Author: Graeme

President’s Update – April 2022

Taieri Recreational Tramping Club 

April 2022: President’s / Committee update 

Hi everyone 

I thought it may be timely to provide an update following meetings of the Committee, given that in  the Covid environment we have been understandably having variable turnouts, also not having all  walkers leaving from Mosgiel and so missing some of the verbal updates. 

It has been great to be getting back into the regular pattern of a Wednesday walk, and lo and behold  the weather always seems to be fine! I certainly missed the hills in Aussie, but there were other  compensations. 

Firstly though, a special thank you to Betty and Jim for sharing the details of their 60th wedding  anniversary with us at the car-park last week – such a wonderfully varied and interesting life  together. Also, a big thanks to them for leading many walks down through the years. Betty and Jim  have requested not to lead from the coming trip list, but I know they are willing to share their  advice. Of course, we hope to walk and talk with them both into the future! Thanks again to them  for those special chocolates last week. 

Winter Trip list 

This is ‘complete’ and the webteam has posted the trips to mid-June on the webpage, under  ‘upcoming trips’. Please take five to see if your name appears! John Gardiner, Ross Davies and  myself will look at the gradings of trips on behalf of the committee, as it has been an outstanding  matter from AGMs for a year or two. We will get the full list out shortly after I have completed  some wording changes to the introduction. 

Note in your diary though, the mid-winter lunch is at the Mornington Tavern on 6 July and the  AGM will be 18 August. Antony Hamel has agreed to speak on his upcoming revised publications  on walks around Dunedin. 

Note also: Winter hours start on 1 June, meeting at 9.15am for a 9.30am departure. Trampers will also note we have a track clearing day on 11 May to assist Art and Neil. 

Vehicle costs 

These have been assessed from a number of angles and various permutations considered by the  Committee. Ross made recommendations to the Committee based on the formula on the website,  but with up-to-date fuel figures (they are the most significant component) from the Ministry of  Business……. AA figures are outdated, but when updated, we will do some additional work on the  other variable costs and if necessary, we will adjust again. 

The Committee has agreed with a proposal to cover recce costs for trips $10.00 pp and over. We  consider that this will assist in ensuring recces are undertaken as well as not leaving trip leaders out  of pocket. The reimbursement will be at the agreed $ multiplied by 3 (passengers). To keep the  audit reviewer satisfied, we will require a simple email to the Secretary ([email protected]) 

advising the date and destination visited. We want to ensure that folk feel comfortable in applying  for reimbursement, but note that it is voluntary. 

COVID 

The committee has agreed to keep the current practice of ensuring walk participants are fully  vaccinated. This has worked well and we will reconsider the practice as national guidelines change. 

Privacy Act 2020 

We have received information prepared by the Federated Mountain Clubs and distributed to affiliated members (the club is not one). Clubs like ours are bound by the Act. The advice has been  considered by the Committee and has adopted it. 

We will prepare a short note for distribution to members and do a slight redesign of the application  for membership form. Our Secretary will take on the role of ‘Privacy Officer’. We will ensure that  members addresses are not held on the website (they are good to have for possible health and safety  events, sending of cards etc), and we will need to change passwords more regularly to the restricted  information on the website. Should members wish to have their information restricted they should  notify the Secretary. A little more on this later! 

First Aid 

We are making some initial enquiries from providers to get a revision underway in order to keep  this up-to-date for those interested. Again, we’ll be in touch shortly. 

Many thanks, and keep getting out and about enjoying this wonderful autumn weather. 

