Category: AGM Minutes

Annual General Meeting Minutes 22/8/2002

MINUTES OF THE ANNUAL GENERAL MEETING OF THE TAIERI RECREATIONAL TRAMPING CLUB
Held at the Mosgiel Presbyterian Church Hall on the 22nd August 2002 at 1.30 p.m.

 

The President, C Gamble welcomed welcomed 43 members to the 15th A.G.M.

 

Apologies: C and L Donaldsons, D and G Such, D and R Wiggins, D Hunter, W Hunt, L Stapleton, L Edgler, P Allison, D Jenkins, R Heenan, W Harrex, L Woodfield, I McIntosh, N Moir. SUSTAINED.
Minutes of the 2001 A.G.M. were read and confirmed. Moved C Gamble, 2nd I Fleming. CARRIED.
President’s Report: The President read her report and moved it be received. 2nd J Hobbs. CARRIED.
Financial Report: The Treasurer presented the Annual Report and Balance Sheet. A surplus of $93.34 is in the Trading a/c.
He recommended that the subs be increased from $5.00 to $8.00.
After much discussion, C Gamble moved that the subs be $5.00 and that for the 2002/2003 financial year, a donation of $3.00 be added to the sub to establish a Float to be used for deposits for future camps. 2nd G Haggie. CARRIED.
The recommendation to increase the Entry fee from $2.00 to $5.00 was moved N Taiaroa, 2nd G Haggie. CARRIED.
The adoption of the Financial Report was moved N Taiaroa, 2nd L Smith. CARRIED.
The appoint of Mr L Woodfield as Club Auditor was moved N Taiaroa, 2nd G Haggie. CARRIED.
Election of Officers:
President: I Fleming. Nominated C Gamle, 2nd G Haggie.
Vice-President: A Heenan. Nominated L Smith, 2nd G Haggie.
President Ian Fleming thanked Colleen for her contribution of the Card System, Bus Tours, New Members liaison, Tramping Programmes and Badge Safety scheme and presented a gift.
Sect/Treasurer: N Taiaroa. Moved I Fleming, 2nd E Bennett.
Committee: Standing for re-election: C Gamble, C Williams, A Landrebe, D Moir.
Moved I Fleming, 2nd J Hobbs they be re-elected. CARRIED.
Two nominations were required for Committee:
S McNeilly. Nominated W Bathgate, 2nd B Harvey.
D Bennett. Nominated M Smith, 2nd G Haggie.
M Young. Nominated D Taiaroa, 2nd M Smith.
B McCable. Nominated C Gamble. 2nd N Strang.
G Such. Nominated A Landrebe, 2nd D Taiaroa.

 

A Landrebe and A Heenan were appointed Scrutineers.
The successful candidates were: D Bennett and S McNeilly.
Moved and seconded Scrutineers be thanked and voting papers destroyed. CARRIED.

 

Life Membership: P Chisholm. C Gamble presented a Life Membership Certificate and a bouquet of flowers and outlined Peggy’s Club involvement, congratulating her on her 8th birthday and continued tramping involvement.
Peggy replied thanking members for their support and the honour she felt on receiving this Award.

 

General Business:

 

Survey: N Taiaroa gave a report on the Survey which was completed by 51 members. The Survey had been discussed the the committee and their recommendations were in the committee report of 31/7/02.

 

[Note. Insertion of relevant part of committee report:
Club Survey: 70 Surveys issued. 51 returned.
Christmas Function: 28 said yes, 19 said not.
The Committee decided not to have a Xmas function 2002, but would continue the tramp and pot-luck luncheon as in previous years.
15th Anniversary: 51 said Yes, and the Committee will arrange a luncheon at a suitable venue in Mosgiel.
29 rquested a luncheon or a bus trip and luncheon. As we anticipate a list of approximately 90-100 past and present members it was decided to keep the venue close to hom. N Taiaroa and C Gamble to arrange.
Camp 2003. 24 requested 1 camp in March; 24 rquested 2 camps, April and May.
The Committee agreed that  one camp in March would be held.
Weekly Tramps: 41 felt their needs were being met, 2 did not. 13 indicated they would be interested in a more informal walk. If this ws followed up, there would be 3 groups:
A. Main “Trampers”; B. Alternative “Hikers”. C. Informal “Strollers”.
Subs and Fees: 47 agreed to an increase in Entry Fee. 46 agreed to an increase in Subs.
Recommendation to the A.G.M. on 22/8/02: The Entry Fee be increased from $2.00 to $5.00; The Annual Sub be increased fro $5.00 to $8.00.
Committee and Other: There we 4 who were prepared to serve on the committee of the Club; of these, 3 were already serving.
Programme Coordinator: 4 available.
Track Clearing: 13 available.
Secty/Treas: NIL
Other: 3.
We had one name put forward for a new members.
(End of relevant insertion in committee minutes)]

 

November Camp – Timaru. C Gamble reported there were six vacancies.

