name of any candidate for membership of the Club  should be proposed at  the meeting of the Committee and may be elected by the majority vote of those present and voting at such a meeting.
RECOMMENDATION 4. Insert after “Club” the following: “after their attending three tramping outings as a guest” . This brings the rule into present common thinking.
Moved D McEwan, seconded L Weedon. CARRIED.

 

RECOMMENDATION 5. Change the word before the first occurrence of “meeting” from “the” to “a”. “The” implies one particular meeting only.
Moved A Heenan. Seconded L Weedon. CARRIED.

 

9. … Committee consisting of a PRESIDENT, VICE RESIDENT, SECRETARY/TREASURER ….
RECOMMENDATION 6. Add after “VICE PRESIDENT, the words “IMMEDIATE PAST PRESIDENT“. This brings the rule into conformation with present practice.
Moved P Chisholm. Seconded P Bathgate. CARRIED.

 

RECOMMENDATION 7. Alter the words SECRETARY/TREASURER to “SECRETARY, TREASURER“. This removes the implication that the positions have to be combined although they may well e. Not every sexcretary has treasurer skills and v.v.
AMENDMENT: “SECRETARY/TREASURER OR SECRETARY AND TREASURER.”
Moved N Taiaroa, seconded J Allen. CARRIED.

 

RECOMMENDATION 8. DELETE THE WORDS “CHIEF GUIDE” and “SAFETY OFFICER”. This brings the rule into conformation with present practice.
Moved B Harvey, seconded B McIntosh. CARRIED.

 

9 (d) The Committee shall appoint a Safety Officer.
RECOMMENDATION 9. Repeal clause 9 (d).
Moved N Taiaroa, seconded R Heenan. CARRIED.

 

10. … exception of Chief Guide and …
RECOMMENDATION 10. Delete the words “Chief Guide”. This is to conform with the recommendation to Rule 9 above.
Moved: A Heenan, seconded C Gamble. CARRIED.

 

10 (c) The PUBLICITY OFFICER, SAFETY OFFICER and a CHIEF GUIDE shall not be elected at the Annual General Meeting but shall be elected by the Committee at its first meeting.
10 (d) The CHIEF GUIDE may be a member of the elected Committee in which case the Committee shall have the power to consider such a vacancy under Rule 10.
RECOMMENDATION 11. Repeal clauses 10 (c) and 10 (d). (See recommendation to clause 9 above.)

 

17. At all meetings the chair shall be taken by the President of present, failing him by the Vice President of present….
RECOMMENDATION 12. Alter the words following the two occurrences of “PResident” for “of” to “if”. “Of” in this context does not make sense.
Moved A Heenan, seconded F Weedon. CARRIED.

 

17. … Voting shall be by show of hand.
RECOMMENDATION 13. Insert after “Voting shall” the word “normally. This allows for other forms of voting, such as voice on the one hand or secret ballot on the other.
Moved D McEwan, seconded B Harvey. CARRIED.

 

21 (c) She shall keep all entries in such books properly up to date.
RECOMMENDATION 14. Alter the word “She” to “He”. This allows for the possibility of the Secretary to be male and conforms to the wording in rule number 2.
Moved N Taiaroa, seconded J Shaw. CARRIED.

 

DUTIES OF MEMBERS
(b) Protect Flora and Fauna, Protect walking tracks.
RECOMMENDATION 15. Alter the comma after “Fauna” to a full stop. Alternatively alter the comma to a semicolon and reduce the “P” in “Protect” to lower case. Present syntax is faulty.
Moved N Taiaroa, seconded F Weedon. CARRIED.
End of attachment]
General Business:
November Camp —- Borland 26th – 31st January 2004. The President asked for a show of interest for this camp. There being only 4 people interested it was agreed the Secty advise the Borland Lodge that we wished to cancel our booking.
Suggestions for other alternatives were: Mt Aspiring, Mavora, Coronet Peak, Genorchy.
The new committee were asked to investigate and advise.
Gifts:
Bev Harvey was presented with a voucher for her assistance with typing minutes and preparing members listsss etc.
N Taiaroa — C Gamble moved a vogte of thanks for his work as Secty/Treasurer and presenteed a voucher and coin collection.
The meeting closed 2.30pm.
J Shaw and N Taiaroa gavew a talk on their recent 6-week tour of Canada. his was supported with a photo album, maps and pamphlets

Annual General Meeting Minutes 22/8/2002

MINUTES OF THE ANNUAL GENERAL MEETING OF THE TAIERI RECREATIONAL TRAMPING CLUB
Held at the Mosgiel Presbyterian Church Hall on the 22nd August 2002 at 1.30 p.m.