Phil
021 0358551
[email protected]

Link to President’s Update information Library  for previous updates

AGM Minutes October 2021

Minutes of the 33rd Annual General Meeting of Taieri Recreational Tramping Club held at the Taieri Bowling Club, Wickliffe Street, on 29 October 2021 at 1.30pm 

PRESENT: J Dodd (Chair), J Abbot, D Bennett, K Burke, J Butcher, P Clough, P Cocks, C Crossman, W  & R Davies, E Day, J Dennison, J Devlin, J Finnerty, B & J Finnie, J Gardiner, P Gillespie, G Grant, B  Harvey, L Harvey, P Horrell, L Keene, R Keene, C Leach, S McCormack, K McInnes, N & C Morrison, J  Reid, S&K Munro, D Roberts, N & M Simpson, M Smith, M Schofield, G Souter, T White, C Wither; A  Whitson, B & J Wright, J Yardley (44 members) 

APOLOGIES: P Keene, A Heenan, D Mellish, G Farquharson, D Paterson, E Ryan, B & G Shackell, P  Davie, W Begley, A Ward, R Ward, N McCunn, S Carruthers, H Kirk, H & P Morris, L Partridge 

MINUTES OF PREVIOUS MEETING 

Minutes of the 2020 AGM were taken as read, having previously been circulated.  

Moved K McInnes, seconded D Roberts that they be confirmed as a true and accurate record.  Carried 

Matters arising: Nil 

CORRESPONDENCE 

Inward – Resignations from B & L McLean, F Deans, M & B Spittle, J Ronald 

Outward – Nil 

PRESIDENT’S REPORT 

Jill Dodd presented the annual report on behalf of Arthur Heenan which had been prepared prior to the latest  covid lockdown. It had been a successful year, with bus trips to Gabriels Gully, Rail Trail Daisybank and  Sutton Salt Lake/Smooth Cone. Two well supported camps had been held, the first for the trampers at Blue  Mountains, and the second for all, at Borland Lodge. Sadly we had lost two longstanding members, Doug  Moir and Lesley Gowans both of whom had only recently stopped tramping. Neil Buckley and Eric  Callaghan also passed away during the year. He also thanked those members retiring from the committee, C  Crosman, K Munro, D Mellish, J Yardley. 

Moved J Dodd, seconded P Clough that the presidents report be accepted. Carried 

FINANCIAL REPORT 

Financial statement for the year ended 30/6/21 was presented by the treasurer. There was a surplus for the  year of $141.91. Bank balance $811.24, petty cash $4.60.  

Annual Subscription – The Committee at the 30 July meeting voted to increase the annual subscription to  $10. Joining fees to remain at $10. Treasurer was questioned as to whether this increase was necessary as  there had been a surplus and some discussion ensued. G Grant suggested that if there was a large surplus at  the end of the next financial year, a donation could be made to a project which would be of benefit to the  club. A show of hands approved the decision.  

Moved C Wither, seconded M Simpson that this increase be approved. Carried  

Auditor – Moved J Yardley, seconded J Butcher that K Mackenzie be reappointed as auditor/reviewer.  Carried 

ELECTION OF OFFICERS 

President Phil Keene Moved J Dodd, seconded J Wright 

Vice President No nomination 

Secretary/Treasurer Jenni Wright Moved J Yardley, seconded P Clough Past President Arthur Heenan 

Webmaster Ross Davies

Committee: J Butcher, J Devlin, C Crossman 

Moved J Yardley, seconded J Finnerty that the above existing committee members be reappointed. Carried 

Moved D Roberts, seconded S Munro that J Gardiner be appointed to the committee. Carried Moved J Wright, seconded W Davies that K McInnes be appointed to the committee. Carried Moved S McCormack, seconded T White that P Cocks be appointed to the committee. Carried 

Raewyn Keene read out an email which had been received from Phil Keene, the incoming president. He is  detained in Western Australia due to the covid lockdown. He thanked Jill Dodd for stepping in as acting  vice president, and paid tribute to outgoing president, Arthur Heenan’s long contribution to the club. He  was looking forward to taking over as president once he was able to return to NZ.  

GENERAL BUSINESS 

Constitution – moved C Crossman, seconded S McCormack that the revised constitution be approved.  Carried 

Beacon contacts – Keith Munro has been appointed as a contact. 

