AGM Minutes for 25/8/2011

Minutes of the 24th Annual General  Meeting  of  the Taieri  Recreational  Tramping Club held in the Mosgiel Presbyterian Church McKerrow Room on 25 August  2011 at  1.30 p.m.

ATTENDANCE. P Bathgate, W Bathgate, E Cooper, E Day, F Deans, B Finnie, J Finnie, I Fleming, L Gowans, J Knox, G Haggie, B Harvey, C Hughes, R Lippers, B McIntosh, P McLean, W McLean, K McVie, D Moir, J Shaw, M Smith, T Stratton, M Vaughan, L Woodfield. (24)

APOLOGIES.   D Bennett, A Carian, P Clough, L Donaldson, R & E Entwistle, W Hunt, H Leslie, A & B Landrebe, L Murray, D Pool, G Such, L Smith, B Spittle, M Spittle, L Stapleton. (17).  Moved, I Fleming, seconded P Bathgate, that the apologies be sustained. Carried.

MINUTES. I Fleming moved that the minutes of the 23rd Annual General Meeting held on 27 August 2010, having be circulated, be taken as read and confirmed. Seconded B Harvey.
K McVie indicated a misprint:. As a result,  “chairman called” was corrected to “chair and called”. With this emendation, the motion was carried.

CORRESPONDENCE. There was no correspondence.

ANNUAL REPORT.
President W McLean presented his report  and moved it’s adoption. Seconded, I Fleming. Carried.

FINANCIAL  REPORT.
I Fleming presented the audited Statement of Accounts, and moved that it be adopted. Seconded, K McVie.
T Stratton pointed out the importance of the Locator Beacons and the benefit of keeping a log of their uses when applying for funds for their replacement. Motion carried.

JOINING FEE
I Fleming moved that the Joining Fee be increased to $10.00, subscriptions to remain at $5.00, explaining that pack tags now cost $6.00 each. Seconded, L Gowans. Carried.

ELECTION  OF  OFFICE BEARERS.

PRESIDENT.
President W McLean called for nominations.

I Fleming nominated B Harvey. This was seconded by P Bathgate.
There were no further nominations.
W McLean declared B Harvey elected. This was greeted by applause.

VICE PRESIDENT.
W McLean called for nominations, and nominated K McVie. Seconded, G Haggie.
There were no further nominations.
W McLean declared K McVie elected. (Applause).

SECRETARY-TREASURER.
B Harvey nominated I Fleming. Seconded P McLean.
There were no further nominations.
W McLean declared I Fleming elected. (Applause).

HONORARY AUDITOR.
I Fleming nominated T Stratton. Seconded, M Vaughan.
There were no further nominations.
W McLean declared T Stratton elected. (Applause).

COMMITTEE. (to comprise  six)
W McLean read out the names of the members of out-going committee, viz D Bennett, L Gowans, C Hughes, A Landrebe, K McVie, and F Weedon. Of this A Landrebe had given notice of resignation.
B Harvey nominated D Bennett, L Gowans and C Hughes. Seconded M Vaughan.
B Harvey nominated P Bathgate. Seconded, L Gowans.
B Harvey nominated L Smith. Seconded, C Hughes.
There were no other nominations.
W Mclean declared elected to the Committee: P Bathgate, D Bennett, L Gowans, C Hughes and L Smith. (Applause).

GENERAL BUSINESS.
MEMBERSHIP.
I Fleming moved that J Knox and L Murray be added to the Club’s membership. Seconded, R Lippers. Agreed.

FEDERATED MOUNTAIN CLUBS OF NZ (INC) MEMBERSHIP.
I Fleming moved that we renew the Individual Supporter Sub of $35.00 for K McVie. Seconded, B Harvey.
K McVie took orders for a FMC calendar.  The motion was carried.

Attendance Roll.
I Fleming moved that the matter of keeping an attendance roll at weekly tramps be referred to the committee. Seconded P McLean. Carried.

B Harvey thanked W McLean for his leadership during his Presidency. This was carried by applause.

W McLean declared the meeting closed.

ADDRESS.
J Knox presented a power-point address of her hair-raising adventures in Tibet, some through dangerous Chinese-controlled areas.
C Hughes thanked her for the address and presented her with a gift.

This was followed by refreshments, including receipt of 26 subscriptions and one joining fee, by P & W Bathgate.

 

Confirmed……………………………………….. Date……………………………