 

The President, C Gamble welcomed welcomed 43 members to the 15th A.G.M.

 

Apologies: C and L Donaldsons, D and G Such, D and R Wiggins, D Hunter, W Hunt, L Stapleton, L Edgler, P Allison, D Jenkins, R Heenan, W Harrex, L Woodfield, I McIntosh, N Moir. SUSTAINED.
Minutes of the 2001 A.G.M. were read and confirmed. Moved C Gamble, 2nd I Fleming. CARRIED.
President’s Report: The President read her report and moved it be received. 2nd J Hobbs. CARRIED.
Financial Report: The Treasurer presented the Annual Report and Balance Sheet. A surplus of $93.34 is in the Trading a/c.
He recommended that the subs be increased from $5.00 to $8.00.
After much discussion, C Gamble moved that the subs be $5.00 and that for the 2002/2003 financial year, a donation of $3.00 be added to the sub to establish a Float to be used for deposits for future camps. 2nd G Haggie. CARRIED.
The recommendation to increase the Entry fee from $2.00 to $5.00 was moved N Taiaroa, 2nd G Haggie. CARRIED.
The adoption of the Financial Report was moved N Taiaroa, 2nd L Smith. CARRIED.
The appoint of Mr L Woodfield as Club Auditor was moved N Taiaroa, 2nd G Haggie. CARRIED.
Election of Officers:
President: I Fleming. Nominated C Gamle, 2nd G Haggie.
Vice-President: A Heenan. Nominated L Smith, 2nd G Haggie.
President Ian Fleming thanked Colleen for her contribution of the Card System, Bus Tours, New Members liaison, Tramping Programmes and Badge Safety scheme and presented a gift.
Sect/Treasurer: N Taiaroa. Moved I Fleming, 2nd E Bennett.
Committee: Standing for re-election: C Gamble, C Williams, A Landrebe, D Moir.
Moved I Fleming, 2nd J Hobbs they be re-elected. CARRIED.
Two nominations were required for Committee:
S McNeilly. Nominated W Bathgate, 2nd B Harvey.
D Bennett. Nominated M Smith, 2nd G Haggie.
M Young. Nominated D Taiaroa, 2nd M Smith.
B McCable. Nominated C Gamble. 2nd N Strang.
G Such. Nominated A Landrebe, 2nd D Taiaroa.

 

A Landrebe and A Heenan were appointed Scrutineers.
The successful candidates were: D Bennett and S McNeilly.
Moved and seconded Scrutineers be thanked and voting papers destroyed. CARRIED.

 

Life Membership: P Chisholm. C Gamble presented a Life Membership Certificate and a bouquet of flowers and outlined Peggy’s Club involvement, congratulating her on her 8th birthday and continued tramping involvement.
Peggy replied thanking members for their support and the honour she felt on receiving this Award.

 

General Business:

 

Survey: N Taiaroa gave a report on the Survey which was completed by 51 members. The Survey had been discussed the the committee and their recommendations were in the committee report of 31/7/02.

 

[Note. Insertion of relevant part of committee report:
Club Survey: 70 Surveys issued. 51 returned.
Christmas Function: 28 said yes, 19 said not.
The Committee decided not to have a Xmas function 2002, but would continue the tramp and pot-luck luncheon as in previous years.
15th Anniversary: 51 said Yes, and the Committee will arrange a luncheon at a suitable venue in Mosgiel.
29 rquested a luncheon or a bus trip and luncheon. As we anticipate a list of approximately 90-100 past and present members it was decided to keep the venue close to hom. N Taiaroa and C Gamble to arrange.
Camp 2003. 24 requested 1 camp in March; 24 rquested 2 camps, April and May.
The Committee agreed that  one camp in March would be held.
Weekly Tramps: 41 felt their needs were being met, 2 did not. 13 indicated they would be interested in a more informal walk. If this ws followed up, there would be 3 groups:
A. Main “Trampers”; B. Alternative “Hikers”. C. Informal “Strollers”.
Subs and Fees: 47 agreed to an increase in Entry Fee. 46 agreed to an increase in Subs.
Recommendation to the A.G.M. on 22/8/02: The Entry Fee be increased from $2.00 to $5.00; The Annual Sub be increased fro $5.00 to $8.00.
Committee and Other: There we 4 who were prepared to serve on the committee of the Club; of these, 3 were already serving.
Programme Coordinator: 4 available.
Track Clearing: 13 available.
Secty/Treas: NIL
Other: 3.
We had one name put forward for a new members.
(End of relevant insertion in committee minutes)]

 

November Camp – Timaru. C Gamble reported there were six vacancies.

