Minutes of the 33rd Annual General Meeting of Taieri Recreational Tramping Club held at the Taieri Bowling Club, Wickliffe Street, on 29 October 2021 at 1.30pm
PRESENT: J Dodd (Chair), J Abbot, D Bennett, K Burke, J Butcher, P Clough, P Cocks, C Crossman, W & R Davies, E Day, J Dennison, J Devlin, J Finnerty, B & J Finnie, J Gardiner, P Gillespie, G Grant, B Harvey, L Harvey, P Horrell, L Keene, R Keene, C Leach, S McCormack, K McInnes, N & C Morrison, J Reid, S&K Munro, D Roberts, N & M Simpson, M Smith, M Schofield, G Souter, T White, C Wither; A Whitson, B & J Wright, J Yardley (44 members)
APOLOGIES: P Keene, A Heenan, D Mellish, G Farquharson, D Paterson, E Ryan, B & G Shackell, P Davie, W Begley, A Ward, R Ward, N McCunn, S Carruthers, H Kirk, H & P Morris, L Partridge
MINUTES OF PREVIOUS MEETING
Minutes of the 2020 AGM were taken as read, having previously been circulated.
Moved K McInnes, seconded D Roberts that they be confirmed as a true and accurate record. Carried
Matters arising: Nil
CORRESPONDENCE
Inward – Resignations from B & L McLean, F Deans, M & B Spittle, J Ronald
Outward – Nil
PRESIDENT’S REPORT
Jill Dodd presented the annual report on behalf of Arthur Heenan which had been prepared prior to the latest covid lockdown. It had been a successful year, with bus trips to Gabriels Gully, Rail Trail Daisybank and Sutton Salt Lake/Smooth Cone. Two well supported camps had been held, the first for the trampers at Blue Mountains, and the second for all, at Borland Lodge. Sadly we had lost two longstanding members, Doug Moir and Lesley Gowans both of whom had only recently stopped tramping. Neil Buckley and Eric Callaghan also passed away during the year. He also thanked those members retiring from the committee, C Crosman, K Munro, D Mellish, J Yardley.
Moved J Dodd, seconded P Clough that the presidents report be accepted. Carried
FINANCIAL REPORT
Financial statement for the year ended 30/6/21 was presented by the treasurer. There was a surplus for the year of $141.91. Bank balance $811.24, petty cash $4.60.
Annual Subscription – The Committee at the 30 July meeting voted to increase the annual subscription to $10. Joining fees to remain at $10. Treasurer was questioned as to whether this increase was necessary as there had been a surplus and some discussion ensued. G Grant suggested that if there was a large surplus at the end of the next financial year, a donation could be made to a project which would be of benefit to the club. A show of hands approved the decision.
Moved C Wither, seconded M Simpson that this increase be approved. Carried
Auditor – Moved J Yardley, seconded J Butcher that K Mackenzie be reappointed as auditor/reviewer. Carried
ELECTION OF OFFICERS
President Phil Keene Moved J Dodd, seconded J Wright
Vice President No nomination
Secretary/Treasurer Jenni Wright Moved J Yardley, seconded P Clough Past President Arthur Heenan
Webmaster Ross Davies
Committee: J Butcher, J Devlin, C Crossman
Moved J Yardley, seconded J Finnerty that the above existing committee members be reappointed. Carried
Moved D Roberts, seconded S Munro that J Gardiner be appointed to the committee. Carried Moved J Wright, seconded W Davies that K McInnes be appointed to the committee. Carried Moved S McCormack, seconded T White that P Cocks be appointed to the committee. Carried
Raewyn Keene read out an email which had been received from Phil Keene, the incoming president. He is detained in Western Australia due to the covid lockdown. He thanked Jill Dodd for stepping in as acting vice president, and paid tribute to outgoing president, Arthur Heenan’s long contribution to the club. He was looking forward to taking over as president once he was able to return to NZ.
GENERAL BUSINESS
Constitution – moved C Crossman, seconded S McCormack that the revised constitution be approved. Carried
Beacon contacts – Keith Munro has been appointed as a contact.
Honorariums – moved N Morrison, seconded K McInnes that $50 honorariums be paid to secretary/treasurer, auditor and webmaster. Retiring secretary/treasurer and webmaster were thanked for their contribution over the last few years. Carried
Track Clearing – Neil Morrison spoke of the track clearing being undertaken, mainly by himself and Arthur Heenan, mainly on a Monday. Fuel is supplied. Any members prepared to help to contact Neil.
Invermay Track – a walking track is being developed around the Invermay/Silverstream area. Help from any members interested in helping creating this track would be appreciated.
Identification – Lester Harvey mentioned he would like to see some sort of identification such as name tags, as it was hard to keep up with names of the increasing number of new members. Pack tags considered to cover this, and these available from secretary.
Website: Ross Davies spoke of the immense contribution Ian Fleming had made to the club with his foresight in setting up the website so many years ago. It is a very valuable resource to the club. He thanked Dave Mellish for taking over this responsibility when Ian Fleming retired. The website team now consisted of himself, Chris Wither and new administrators, Diane Paterson, Val Bell and Gail Williams
Email Address: the club’s new email address, [email protected] is to be used for all tramp notices, reports and photos.
Covid-19 – thought to be given to member’s vaccination status in regard to car pooling. The meeting closed at 2.20 pm.
Guest speaker, Dermot Mayock, gave a very interesting and informative presentation on the role and work involved with LANDSAR. He was ably assisted in this by his wife, and search and rescue dog. He was thanked by Clive Crossman, and presented with a voucher.
The meeting concluded with afternoon tea.
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