Honorariums – moved N Morrison, seconded K McInnes that $50 honorariums be paid to secretary/treasurer, auditor and webmaster. Retiring secretary/treasurer and webmaster were thanked for  their contribution over the last few years. Carried 

Track Clearing – Neil Morrison spoke of the track clearing being undertaken, mainly by himself and  Arthur Heenan, mainly on a Monday. Fuel is supplied. Any members prepared to help to contact Neil. 

Invermay Track – a walking track is being developed around the Invermay/Silverstream area. Help from  any members interested in helping creating this track would be appreciated.  

Identification – Lester Harvey mentioned he would like to see some sort of identification such as name tags,  as it was hard to keep up with names of the increasing number of new members. Pack tags considered to  cover this, and these available from secretary.  

Website: Ross Davies spoke of the immense contribution Ian Fleming had made to the club with his  foresight in setting up the website so many years ago. It is a very valuable resource to the club. He thanked  Dave Mellish for taking over this responsibility when Ian Fleming retired. The website team now consisted  of himself, Chris Wither and new administrators, Diane Paterson, Val Bell and Gail Williams  

Email Address: the club’s new email address, [email protected] is to be used for all tramp notices,  reports and photos.  

Covid-19 – thought to be given to member’s vaccination status in regard to car pooling.  The meeting closed at 2.20 pm. 

Guest speaker, Dermot Mayock, gave a very interesting and informative presentation on the role and work involved with LANDSAR. He was ably assisted in this by his wife, and search and rescue dog. He was  thanked by Clive Crossman, and presented with a voucher. 

The meeting concluded with afternoon tea.  

…………………………………………. / / 

 

AGM Minutes October 2020

MINUTES OF THE 32nd ANNUAL GENERAL MEETING OF THE TAIERI RECREATIONAL TRAMPING CLUB HELD AT THE MCKERROW LOUNGE, MOSGIEL PRESBYTERIAN CHURCH ON THURSDAY, 15 October 2020 AT 1.30 PM

 

PRESENT: A Heenan (Chair), D Bennett, K Burke, J Butcher, P Davie, E Day, J Dennison, J  Devlin, G Farquharson, J Finnerty, B & J Finnie, I Fleming, J Gardiner, L Gowans, G Grant, A  Griffin, B Harvey, P Keene, H Kirk, R Labes, C Leach, S McCormack, N McCunn, G & K  McInnes, D Mellish, B Mitchell, D Moir, H Morris, N Morrison, K & S Munro, L Partridge, D  Patterson, D Roberts, E Ryan, N & M Simpson, M Schofield, B Spittle, G Williams, B & J Wright,  J Yardley 

APOLOGIES: J Dodd, C Morrison, W Begley, C Crossman, E Griffin, T White, J Reid, J Ronald,  E Willis, A Whitson, J & P Horrell, P Gillespie, S Nichol, K Fagg, C Wither, J Davie, J Abbott, N  Buckley, G Haggie, C Hughes, R Keene, P Clough, G Souter, A Miller 

Moved S McCormack/seconded J Wright that these apologies be accepted. Carried 

MINUTES OF PREVIOUS MEETINGS 

Minutes of 2019 AGM were taken as read having been previously circulated. Moved E Ryan, seconded P Keene that they be confirmed as a true and accurate record. Carried 

Matters arising:  

Nil 

CORRESPONDENCE: 

Inward – Resignation from Peter and Wendy Bathgate 

Outward –Nil 

Moved M Simpson, seconded J Gardiner that the correspondence be accepted. Carried 

PRESIDENTS REPORT 

President, Arthur Heenan, presented his report for the year.. It had been a somewhat disruptive year  with the two covid pandemic lockdowns causing the cancellations of 17 Wednesdays of activity.  Apart from this the club had had a successful year with a number of new members, making a total  membership of over 100. There were two bus trips, the first to Roxburgh to walk part of the  Millenium Track, and the second to the Redan Crater, near Middlemarch. A group of trampers had  a 2 night stay at the Bendoran Huts just prior to lockdown. The Xmas breakup lunch was held at the  Waiora Scout Camp, and a very well attended mid year lunch at the Mosgiel RSA. Thanks to Jill  Dodd who organised a first aid refresher course. Ian Fleming’s long contribution to the club as  webmaster was acknowledged, and thanks to Dave Mellish who has taken over this role.  

