Annual Report 21/8/2003

President’s Report.

It is my pleasure to present to you the 16th annual report of the Taieri Recreational Club.

Throughout the 2002/2003 year we have had some very enjoyable Wednesday tramps with the weather being particularly kind, resulting in only one cancellation as I recollect.

I want to acknowledge especially the  track committee who meet twice year to allocate 100 tramps for our two major walking groups, assigning leaders, indicating degree of difficulty and anticipating seasonal and lambing conditions. Some other groups have to plan for only 25 tramps for the year.

I want too to acknowledge the responsibility of tramp leaders in willingly accepting their role, faithfully doing the recces, considerately seeing permission from land owners and courteously phoning the club’s thanks after tramp.

Over the last year Trampers & Hikers each averaged 12 turning out per Wednesday, the Ramblers averaged 3 & an average of 29 turned out for Combined walks.

Financial membership. 82? including  4 Life Members. (Resignations: Elaine Day, Mairie Jenkins,  Mary Lawlor, Evelyn Miller.)

Our end of year and mid-winter lunches provided fitting ways to mark the occasions, with a wonderful number at the midwinter lunch, even if only a few stumped out for the St Clair street-walk of the day, of which a considerable proportion were some sterling Ramblers.

We had a week-day camp at Timaru in November with Claude & Lesley planning an excellent variety of walks to suit everyone. We came away knowing a great deal more about Timaru and its surrounds.

The highlight of a weekend camp at Tautuku Outdoor Education Centre Camp, with walks ably led by Lex was a circumperambulation of Tautuku Peninsula with sights of magnificent coastal rock formations to reward us. On the return trip with the majority fording across the Tautuku stream bar, the boat ferry was made a bit redundant but some of us had to return it!

A bus trip to Middlemarch to visit the Redan Crater and Sutton Salt Lake resulted in a comfortably full bus, with trampers of varying ability walking within their comfort zones. The journey began wet but the walking was dry if very windy. Thanks to Bob for his leadership.

The highlight of the year has to go to the Club’s 15th Birthday Celebration in February.  I can only repeat the appreciation we expressed then to Colleen for the excellent arrangements that made the occasion the success it was. The number of former members attending was a lovely surprise. The photo album is marvellous, thank to Bill. (Hands up those who haven’t seen through it yet).

Lastly I express thanks to the Committee who have shared in the responsibility of guiding the club through the year. We sadly farewelled Claude off the committee in February. I refrain from thanking Nelson at this point as we wish to thank him more suitably later in the agenda. – Ian Fleming

Annual General Meeting Minutes 21/8/2003

MINUTES OF THE ANNUAL GENERAL MEETING OF THE TAIERI RECREATIONAL TRAMPING CLUB

 

Held at the Mosgiel Presbyterian Church Hall on the 21st August 2003 at 1.30 p.m.

 

Welcome: The President Ian Fleming welcomed 40 members to the 16th A.G.M.

 

Apologies: G and D Such, A and B Landrebe, M Vaughan, P McLean, L Stapleton, R Lippers, L Smith, E Bennett, J Hobbs, M Deuchrass, L and L Woodfield, C Williams, L Edgeler, N Moir, A Rose.
Minutes of the 2002 A.G.M. were reading and confirmed. Moved N Taiaroa, 2nd D Moir. CARRIED.
President’s Report: The President read his report and moved it be received. 2nd A Heenan. CARRIED.
Financial Report: The Sect/Treasurer presented the Financial Statement. A Balance of $337.67 is in the trading a/c.
N Taiaroa moved that the Financial Report be received. 2nd R Wiggins. CARRIED.
N Taiaroa moved that the subs for 2003/2004 be $5.00 and that the entry fee remain at $5.00. 2nd D Bennett. CARRIED.
N Taiaroa moved that Mr L Woodfield be r-appointed as Auditor for fee of $30.00. 2nd C Hughes. CARRIED.
Election of Officers:
President: I Fleming. Proposed A Heenan. 2nd R Heenan. CARRIED.
Vice-President: A Heenan. Proposed M Smith. 2nd D Hunter. CARRIED.
Treasurer: A Landrebe. Proposed M  Smith. 2nd B Harvey. CARRIED.
Secretary: (The position of Secretary was discussed and N Taiaroa agreed to a temporary appointment while the club arranged for a replacement.) N Taiaroa. Proposed B Harvey. 2nd I Morrison. CARRIED.
Committee: (Six required).
Available for re-election: S McNeilly, D Moir, D Bennett.
Moved B Harvey, 2nd P Chisholm they be re-elected. CARRIED.
M Young. Proposed C Hughes, 2nd J Allen.
P Bathgate. Proposed J Shaw, 2nd I Morrison.
C Gamble. Proposed D Bennett, 2nd D Taiaroa.
D Hunter moved that nominations be closed. 2nd A Heenan. Carrid.
The President declared those nominated duly elected.
Life Membership. L Wiffen. President Ian advised that Les had reached the age of 80 years and was still tramping. He outlined his contribution to the club as Car Marshall, Publicity Officer, Librarian and Committee man.
A Heenan moved that he be given Life Membership. 2nd R Wiggins. CARRIED.
President Ian presented Les with a Life Membership Certificate.
Les thanked the club for the honour.
Constitutional Amendments.
President Ian presented 15 amendments for discussion and ratification. (see attachment).
[Attachment:

