MINUTES OF THE ANNUAL GENERAL MEETING OF THE TAIERI RECREATIONAL TRAMPING CLUB
Held at the Mosgiel Presbyterian Church Hall on the 22nd August 2002 at 1.30 p.m.
The President, C Gamble welcomed welcomed 43 members to the 15th A.G.M.
Apologies: C and L Donaldsons, D and G Such, D and R Wiggins, D Hunter, W Hunt, L Stapleton, L Edgler, P Allison, D Jenkins, R Heenan, W Harrex, L Woodfield, I McIntosh, N Moir. SUSTAINED.
Minutes of the 2001 A.G.M. were read and confirmed. Moved C Gamble, 2nd I Fleming. CARRIED.
President’s Report: The President read her report and moved it be received. 2nd J Hobbs. CARRIED.
Financial Report: The Treasurer presented the Annual Report and Balance Sheet. A surplus of $93.34 is in the Trading a/c.
He recommended that the subs be increased from $5.00 to $8.00.
After much discussion, C Gamble moved that the subs be $5.00 and that for the 2002/2003 financial year, a donation of $3.00 be added to the sub to establish a Float to be used for deposits for future camps. 2nd G Haggie. CARRIED.
The recommendation to increase the Entry fee from $2.00 to $5.00 was moved N Taiaroa, 2nd G Haggie. CARRIED.
The adoption of the Financial Report was moved N Taiaroa, 2nd L Smith. CARRIED.
The appoint of Mr L Woodfield as Club Auditor was moved N Taiaroa, 2nd G Haggie. CARRIED.
Election of Officers:
President: I Fleming. Nominated C Gamle, 2nd G Haggie.
Vice-President: A Heenan. Nominated L Smith, 2nd G Haggie.
President Ian Fleming thanked Colleen for her contribution of the Card System, Bus Tours, New Members liaison, Tramping Programmes and Badge Safety scheme and presented a gift.
Sect/Treasurer: N Taiaroa. Moved I Fleming, 2nd E Bennett.
Committee: Standing for re-election: C Gamble, C Williams, A Landrebe, D Moir.
Moved I Fleming, 2nd J Hobbs they be re-elected. CARRIED.
Two nominations were required for Committee:
S McNeilly. Nominated W Bathgate, 2nd B Harvey.
D Bennett. Nominated M Smith, 2nd G Haggie.
M Young. Nominated D Taiaroa, 2nd M Smith.
B McCable. Nominated C Gamble. 2nd N Strang.
G Such. Nominated A Landrebe, 2nd D Taiaroa.
A Landrebe and A Heenan were appointed Scrutineers.
The successful candidates were: D Bennett and S McNeilly.
Moved and seconded Scrutineers be thanked and voting papers destroyed. CARRIED.
Life Membership: P Chisholm. C Gamble presented a Life Membership Certificate and a bouquet of flowers and outlined Peggy’s Club involvement, congratulating her on her 8th birthday and continued tramping involvement.
Peggy replied thanking members for their support and the honour she felt on receiving this Award.
General Business:
Survey: N Taiaroa gave a report on the Survey which was completed by 51 members. The Survey had been discussed the the committee and their recommendations were in the committee report of 31/7/02.
[Note. Insertion of relevant part of committee report:
Club Survey: 70 Surveys issued. 51 returned.
Christmas Function: 28 said yes, 19 said not.
The Committee decided not to have a Xmas function 2002, but would continue the tramp and pot-luck luncheon as in previous years.
15th Anniversary: 51 said Yes, and the Committee will arrange a luncheon at a suitable venue in Mosgiel.
29 rquested a luncheon or a bus trip and luncheon. As we anticipate a list of approximately 90-100 past and present members it was decided to keep the venue close to hom. N Taiaroa and C Gamble to arrange.
Camp 2003. 24 requested 1 camp in March; 24 rquested 2 camps, April and May.
The Committee agreed that one camp in March would be held.
Weekly Tramps: 41 felt their needs were being met, 2 did not. 13 indicated they would be interested in a more informal walk. If this ws followed up, there would be 3 groups:
A. Main “Trampers”; B. Alternative “Hikers”. C. Informal “Strollers”.
Subs and Fees: 47 agreed to an increase in Entry Fee. 46 agreed to an increase in Subs.
Recommendation to the A.G.M. on 22/8/02: The Entry Fee be increased from $2.00 to $5.00; The Annual Sub be increased fro $5.00 to $8.00.
Committee and Other: There we 4 who were prepared to serve on the committee of the Club; of these, 3 were already serving.
Programme Coordinator: 4 available.
Track Clearing: 13 available.
Secty/Treas: NIL
Other: 3.
We had one name put forward for a new members.
(End of relevant insertion in committee minutes)]
November Camp – Timaru. C Gamble reported there were six vacancies.
A.G.M. The committee was requested to consider moving the A.G.M. from a Thursday to a Wednesday.
I Fleming advised the meeting that N Taiaroa would not see re-election as Sec/Treasurer for the year 2003/2004.
I Fleming presented a gift to B Harvey for her computer work in preparing Minutes of meetings, tramping programmes, lists of new members etc.
Mr C Williams gave a very interesting and informative talk on his adventures with his son in the Himalayas. He backed his talk with maps,diagrams and photos. After a short question time he was presented with a gift by I Fleming.
The meeting close at 3.30 p.m. and was followed by afternoon tea.