 

A.G.M. The committee was requested to consider moving the A.G.M. from a Thursday to a Wednesday.

 

I Fleming advised the meeting that N Taiaroa would not see re-election as Sec/Treasurer for the year 2003/2004.

 

I Fleming presented a gift to B Harvey for her computer work in preparing Minutes of meetings, tramping programmes, lists of new members etc.

 

Mr C Williams gave a very interesting and informative talk on his adventures with his son in the Himalayas. He backed his talk with maps,diagrams and photos. After a short question time he was presented with a gift by I Fleming.

 

The meeting close at 3.30 p.m. and was followed by afternoon tea.

Annual General Meeting Minutes 17/8/2001

MINUTES OF THE ANNUAL GENERAL MEETING OF THE
TAIERI RECREATIONAL TRAMPING CLUB
Held at Mosgiel Presbyterian Hall on 17th August 2001 at 1.30pm

 

The President C Gamble welcome 35 members to the 14th  A.G.M.

 

Apologies: P Chisholm, M Vaughan, W Hunt, L Stapleton, R Hakaart, R and D Wiggins, M Maxwell, W McLean, L Smith, J Hobbs, E Blackburn, I McIntosh, D Pearce and M Winefield.

 

Minutes of the 2000 A.G.M. were read and confirmed. Moved C Gamble, 2nd D Moir.

 

President’s Report: The President read her report and moved its adoption. 2nd B Harvey.

 

Financial Report:
The Treasurer presented the annual financial report and balance sheet. A surplus of $174.53 is in the trading account. He advised that our long-serving Auditor Mr McGhie had passed away during the year. A club member, Lance Woodfield, has agreed to audit the club’s accounts.
It was recommended that the club subs remain at $5.00. Moved G Such, 2nd D Hunter.
N Taiaroa moved that the financial report and balance sheet be adopted. 2nd I Fleming.
I Fleming thanked the Treasurer on the presentation of accounts.
Election of Officers:
No election was required for: President, Vice President or Secretary/Treasurer as all the present members were available for re-election.
Four people were required for committee. I Fleming advised he was available for re-election.
The following members were proposed for the committee:
M Lawlor. Proposed W Bathgate, 2nd P McLean.
C Williams. Proposed I Fleming, 2nd G Haggie.
A Landrebe. Proposed G Such, 2nd L Donaldson.
C Gamble moved that nominations be closed.
Moved C Gamble, 2nd J Shaw that the nominees be approved and accepted.
The President thanked the retiring members and Past President L Smith for their contribution to the smooth running of the club.

 

General Business:
November Camp. Methven 5th-9th November.

 

Name Tags. C Gamble advised on the availability of tags to be attached to the members’ tramping pack. Information to be inclued was, name, Medicl Health number (if applicable), Docotr and next of kin phone numbers. Specific problems or allergies.

 

Cell Phones. Members with new phones or numbers to advise C Gamble to enalbe a new list to be printed.

 

Xmas Function. To be held at J T’s Golf Club 5/12/01 at 12.30pm. A walk from the club house would be organised by D Taiaroa and B Bryce. A game of golf for others arranged by L Wiffen and N Taiaroa and a Happy Hour at 11.30am for others. The cost $23.00 p.p.

 

Annual Camps. A survey of coamps undertaken by the club over the last 12 years was presented and discussion on future camps re Weekend or mid-week was discussed. It was suggested tthat if we had a mid-week camp this should be followed by a weekend camp, depending on how much travel was involved.

 

Taieri Mouth-Bul Creek Track. It was advised that this new track would be opened soon. It was proposed that this be included on the summer programme. It was also suggested that we contact Mr Keith Simon, 481 7805, Taieri Mouth, to hire a boat from Henley to T.M. and walk back.

 

Gifts. B Harvey was presented with a gift voucher for typing.

 

Life Membership. President C Gamble presented P Maxwell with a lLife Membership certificate and a bouquet of folwers.

 

Lex Donaldson thanked the club committee for the year’s tramping programme, the social outings and the Bus Tour. He expressed his hope that others, who were unable to do the bus tour, would e able to go next time

 

The meeting closed at 2.30 p.m. and was followed by afternoon tea.

 

Moved C Gamble, 2nd I Fleming that the minutes be confirmed.

Annual General Meeting Minutes 17/8/2000

Minutes of the Annual General Meeting of the Taieri Recreational Tramping Club held at 1.30 p.m. 17 August 2000 at the Mosgiel Presbyterian Church Hall.

 

The President Les Smith welcomed 40 members to the 13th Annual General Meeting.