 

CONSTITUTION OF THE TAIERI RECREATIONAL TRAMPING CLUB
RECOMMENDATION 1. Add after “CLUB” the words “AS AT 16/8/2003” This will distinguish the current constitution from any previous one.
Moved F Weedon, seconded A Heenan. CARRIED.

 

2. Unless a contrary intention appears “Club” means Taieri Recreational Tramping Club; “Committee” means the Committee for the time being, appointed under Rule 11. Words importing the masculine gender only, include the feminine gender, words importing the singular shall include the plural and vice versa.
RECOMMENDATION 2. Amend the number “11” to “9”. (Rule 9, not rule 11 states inter alia “The entire management of the Club….shall be deputed to a Committee consisting of a PRESIDENT…” &c. Rule 11 states only that “A meeting of the Committee may be called at any time….”
Moved D Moir, seconded W Bathgate. CARRIED.

 

MEMBERSHIP

 

4. (a) The membership shall be limited to such a number as the Committee may from time to time determine. (Amended -/8/19–).
(b) The minimum joining age for the Club shall be 55 years and over,  with preference given to Taieri District residents. (Amended -/8/19–)
RECOMMENDATION 3. Insert after the word “over” the following “or as the Committee shall from time to time determine”. Present wording is too limiting.
Moved N Taiaroa, seconded I Morrison. CARRIED.

 

(c) The name of any candidate for membership of the Club  should be proposed at  the meeting of the Committee and may be elected by the majority vote of those present and voting at such a meeting.
RECOMMENDATION 4. Insert after “Club” the following: “after their attending three tramping outings as a guest” . This brings the rule into present common thinking.
Moved D McEwan, seconded L Weedon. CARRIED.

 

RECOMMENDATION 5. Change the word before the first occurrence of “meeting” from “the” to “a”. “The” implies one particular meeting only.
Moved A Heenan. Seconded L Weedon. CARRIED.

 

9. … Committee consisting of a PRESIDENT, VICE RESIDENT, SECRETARY/TREASURER ….
RECOMMENDATION 6. Add after “VICE PRESIDENT, the words “IMMEDIATE PAST PRESIDENT“. This brings the rule into conformation with present practice.
Moved P Chisholm. Seconded P Bathgate. CARRIED.

 

RECOMMENDATION 7. Alter the words SECRETARY/TREASURER to “SECRETARY, TREASURER“. This removes the implication that the positions have to be combined although they may well e. Not every sexcretary has treasurer skills and v.v.
AMENDMENT: “SECRETARY/TREASURER OR SECRETARY AND TREASURER.”
Moved N Taiaroa, seconded J Allen. CARRIED.

 

RECOMMENDATION 8. DELETE THE WORDS “CHIEF GUIDE” and “SAFETY OFFICER”. This brings the rule into conformation with present practice.
Moved B Harvey, seconded B McIntosh. CARRIED.

 

9 (d) The Committee shall appoint a Safety Officer.
RECOMMENDATION 9. Repeal clause 9 (d).
Moved N Taiaroa, seconded R Heenan. CARRIED.

 

10. … exception of Chief Guide and …
RECOMMENDATION 10. Delete the words “Chief Guide”. This is to conform with the recommendation to Rule 9 above.
Moved: A Heenan, seconded C Gamble. CARRIED.

