Minutes of the 35th Annual General Meeting of Taieri Recreational Tramping Club held at the Taieri Presbyterian Church Hall, on Thursday 24 August 2023 at 1.30 p.m.
Present: Phil Keene (Chair), Anne Ward, Barbara Shackell, Betty Finnie, Bev Harvey, Bill Cubitt, Bruce Wright, Carole Morrison, Clive Crossman, Dave Roberts, Diane Paterson, Dorothy Bennett, Elaine Day, Eleanore Ryan, Gail Williams, Grant Shackell, Gwenda Farqharson, Heather Kirk, Helen Morris, Jan Butcher, Janette Abbott, Janice Yardley, Jay Devlin, Jenni Wright, Jill Dodd, Jim Finnie, John Gardiner, Judy Dennison, Karen McInnes, Lester Harvey, Margreet Simpson, Marijke Schofield, Neil Hodgkin, Neil Simpson, Pam Cocks, Phil Morris, Raewyn Keene, Ross Davies, Sarah McCormack, Shona Munro, Theresa White and Wyn Davies.
Apologies: Alex Griffin, Avis Williamson, Chris Wither, Dave Mellish, Di Bezett, Esther Willis, Graeme Souter, Heather Reid, Jenny Finnerty, Jenny Flack, Jill Reid, Kathryn Fagg, Katrina McKenzie, Lenore Armstrong, Liz Griffin, Lyn Keene, Neville Griffiths, Pam Clough, Peter Davie, Shona Carruthers, Wendy Begley and Yan Campbell.
- Minutes of Previous Meeting
The minutes of the 34th AGM were taken as read, having previously been circulated. Moved Jan Butcher, seconded Margreet Simpson that they be confirmed as a true and accurate record. Carried.
- Matters Arising
None.
- Correspondence
None.
- President’s Report
- Phil presented his report for the year, and this is attached to these minutes. Attached.
Phil Keene moved that his report be adopted, seconded by Sarah McCormack. Carried.
- Financial Report
The financial statement, previously circulated to members, was summarised by Jenni Wright.
Income for the year was $2,575.03, expenses $1,610.41, resulting in a surplus of $964.62. The current state of finances was $1,245.12 with $4.60 petty cash, totalling $1,249.72.
There was a timing issue in income and expenditure.
As at year end, we had not yet received the invoice from the Taieri Bowling Club for the catering for the 35th birthday celebratory lunch. Income for the 35th lunch is $885.00 which means that our surplus to 30 June 2023 in real terms is $79.62.
The Committee at its meeting on 27 June 2023, recommended that the annual subscription and joining fee remain at $10 each.
Jenni Wright moved the adoption of the Treasurer’s Report, seconded John Gardiner. Carried.
Appointment of Reviewer for the Forthcoming Year
Keith Mackenzie has agreed to be TRTC’s reviewer for the 2023-24 financial year. Jenni Wright moved that Keith Mackenzie be reappointed as reviewer, seconded Barbara Shackell. Carried.
- Election of Officers
| Position | Name | Moved | Seconded |
| President | Phil Keene | Jenni Wright | Jill Dodd |
| Vice President | John Gardiner | Helen Morris | Dave Roberts |
| Secretary/
Treasurer |
Jenni Wright | Jay Devlin | Barbara Shackell |
| Existing Committee | Jay Devlin
Jan Butcher Karen McInnes Pam Cocks John Gardiner |
Theresa White | Sarah McCormack |
| Committee (New) | Graeme Souter | Neil Hodgkin | Heather Kirk |
| Communications | Ross Davies | Pam Cocks | Jill Dodd |
The Committee as outlined above was appointed unanimously.
Jill Dodd has resigned from the Committee as Past President and her considerable service to the Club was acknowledged with a rousing applause.
- Life Membership
The President outlined the approach taken by the Committee to confer life memberships on four members. The process outlined in the paragraph 4 (e) of the constitution was read and then citations and presentations were read and made for Betty and Jim Finnie, Lester Harvey and Neil Morrison.
- General Business
Webteam: Ross Davies, in response to Phil Keene’s appreciation of the Webteam, thanked the willingness of Chris Wither, Diane Paterson and latterly Marijke Schofield to step up as necessary to cover for each other. This is a great resource for the Club and the efforts of the Webteam are very much appreciated by all members.
The meeting closed at 1.45 p.m.
Guest Speaker: Jonah Kitto-Verhoef, Halo Project.
Jonah as Operations Pest Manager provided an overview of the organisational structure that focuses on working with communities across four areas, predator free zones, forest habitat restoration, from source to sea and seabird habitat restoration. It soon was very clear that extensive skill sets and passion for the job was required. Jonah demonstrated the extensive concentration of trapping systems and methodologies with predator free zones surrounded by large buffer zones. Jonah demonstrated different trap types and when and how they are used to
the best outcomes; he acknowledged there is a ‘dark side’ to the work. Much of what Jonah demonstrated is on the Halo Project website https://www.haloproject.org.nz/predator-free and this includes resource info sheets for groups and individuals. Clive Crossman thanked Jonah for his talk and presented a donation from the club for the Halo Project’s work