 

Apologies:
G and D Such, E Blackburn, W McLen, W Hunt, C Williams, H Leslie, N and D Moir, S Robertson, L Woodfield, J Thomson, A and B Landrebe, I Morrison, M Young.
Moved that apologies be accepted, C Gamble, 2nd M Vaughan.

 

Minutes of the 1999 AGM were read and confirmed. Moved C Gamble, 2nd B Harvey.

 

Matters arising:
Age Limit 55 to 50. Les advised that the discretion to admit members under the age of 55 be continued by the committee.

 

President’s Report:
The President read his report and moved its adoption.  2nd C Gamble.

 

Financial Report:
The Treasurer presented the annual financial report and balance sheet. A surplus of $479.20 is in the trading a/c. A credit balance of $634.73 is in the ANZ Serious Saver a/c.
A recommendation that the subs be held at $5.00 was moved N Taiaroa 2nd M Winefield.
N Taiaroa moved that the Auditor’s fee be increased to $30.00 and that Mr McGhie re re-appointed as Auditor. 2nd by P Chisholm.
N Taiaroa moved the financial report be adopted. 2nd L Smith.

 

Election of Officers:
President: C Gamble. Proposed L Smith. 2nd W Bathgate.
Vice President: D Moir. Proposed L Smith. 2nd B McIntosh.
Sec/Treas. W Taiaroa. Proposed L Smith. 2nd J Shaw.
Immediate Past President: L Smith.
Committee:
L Wiffen. Proposed L Smith, 2nd M Vaughan.
P McLean. Proposed L Smith, 2nd M Vaughan.
J Hobbs. Proposed L Smith, 2nd M Vaughan.
I Fleming. Proposed J Shaw, 2nd R Heenan.
President Les thanked Ray Wiggins for his contribution to committee work.
He congratulated club office holders on their election.
He thanked all members of the 1999 committee for their work during the year organising walks, outings and social occasions.

 

General Business:
Youth Hostel Membership:
The use of this membership was available to all members and inquiries for venues and its use was available from the secretary.

 

Age On the Go:
Advice of the mass walk on 229 September 2000 was given.

 

Track Choices:
Joan Hobbs spoke about tracks known to members in specific areas such as Brighton and Portobello and other areas should be given to them to recce and they in turn should be forthcoming in proposing and exploring new opportunities. All members were asked to bring forward tramps to help those organising the weekly programme.

 

Programme: Geo Haggie and R Heenan offered their services to the organisers of the tramping programme.

 

Peg Chisholm thanked the club for the support she had received during the year.

 

Winter Start Times:
A stimulated discussion on the starting times for the winter programme was led by Ray Wiggins. He requested the time revert from 9am to 9.30am. After much discussion the main points were cars travelling on frosty mornings from outlying areas believed the extra 1/2 hour would be beneficial from a safety point of view. Several members opposed the later starting times as they believed it reduced the available tramping times.
Moved I Fleming 2nd Joan Hobbs that the winter start timee be 9.30am.
D Taiaroa moved an amendment that the alternative group start at 9.30am. R Thompson 2nd this.
Further discussion took place and main points were a splitting of the group and what would be the start time on the combined tramp.
The amendment was put and lost.
The motion was put and a majority voted for the motion which was: The Winter Programme for June, July and August all walks to commence at 9.30am.

 

L Smith advised Three Mile Hill would be closed from September 11th until November 3rd.

 

C Gamble advised of the revised method of calculating costs of transport for weekly tramps.

 

J Roy: A file of maps and information was received from the Roy family for the club’s use.

 

Publicity. Ray Wiggins was thanked for his reports to the local paper and particularly the Pounawea Camp report.

 

Naseby Camp. TO be held 3rd, 4th and 5th November 2000.

 

Xmas Function to be held 6th December.

 

Bev Harvey thanked the committee for the work on organising tramps during the year and emphasised the recreational aspect of the club’s activities. She also appealed for more members to seek out new walks.

 

Gifts. Les Smith presented a gift voucher for Maria Gamble in appreciation of her typing work during the year.

 

R Wiggins presented the out-going President with a gift and commented humorously on his brick-building activities and their relationship to the construction of  a Strong Club.

Annual General Meeting Minutes 19/8/1999

Minutes of the Annual General Meeting of the Taieri Recreational Tramping Club held at 1.30 pm 19 August 1999 at the Mosgiel Presbyterian Church Hall.

 

The President Les Smith welcomed 33 members to the 12th Annual General Meeting.

 

Apologies:
P Chisholm, D and N Moir, M Vaughan, D McEwan, L Wiffen, G and D Such, J Roy, M Winefield, E Blackburn, J Allen, D Bennett, I McIntosh, S Cooney, P Jenkins, B McCabe, E Miller.
Moved that apologies be accepted C Gamble, 2nd B Harvey.
President Les Smith expressed the club’s thoughts for the recovery from illness of J Roy.

