MINUTES OF 28th ANNUAL GENERAL MEETING OF THE TAIERI RECREATIONAL TRAMPING CLUB HELD AT THE MCKERROW LOUNGE, MOSGIEL PRESBYTERIAN CHURCH ON THURSDAY, 27 AUGUST 2015 AT 1.30 PM
PRESENT: L Smith (Chair), M Smith, J Knox, K McVie, L Harvey, P & W Bathgate, D Bennett, J Butcher, P Clough, E Cooper, E Day, F Deans, J Dennison, J Devlin, J Dodd, L Donaldson, B & J Finnie, I Fleming, L Gowan, L & A Griffin, G Haggie, B Harvey, L Harvey, I Hebbard, A Heenan, C Hughes, A Landrebe, B & P McLean, A Miller, D Moir, K & S Munro, D Poole, M Spittle, T & D Stratton, M Vaughan, J Yardley
Apologies: H Morris, B Spittle, B Mitchell, N & C Morrison, E Ryan
Moved L Gowan, seconded M Vaughan that these be accepted. Carried
Minutes of Previous Meetings
Minutes of 27th AGM of dated 28/8/15 were taken having been previously circulated were taken as read . Moved P Bathgate, seconded M Smith that they be confirmed as a true and accurate record. Carried
Matters arising: Nil
Correspondence:
Inward:
Nil
Outward
Nil
PRESIDENTS REPORT
President, L Smith, presented his report for the year. The club had had a good year, with 9 new members which was important for the future. There was a good variety of tramps, and the weather in general had been favourable. Moved L Smith, seconded L Harvey that it be adopted. Carried
FINANCIAL Report
Financial statement for the year ended 30/6/15 was presented by the treasurer. Bank balance $428.62, petty cash $4.60. There was a deficit for the year of $222.53 between income and expenditure. This was mainly contributed to by scrubcutter maintenance and fuel, but felt this had been a worthwhile project.
Moved J Yardley, seconded L Smith that it be received. Carried
Auditor: Tom Stratton thanked for his services and moved that he be re-appointed. This was declined, and the treasurer to find another auditor.
Subscriptions: These to remain at $5, plus $10 joining fee for new members.
ELECTION OF OFFICE BEARERS
President: Judy Knox (Moved I Fleming, seconded B Harvey) Carried.
Vice-President: Jill Dodd (Moved J Knox, seconded P Clough) Carried
Secretary/Treasurer:Jan Yardley (Moved I Fleming, seconded M Spittle) Carried
Committee:
Existing committee: Ken McVie )
Elaine Day ) continuing
Lester Harvey )
Moved J Knox, seconded C Hughes that Arthur Heenan and Liz Griffin be appointed to the committee. There were no further nominations Carried
Life membership: President, Les Smith presented Molly Vaughan with a life membership certificate, in recognition of the service she had given to the club in the early days, and her continued enthusiasm.
Gifts:
Vouchers of appreciation were presented, as under:
Elaine Day – organisation of social events
Margaret Smith – hosting committee meetings
Bev Harvey – preparation and distribution of track programmes
Ian Fleming – website
Pam Clough – supplying greeting cards
General:
- Bev Harvey reminded members that the 30th anniversary of the club was coming up in 2016, and thought to be given to what form of celebration this could take
- Ian Fleming was thanked for his work on the website. He could do with an assistant, and if any member was interested to approach Ian.
- George Haggie reminded members that if members saw examples of poor animal husbandry on any of the farms they were tramping on, to bring their concerns back to committee rather than approaching SPCA or a similar organisation.
There was no other business, and the meeting closed at 1.40 pm. Judy Knox thanked Les Smith for his work over the last two years as President.
Guest speakers, John and Robyn Armstrong gave a very interesting presentation on their 6 week sailing trip from Dunedin to the Dusky sound area Thanked by Peter Bathgate, and presented with a voucher.
Confirmed ………………………………………..(President) Date ………………….