 

A.G.M. The committee was requested to consider moving the A.G.M. from a Thursday to a Wednesday.

 

I Fleming advised the meeting that N Taiaroa would not see re-election as Sec/Treasurer for the year 2003/2004.

 

I Fleming presented a gift to B Harvey for her computer work in preparing Minutes of meetings, tramping programmes, lists of new members etc.

 

Mr C Williams gave a very interesting and informative talk on his adventures with his son in the Himalayas. He backed his talk with maps,diagrams and photos. After a short question time he was presented with a gift by I Fleming.

 

The meeting close at 3.30 p.m. and was followed by afternoon tea.

Annual General Meeting Minutes 17/8/2001

MINUTES OF THE ANNUAL GENERAL MEETING OF THE
TAIERI RECREATIONAL TRAMPING CLUB
Held at Mosgiel Presbyterian Hall on 17th August 2001 at 1.30pm

 

The President C Gamble welcome 35 members to the 14th  A.G.M.

 

Apologies: P Chisholm, M Vaughan, W Hunt, L Stapleton, R Hakaart, R and D Wiggins, M Maxwell, W McLean, L Smith, J Hobbs, E Blackburn, I McIntosh, D Pearce and M Winefield.

 

Minutes of the 2000 A.G.M. were read and confirmed. Moved C Gamble, 2nd D Moir.

 

President’s Report: The President read her report and moved its adoption. 2nd B Harvey.

 

Financial Report:
The Treasurer presented the annual financial report and balance sheet. A surplus of $174.53 is in the trading account. He advised that our long-serving Auditor Mr McGhie had passed away during the year. A club member, Lance Woodfield, has agreed to audit the club’s accounts.
It was recommended that the club subs remain at $5.00. Moved G Such, 2nd D Hunter.
N Taiaroa moved that the financial report and balance sheet be adopted. 2nd I Fleming.
I Fleming thanked the Treasurer on the presentation of accounts.
Election of Officers:
No election was required for: President, Vice President or Secretary/Treasurer as all the present members were available for re-election.
Four people were required for committee. I Fleming advised he was available for re-election.
The following members were proposed for the committee:
M Lawlor. Proposed W Bathgate, 2nd P McLean.
C Williams. Proposed I Fleming, 2nd G Haggie.
A Landrebe. Proposed G Such, 2nd L Donaldson.
C Gamble moved that nominations be closed.
Moved C Gamble, 2nd J Shaw that the nominees be approved and accepted.
The President thanked the retiring members and Past President L Smith for their contribution to the smooth running of the club.

 

General Business:
November Camp. Methven 5th-9th November.

 

Name Tags. C Gamble advised on the availability of tags to be attached to the members’ tramping pack. Information to be inclued was, name, Medicl Health number (if applicable), Docotr and next of kin phone numbers. Specific problems or allergies.

 

Cell Phones. Members with new phones or numbers to advise C Gamble to enalbe a new list to be printed.

 

Xmas Function. To be held at J T’s Golf Club 5/12/01 at 12.30pm. A walk from the club house would be organised by D Taiaroa and B Bryce. A game of golf for others arranged by L Wiffen and N Taiaroa and a Happy Hour at 11.30am for others. The cost $23.00 p.p.

 

Annual Camps. A survey of coamps undertaken by the club over the last 12 years was presented and discussion on future camps re Weekend or mid-week was discussed. It was suggested tthat if we had a mid-week camp this should be followed by a weekend camp, depending on how much travel was involved.

 

Taieri Mouth-Bul Creek Track. It was advised that this new track would be opened soon. It was proposed that this be included on the summer programme. It was also suggested that we contact Mr Keith Simon, 481 7805, Taieri Mouth, to hire a boat from Henley to T.M. and walk back.

 

Gifts. B Harvey was presented with a gift voucher for typing.

 

Life Membership. President C Gamble presented P Maxwell with a lLife Membership certificate and a bouquet of folwers.

 

Lex Donaldson thanked the club committee for the year’s tramping programme, the social outings and the Bus Tour. He expressed his hope that others, who were unable to do the bus tour, would e able to go next time

 

The meeting closed at 2.30 p.m. and was followed by afternoon tea.

 

Moved C Gamble, 2nd I Fleming that the minutes be confirmed.