Minutes of the 21st Annual General Meeting of the Taieri Recreational Tramping Club held in the Mosgiel Presbyterian Church Halls on 22 August 2008 at 1.30 p.m.
ATTENDANCE. There were 25 present.
APOLOGIES. J Allen, S Cooney, L Gowans, A Heenan, L Hovell, T Hurst, H Leslie, C Lucas, D McEwan, B & I McIntosh, R Madill, J Shaw, L Smith, B & M Spittle, L Stapleton, N Strang, M Vaughan, M Young. (20).
MINUTES. I Fleming moved, C Hughes seconded that the minutes of the Annual Meeting of 16 August 2007, having been circulated, be taken as read and confirmed. Carried.
CORRESPONDENCE. There was no correspondence.
PRESIDENT’S REPORT. President P Bathgate presented his report, which had been circulated before the meeting. He moved that it be adopted. G Haggie seconded the motion. Carried.
FINANCIAL REPORT. The audited statement of accounts was circulated. I Fleming reported that the committee had resolved that the joining fee and subscriptions remain the same at $5.00 each.
I Fleming moved, B Harvey seconded that the statement be adopted. Carried.
I Fleming moved, B Harvey seconded that the honorary auditor, T Stratton B.Com be thanked for his services and be re-appointed. Carried.
ELECTION OF OFFICE BEARERS.
PRESIDENT.
I Fleming, as most immediate poast president present, took the chair and called for nominations.
G Haggie nominated P Bathgate, seconded R Lippers.
There were no further nominations.
I Fleming declared P Bathgate re-elected President.
P Bathgate resumed the chair.
VICE PRESIDENT.
M Smith nominated W McLean, seconded by G Haggie.
There were no further nominations.
P Bathgate declared W McLean elected Vice President.
SECRETARY.
P Bathgate nominated I Fleming, seconded R Lippers.
There were no further nominations.
P Bathgate declared I Fleming elected Secretary.
TREASURER.
L Weedon nominated I Fleming, seconded W Bathgate.
There were no further nominations.
P Bather declared I Fleming elected Treasurer.
COMMITTEE.
B Harvey nominated the current committee members en bloc, viz:
L Gowans, G Haggie, C Hughes, T Hurst, R Lippers and D Moir.
Seconded F Weedon. There were no further nominations.
P Bathgate declared the present committee re-elected.
GIFTS.
A book voucher was presented to B Harvey for her services in designing and copying the track programmes.
A petrol voucher was presented to H Leslie in absentia for her services in sending personaly-designed get-well and sympathyc ards.
Notice of Motion.
I Fleming moved, A Landrebe seconded:
That the OBJECTS and WINDING UP sections of the club’s constitution be amended as follows:
(3. OBJECTS.)
(3. OBJECTS.)
Amend From:
(a) To foster recreational tramping.
(b) To protect Flora and Fauna and promote an awareness of the environment.
(c) To arrange outings.
To:
(a) To be beneficial to the community by arranging outings that include recreational tramping. ALl activities will protect flor and fauna and promote an environmental awareness.
(b) No member of the Club, or anyone associated with a member, is allowed to take part in, or influence any decision made by the Cllub in respect of payments to, or on behalf of, the member or associated person of any income, benefit or advantage.
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(29. WINDING UP.)
Amend From:
Upon the winding up of the Club, its assets shall be disposed of in accordance with directions given by an Extraordinary Meeting.
To:
If any property remains after the winding up or dissolution of the Club and the settlement of all the Club’s debts and liabilities, that property must be given or transferred to another organisation that is charitable under New Zealand law and has purposes similar to the Taier Recreational Tramping Club. Carried.
GENERAL BUSINESS
STOCK. G Haggie advised cauthion when sighting evidence of stock ill-health, reporting first to the owner before proceeding further if warranted.
CAMPS. There was considerable discussion on the subject.
B Harvey moved, C Hughes seconded that the club hold a weekend camp of 3 nights in November at Sutton, W McLean to investigate and recommend arrangements to the committee. Carried.
There being no further business, P Bathgate declared the meeting closed at 2.32 p.m. ad an afternoon-tea social followed.
Confirmed: P H Bathgate. Date 27/8/09.