 

10 (c) The PUBLICITY OFFICER, SAFETY OFFICER and a CHIEF GUIDE shall not be elected at the Annual General Meeting but shall be elected by the Committee at its first meeting.
10 (d) The CHIEF GUIDE may be a member of the elected Committee in which case the Committee shall have the power to consider such a vacancy under Rule 10.
RECOMMENDATION 11. Repeal clauses 10 (c) and 10 (d). (See recommendation to clause 9 above.)

 

17. At all meetings the chair shall be taken by the President of present, failing him by the Vice President of present….
RECOMMENDATION 12. Alter the words following the two occurrences of “PResident” for “of” to “if”. “Of” in this context does not make sense.
Moved A Heenan, seconded F Weedon. CARRIED.

 

17. … Voting shall be by show of hand.
RECOMMENDATION 13. Insert after “Voting shall” the word “normally. This allows for other forms of voting, such as voice on the one hand or secret ballot on the other.
Moved D McEwan, seconded B Harvey. CARRIED.

 

21 (c) She shall keep all entries in such books properly up to date.
RECOMMENDATION 14. Alter the word “She” to “He”. This allows for the possibility of the Secretary to be male and conforms to the wording in rule number 2.
Moved N Taiaroa, seconded J Shaw. CARRIED.

 

DUTIES OF MEMBERS
(b) Protect Flora and Fauna, Protect walking tracks.
RECOMMENDATION 15. Alter the comma after “Fauna” to a full stop. Alternatively alter the comma to a semicolon and reduce the “P” in “Protect” to lower case. Present syntax is faulty.
Moved N Taiaroa, seconded F Weedon. CARRIED.
End of attachment]
General Business:
November Camp —- Borland 26th – 31st January 2004. The President asked for a show of interest for this camp. There being only 4 people interested it was agreed the Secty advise the Borland Lodge that we wished to cancel our booking.
Suggestions for other alternatives were: Mt Aspiring, Mavora, Coronet Peak, Genorchy.
The new committee were asked to investigate and advise.
Gifts:
Bev Harvey was presented with a voucher for her assistance with typing minutes and preparing members listsss etc.
N Taiaroa — C Gamble moved a vogte of thanks for his work as Secty/Treasurer and presenteed a voucher and coin collection.
The meeting closed 2.30pm.
J Shaw and N Taiaroa gavew a talk on their recent 6-week tour of Canada. his was supported with a photo album, maps and pamphlets

Boulder Hill from Salisbury off Mt Allen Road. Tasman Forest

Contact:
Seek permissions
Wenita. Require 6 weeks notice but less from us
Park cars at sales yard. Cross over gate at left and follow road past the site of demolished shed.
Keep following road up hill past double shed, old farm gate.
Keep climbing to top at water reserve on right.
Keep going straight down the hill. About half-way down turn right at pink marker.
Follow track around the forest up and down until meeting up with the main track. Pink marker.
Head down hill to cars.

11/9/2002 Boulder Hill from Hamiltons. Leaders: Shirley McN, Claude, Mary L.
31/1/2001. Boulder Hill from Salisbury. Leaders: Claude, Molly, Eleanor.
31/1/2000 Claude, Molly
5/8/1998. Boulder Hill, Salisbury. Leaders: Pat, Shirley McN
11/9/1996. Salisbury – Hamiltons Farm. Average. Leaders: Shirley McN, Denise P, Judy C.
17/4/1996. Boulder Hill from Salisbury. Medium. Leaders: Jack R, Barbara McC, Dot and Nelson.
14/6/1995 Boulder Hill, Hamiltons from Salisbury. Medium. Leaders:  Jack R, Barbara McC, Jack M, Rob Q
21/9/1994. Boulder Hill. Alternative Routes. Start by Salisbury House. Long Ridge. Medium/Easy. Leaders: Dot T, Judy & Rob, Frank
14/8/1991 Boulder Hill from Salisbury, Tasman Forest. Average. Leaders: Nel K, Catherine T, Ria L, Marie F
9/4/1997. Boulder Hill Return via Ridge return Hamiltons Farm. Leaders: Nelson and Dot, jack R.