 

Minutes:
Minutes of the 1998 AGM wer read and confirmed, moved P McLean 2nd C Williams.

 

Matters Arising: Nil

 

President’s Report:
The President read his report and moved its adotion, 2nd E Bennett

 

Financial Report:
The Treasurer presented his annual report and balance sheet. A surplus of $192.11 is in the trading a/c. A credit balance of $100.25 is in the ANZ Serious Saver aa/c which is left over from the 1999 Bus tour. This money will be used to help finance a future bus tour. A recommendation that the annual sub rmain at $5.00 was moved N Taiaroa, 2nd A Landrebe. M McGhie is available to Audit the accounts for 1999/2000 moved N Taiaroa 2nd E Bennett to be re-appointd. 10 copies of the audited balance sheet were available for all members. N Taiaroa moved that the financial report be adodpted 2nd L Smith.
Election of Officers:
President: L Smith. Pro B McIntosh, 2nd W Bathgate.
Vice President: C Gamble. Pro L Smith, 2nd M Young.
Sec/Treasurer N Taiaroa Pro C Gamble, 2nd J Shaw.
Committee L Wiffen. Pro L Smith, 2nd J Shaw.
J Hobbs. Pro M Deuchrass, 2nd D Wiggins.
P McLean. Pro C Gamble, 2nd D Taiaroa.
R Wiggins. Pro M Smith, 2nd B Harvey.
President Les thanked C Gamble and N Taiaroa for their support during the year and also paid a tribute to those committee persons who were retiring, B Harvey and J Shaw. He commended the contribution made by all members of the committee for their help in arranging weekly tramps and programmes also the collection of fees for camps and transport. The special outings were also acknowledge.
President Les Smith presented a gift voucher to Maria O’Brian for her work on preparing minutes and progorammes and members lists.

 

General Business

 

Twizel Camp.
Members were advised that this would e held from 19th-22nd November 1999 at  cost of $15 PPPN.

 

Xmas  Function.
To be held at Berwick Adventure Camp. Finger food and a walk.

 

1st Aid Kits.
The club 1st Aid Kits would now be used for annual camps. Members should make provision to carry their own personal kits.

 

Cell Phones.
Members who have cell phones should take these for emergency use on the weekly tramps.

 

Weekly Start Times.
D Moir moved that the start time should be 9am Winter and Summer.
Voted 17 for, 9 against. Programme committee to discuss.

 

Taieri River Track.
D Jenkins gave a report on the progress of this new development. Moved Les Smith 2nd N Taiaroa that D Jenkins be the clubs reresentative for this and report back to the ommittee any commitment or progress.

 

Track Clearing
C Wiliams advised of costs for this work and the club committee had agreed that this should be repaid to drivers.

 

Chain Saw and Scrub Cutters.
C Williams requested the committee look into the possibility of purchasing these items as clu equipments. D Jenkins advised that he would arrange application forms to sek grants to finance this.

 

Walking Magazine.
It was agreed to continue to circulate this until the end of the current subscription and then decide on renewal.

 

Age Limit.
W Bathgate asked if the age limit could be lowered from 55 to 50. The club constitution has an age limit of 55. President Les asked the meeting to give the committee discreteion to admit members below the age of 55 until the coonstitution was changed. A discussion re Social or Honorary members took place. The committee were asked to discuss both recommendations.

 

The meeting closed at 2.30pm.

 

Guest Speaker.
Les Smith introduced Malcolm Flett for St Johns Ambulance who gve a talk on emergency procedures and responsibilities while tramping. He emphasised the importance of using the 111 call system. His talk was acknowledged with a gift voucher presented by C Gamble.
Moved B Harvey, 2nd J Shaw. – Confirmed Les Smith.

Taieri Herald report of AGM

Tramping Club meeting
The annual meeting of the Taieri Recreational Tramping Club was held on Thursday 27th August 1998.
Thirty-three members attended.
The following were elected to the positions stated: President: Les Smith, Vict President: COlleen Gamble, Past President: Bev Harvey, Secretary/Treasurer: Nelson Taiaroa. Committee Joan Hobbs, Joyce Shaw, Les Wiffen. After general business Bev Harvey introduced the speaker Mr Paul Coffey who is the D.C.C. outdoor activities coordinator.
He spoke on outdoor sports, tramping, walking, mountain biking, etc and how the city council tries to make good amenities for everyone.
Afterwards there were questions and a short discussion.
Bev Harvey made a small presentation and the meeting close with afternoon tea.
(Note: Probably reported by Les Wiffen.)