We lost two life members during the year, Bob Heenan and Les Smith. Both had been very valuable members of the club. Also Mary Young, who was on the steering committee setting up the club.  

He thanked the committee for their work during the year – secretary/treasurer, programme and,  social committees, track clearing, webmaster, and all those who have contributed to the running of  the club.  

Moved A Heenan, seconded D Patterson that the President’s report be adopted. Carried

FINANCIAL REPORT 

Financial statement for the year ended 30/6/20 was presented by the treasurer. Bank balance stands  at $673.93, petty cash $4.60. Income was $1736.75, and expenditure $1910.83, leaving a deficit for the year of $174.08. This was partly caused by small outlays on social events (morning tea, cakes  etc.) and a $100 donation to the Quarantine Island 

Moved J Yardley, seconded G Grant that the financial report be adopted. Carried 

Subscriptions: Moved J Yardley, seconded K McInnes that subs remain at $5, plus $10 joining fee  for new members. Carried 

Auditor: Moved J Yardley, seconded J Butcher, that Keith Mackenzie, Consultant Accountant continue as auditor if he is available Carried 

Webmaster: Moved G Williams, seconded G Grant, that D Mellish receive a $50 honorarium.  Carried 

ELECTION OF OFFICE BEARERS 

President: Arthur Heenan Moved J Yardley, seconded B Harvey Carried. Vice-President: Phil Keene Moved H Morris, seconded E Ryan Carried Secretary/Treasurer: Jan Yardley Moved S Munro, seconded J Dennison Carried Past President: Jill Dodd 

Webmaster: Dave Mellish Moved K McInnes, seconded J Wright Carried Committee: Jan Butcher, Jay Devlin, Keith Munro, Clive Crossman Moved B Mitchell, seconded J Wright that the above existing committee members be reappointed Carried 

Moved S McCormack, seconded K McInnes that Jenni Wright be appointed to the committee Carried 

Moved G Williams, seconded D Mellish that Jill Reid be appointed to the committee. Carried 

GENERAL: 

Constitution – this needs to be updated. J Wright offered to help with this. 

Life Membership– life membership was awarded to Doug Moir, who has been a valuable member  of the club for a long period of time. Helen Morris also spoke about a rare award he had received  from the Masonic Lodge.  

There was no other business, and the meeting closed at 2 pm.  

Guest speaker, Alyth Grant a volunteer from the Orokonui Ecosanctuary gave a detailed powerpoint  presentation on the history, educational role and activities held at the sanctuary. Thanked by Phil  Keene and presented with a voucher.  

Afternoon tea concluded the meeting.  

Confirmed ………………………………………..(President) Date ………………….

AGM Minutes 28/8/2014

Minutes of the 27th Annual General Meeting of the Taieri Recreational Tramping Club held in the Presbyterian Church McKerrow Room on Thu 28 August 2014 at 1.30 p.m.

WELCOME:-
Present: P Bathgate, W Bathgate, D Bennett, E Callaghan, P Clough, E Day, B
Finnie, J Finnie, lFleming, LGowans, B Harvey, lHebbard, C Hughes, J Knox, B Mclntosh, B Mclean, P Mclean, K McVie, A Miller, D Moir, C Morrison, N Morrison, L Smith, M Smith, B Spittle, M Spittle, T Stratton, M Vaughan, F Weedon, L Weedon. (30)

APOLOGIES:- E Cooper, P Davie, F Deans, J Dodd, A Griffin, L Griffin, L Harvey, R Lippers, B Mltchell, D Pool, P Randall, J Yardley. (12)
Moved I Hebbard, seconded L Gowans, that the apologies be received. Carried.