Annual Report 22/8/2002

Taieri Recreational Tramping Club
Annual Report 2001-2002
22 August 2002
It is my privilege to present to you the 15th annual report of the Taieri Recreational Tramping Club.
We have enjoyed our usual wide variety of weekly tramps although in a period of 10 weeks, 9 tramps were changed because of ground conditions but only 3 tramps were cancelled over the entire year.
From 11 July 2001 to 26 June 2002
Main Tramp 381 Last Year 312    up 69
Alternatives 366  Last Year 269    up 97
Combined 354     Last Year 253     up 101
(1st of month)
The Three-tramp concept is going from strength to strength as well as both the main tramp and alternatives both being up in numbers.
Credit must be given to the programme committee of: Bob Heenan, George Haggie, Doug Moir Ian Fleming for the main tramps. Betty Bryce, Nancy Strang and Dot Taiaroa for the alternative tramps. And to you all for the help and knowledge I have gratefully received.
Financial membership stands at 81, we have two life members and seven new members: Anne Rose, Sandra Perkins, Pam McDonald, Lesley Edgeler, Muriel O’Neill, Kerry Walker and Arthur Heenan. We welcome them all and hope they will enjoy many happy tramping days.
We have received four resignations: Paddy Jenkins a member since 1991, Audrey Kimble and for health reasons, Mary Lawlor, a member since 1992.
Also with regret we accept a resignation from Mavis Winefield, a long standing member who joined the club on the 10 February 1988 and over the years contributed to our success.
We had a very successful and happy camp at Methven in November. 33 trampers experienced excellent weather and there were many good tramps thanks to the work of Claude Williams.
December’s Christmas dinner at J. Tees was enjoyed by 40 members and a big thank you goes to Dot Taiaroa for the lovely table decorations.
28 members also enjoyed the Christmas tramp and lunch at Berwick forest. This number was down on last year.
28 members enjoyed February’s camp at Arthur’s Point. Again there was lovely weather and tramping and I would like to thank Nelson Taiaroa and Claude Williams who visited in December to review the possible tramps in the area.
In March 45 members were on the bus trip to Daisy Bank walking along part of the historic rail trail back to the Hyde Railway Station.
April’s camp at Cromwell was well attended by 27 members and thank yous must go to Ian Fleming for organising the main tramps and Nelson Taiaroa for the alternatives.
June, and our midwinter’s walk and lunch at Cableways was a great success with 60 members attending, the biggest attendance yet.
My most sincere thanks to Bev Harvey for doing all our typing, and I also would like to thank the committee who have always made themselves available.
Bill Hunt and other members for keeping our tracks clear and therefore making the tramping more enjoyable.
Les Wiffen who stood down in October after many years of taking roll call and organising car rides. Thanks must also go to Claude Williams and Ian Fleming for carrying on the good work.
A special thanks must go to Nelson Taiaroa who does an excellent job in everything he has done for the club. Until you have worked with him you have no idea the work he puts in for our benefit. Thanks Nelson it is most appreciated.
Lastly, I must thank you all for your help and support. I have done my best and I have enjoyed it all. I admit I am a bit green but with all your help I have learned so much.
I wish our new President and committee all the best for their term of office and hope they have as much enjoyment in their tasks as what I have.
Thank you. – Colleen Gamble, President.

Annual General Meeting Minutes 22/8/2002

MINUTES OF THE ANNUAL GENERAL MEETING OF THE TAIERI RECREATIONAL TRAMPING CLUB
Held at the Mosgiel Presbyterian Church Hall on the 22nd August 2002 at 1.30 p.m.

 

The President, C Gamble welcomed welcomed 43 members to the 15th A.G.M.

 

