MINUTES OF 29th ANNUAL GENERAL MEETING OF THE TAIERI RECREATIONAL TRAMPING CLUB HELD AT THE MCKERROW LOUNGE, MOSGIEL PRESBYTERIAN CHURCH ON THURSDAY, 24 AUGUST 2017 AT 1.30 PM
Prior to meeting, Scott Weatherall from Helicopter Rescue Trust gave a most interesting presentation on the scope and work of the rescue helicopters, and their liaison with Helicopters Otago. Thanked by Peter Bathgate, and presented with a donation to the trust.
PRESENT: J Knox (Chair), J Dodd, L & M Smith, L Harvey, P & W Bathgate, J Butcher, P Clough, C Crossman, P Davie, E Day, F Deans, J Dennison, J Devlin, B & J Finnie, I Fleming, L Gowans, L & A Griffin, G Haggie, B Harvey, A Heenan, C Hughes, B & P McLean, D Moir, N Morrison, K & S Munro, M Spittle, M Vaughan, E Watt, T White, T & D Stratton, N Buckley, H Morris, J Yardley (40 members)
APOLOGIES: E Cooper, D Bennett, B Mitchell, C Morrison, D Poole, J Rennell, L Donaldson, N & M Simpson, B Wright, J Hearn, S Nichol, R Keen, A Miller
Moved L Harvey, seconded J Dodd that these be accepted. Carried
MINUTES OF PREVIOUS MEETINGS
Minutes of 29th AGM dated 25/8/16 were taken as read having been previously circulated. Moved I Fleming, seconded M Vaughan that they be confirmed as a true and accurate record.
Matters arising:
Nil
CORRESPONDENCE:
Inward: Nil Outward: Nil
PRESIDENTS REPORT
President, J Knox, presented her report for the year. The club had had a good year in general, with 6 new members, and the numbers going out with the trampers had increased. The trampers are now more structured, with allocated leaders each week. The track clearing group will now operate under the umbrella of the Green Hut Track Clearing Group, who are funded.
Moved J Knox, seconded P Bathgate that the report be adopted. Carried
FINANCIAL REPORT
Financial statement for the year ended 30/6/17 was presented by the treasurer. Bank balance stands at $417.88, petty cash $4.60.
Moved J Yardley, seconded C Hughes that it be received. CarriedAuditor: Moved J Yardley, seconded J Butcher, that Keith Mackenzie continue as auditor,
provided he is available next year.
Subscriptions: Moved J Yardley, seconded B Harvey that subs remain at $5, plus $10 joining fee for new members.
ELECTION OF OFFICE BEARERS President: Jill Dodd
Vice-President: Arthur HeenanSecretary/Treasurer: Jan YardleyPast President: Judy Knox Webmaster: Ian Fleming
(Moved J Knox, seconded L Smith) (Moved B Harvey, seconded M Spittle) (Moved J Knox, seconded M Smith)
Carried.Carried Carried
Carried
Committee:
Existing committee: Liz Griffin )
Arthur Heenan ) (Moved L Smith, seconded J Devlin) Carried
Lester Harvey ) Neil Morrison )
Moved A Heenan, seconded G Haggie that Keith Munro be appointed to the committee. Carried
GENERAL:
Shirts – with the number of new members joining, incoming committee to look into ordering these Resuscitation – suggestion that a ‘do not resuscitate’ be added to pack tags. Felt this would not beadhered to, as attempts would still be made to resuscitate under emergency conditions.
Pack tags – these are still being handed out to new members
Attendance records – Pat McLean not continuing with weekly attendance register. Leave to incoming committee to sort.
2017/18 Subs – after some discussion moved A Griffin, seconded N Morrison, that these be left at $5, with $10 joining fee for new members.
There was no other business, and the meeting closed at 3 pm.
Confirmed ………………………………………..(President) Date ………………….