MINUTES of the 26th Annual General Meeting of 25 August, 2013 having beencirculated per email attachment, were taken as read.
Moved I Fleming, seconded C Hughes that they be confirmed as a true and
accurate record of that meeting. Carried.

MATTERS ARISING. There were no matters arising

CORRESPONDENCE. There was no correspondence.

PRESIDENT’S REPORT, President L Smith presented a report of the last year’s happenings.
He moved that it be adopted. Seconded D Moir. Carried.

FINANCIAL REPORT. ln the absence of J Yardley, Treasurer, I Fleming presented the Financial Statement. He moved that it be received. Seconded M Smith. There was discussion. Carried.
I Fleming expressed thanks for the work of the Auditor, T Stratton.
He moved that he be reappointed. Seconded B Harvey. Carried.

ELECTION OF OFFICE BEARERS.
President L Smith declared all positions vacant

1. PRESIDENT.
L Smith invited immediate Past President B Harvey to take the chair and call for nominations for President.
J Knox nominated L Smith. $econded by M Vaughan.
There were no other nominations.
B Harvey declared L Smith elected President. Applause.
L Smith resumed the chair.

2. VICE PRESIDENT.
L Smith nominated J Knox. Seconded E Day.
There were no other nominations.
L Smith declared K Knox elected Vice President.

3. SECRETARY.
The present secretary, I Fleming, was retiring.
C Hughes nominated J Yardley. Seconded M Smith.
There were no other nominations.
L Smith declared J Yardley elected Secretary.

4. TBEASURER.
L Smith nominated J Yardley. Seconded P Clough.
There were no other nominations.
L Smith declared J Yardley elected Treasurer.

4. COMMITTEE MEMBERS
L Smith told the meeting that although the Constitution allowed up to six committee members, there was general agreement over the last two AGMs that five members were sufficient.
B Harvey moved, J Knox seconded that the number of committee members be limited to five. Agreeed.
L Smith advised that all present committee members, D Bennett, E Day, L Harvey, C Hughes and K McVie were willing to stand again.
He called for nominations.
J Knox nominated all five current committee members for re-election. Seconded M. Vaughan.
K McVie nominated I Hebbard, seconded N Morrison.
B Harvey nominated A Miller, seconded P Mclean.
As the seven nominations exceeded the agreed limit of of five, a secret ballot took place, with B Spittle and T Stratton appointed scrutineers. They collected voting papers and retired to tally results.

OTHER BUSINESS.
LIFE MEMBERSHIP – B HARVEY
I Fleming recounted a history of Life Member appointees over the years, and a record of the extensive service B Harvey has given to the Club.
The President presented B Harvey with a certificate of Life Membership.

GIFTS.
Gifts of appreciation were presented to the following.
E DAY for organisation of social occasions.
B HARVEY for duplication of notices and presentation of tramping programmes.
H LESLIE for her greeting and sympathy cards.
M SMITH for hosting of committee meetings.

COMMITTEE ELECTION.
The scrutineers returned to the President the names elected committee members, listed in strict alphabetical order.
The President announced the names of those elected, viz: D Bennett, E Day, L Harvey, C Hughes, K McVie.
I Fleming moved, seconded J Knox that the voting papers be destroyed. Agreed.
T Stratton called for a circulated paper for meeting attenders to record their names upon. Agreed.
J Knox raised the question of the position of retired secretary I Fleming, given that he still retained the post of Website Administrator.
She moved that he be ex officio of member of the committee. Seconded. D
Bennefi. Carried.
K McVle expressed reservations regarding the current password protecting the confidentiality of personal information on the Website being hacked.
He moved that the password be changed. Seconded J Knox.
There was discussion, especially concerning the desirability of all letters being lower case. Carried.

The President reminded people to be sure they had paid their subscriptions.

There was no other business

The President declared the meeting closed.

He then invited J Knox to speak on the subject of her experience as a teacher in the country of Ukraine
At the conclusion of J Knox’s address, P Bathgate presented her with a gift token of  appreciation.

A social time with refreshments followed.

Confirmed ……………………………………………………..Date…………………………………