Apologies: C and L Donaldsons, D and G Such, D and R Wiggins, D Hunter, W Hunt, L Stapleton, L Edgler, P Allison, D Jenkins, R Heenan, W Harrex, L Woodfield, I McIntosh, N Moir. SUSTAINED.
Minutes of the 2001 A.G.M. were read and confirmed. Moved C Gamble, 2nd I Fleming. CARRIED.
President’s Report: The President read her report and moved it be received. 2nd J Hobbs. CARRIED.
Financial Report: The Treasurer presented the Annual Report and Balance Sheet. A surplus of $93.34 is in the Trading a/c.
He recommended that the subs be increased from $5.00 to $8.00.
After much discussion, C Gamble moved that the subs be $5.00 and that for the 2002/2003 financial year, a donation of $3.00 be added to the sub to establish a Float to be used for deposits for future camps. 2nd G Haggie. CARRIED.
The recommendation to increase the Entry fee from $2.00 to $5.00 was moved N Taiaroa, 2nd G Haggie. CARRIED.
The adoption of the Financial Report was moved N Taiaroa, 2nd L Smith. CARRIED.
The appoint of Mr L Woodfield as Club Auditor was moved N Taiaroa, 2nd G Haggie. CARRIED.
Election of Officers:
President: I Fleming. Nominated C Gamle, 2nd G Haggie.
Vice-President: A Heenan. Nominated L Smith, 2nd G Haggie.
President Ian Fleming thanked Colleen for her contribution of the Card System, Bus Tours, New Members liaison, Tramping Programmes and Badge Safety scheme and presented a gift.
Sect/Treasurer: N Taiaroa. Moved I Fleming, 2nd E Bennett.
Committee: Standing for re-election: C Gamble, C Williams, A Landrebe, D Moir.
Moved I Fleming, 2nd J Hobbs they be re-elected. CARRIED.
Two nominations were required for Committee:
S McNeilly. Nominated W Bathgate, 2nd B Harvey.
D Bennett. Nominated M Smith, 2nd G Haggie.
M Young. Nominated D Taiaroa, 2nd M Smith.
B McCable. Nominated C Gamble. 2nd N Strang.
G Such. Nominated A Landrebe, 2nd D Taiaroa.

 

A Landrebe and A Heenan were appointed Scrutineers.
The successful candidates were: D Bennett and S McNeilly.
Moved and seconded Scrutineers be thanked and voting papers destroyed. CARRIED.

 

Life Membership: P Chisholm. C Gamble presented a Life Membership Certificate and a bouquet of flowers and outlined Peggy’s Club involvement, congratulating her on her 8th birthday and continued tramping involvement.
Peggy replied thanking members for their support and the honour she felt on receiving this Award.

 

General Business:

 

Survey: N Taiaroa gave a report on the Survey which was completed by 51 members. The Survey had been discussed the the committee and their recommendations were in the committee report of 31/7/02.

 

[Note. Insertion of relevant part of committee report:
Club Survey: 70 Surveys issued. 51 returned.
Christmas Function: 28 said yes, 19 said not.
The Committee decided not to have a Xmas function 2002, but would continue the tramp and pot-luck luncheon as in previous years.
15th Anniversary: 51 said Yes, and the Committee will arrange a luncheon at a suitable venue in Mosgiel.
29 rquested a luncheon or a bus trip and luncheon. As we anticipate a list of approximately 90-100 past and present members it was decided to keep the venue close to hom. N Taiaroa and C Gamble to arrange.
Camp 2003. 24 requested 1 camp in March; 24 rquested 2 camps, April and May.
The Committee agreed that  one camp in March would be held.
Weekly Tramps: 41 felt their needs were being met, 2 did not. 13 indicated they would be interested in a more informal walk. If this ws followed up, there would be 3 groups:
A. Main “Trampers”; B. Alternative “Hikers”. C. Informal “Strollers”.
Subs and Fees: 47 agreed to an increase in Entry Fee. 46 agreed to an increase in Subs.
Recommendation to the A.G.M. on 22/8/02: The Entry Fee be increased from $2.00 to $5.00; The Annual Sub be increased fro $5.00 to $8.00.
Committee and Other: There we 4 who were prepared to serve on the committee of the Club; of these, 3 were already serving.
Programme Coordinator: 4 available.
Track Clearing: 13 available.
Secty/Treas: NIL
Other: 3.
We had one name put forward for a new members.
(End of relevant insertion in committee minutes)]

 

November Camp – Timaru. C Gamble reported there were six vacancies.

 

A.G.M. The committee was requested to consider moving the A.G.M. from a Thursday to a Wednesday.

 

I Fleming advised the meeting that N Taiaroa would not see re-election as Sec/Treasurer for the year 2003/2004.

 

I Fleming presented a gift to B Harvey for her computer work in preparing Minutes of meetings, tramping programmes, lists of new members etc.

 

Mr C Williams gave a very interesting and informative talk on his adventures with his son in the Himalayas. He backed his talk with maps,diagrams and photos. After a short question time he was presented with a gift by I Fleming.

 

The meeting close at 3.30 p.m. and was followed by afternoon tea.