Taieri Recreational Tramping Club
April 2022: President’s / Committee update
Hi everyone
I thought it may be timely to provide an update following meetings of the Committee, given that in the Covid environment we have been understandably having variable turnouts, also not having all walkers leaving from Mosgiel and so missing some of the verbal updates.
It has been great to be getting back into the regular pattern of a Wednesday walk, and lo and behold the weather always seems to be fine! I certainly missed the hills in Aussie, but there were other compensations.
Firstly though, a special thank you to Betty and Jim for sharing the details of their 60th wedding anniversary with us at the car-park last week – such a wonderfully varied and interesting life together. Also, a big thanks to them for leading many walks down through the years. Betty and Jim have requested not to lead from the coming trip list, but I know they are willing to share their advice. Of course, we hope to walk and talk with them both into the future! Thanks again to them for those special chocolates last week.
Winter Trip list
This is ‘complete’ and the webteam has posted the trips to mid-June on the webpage, under ‘upcoming trips’. Please take five to see if your name appears! John Gardiner, Ross Davies and myself will look at the gradings of trips on behalf of the committee, as it has been an outstanding matter from AGMs for a year or two. We will get the full list out shortly after I have completed some wording changes to the introduction.
Note in your diary though, the mid-winter lunch is at the Mornington Tavern on 6 July and the AGM will be 18 August. Antony Hamel has agreed to speak on his upcoming revised publications on walks around Dunedin.
Note also: Winter hours start on 1 June, meeting at 9.15am for a 9.30am departure. Trampers will also note we have a track clearing day on 11 May to assist Art and Neil.
Vehicle costs
These have been assessed from a number of angles and various permutations considered by the Committee. Ross made recommendations to the Committee based on the formula on the website, but with up-to-date fuel figures (they are the most significant component) from the Ministry of Business……. AA figures are outdated, but when updated, we will do some additional work on the other variable costs and if necessary, we will adjust again.
The Committee has agreed with a proposal to cover recce costs for trips $10.00 pp and over. We consider that this will assist in ensuring recces are undertaken as well as not leaving trip leaders out of pocket. The reimbursement will be at the agreed $ multiplied by 3 (passengers). To keep the audit reviewer satisfied, we will require a simple email to the Secretary ([email protected])
advising the date and destination visited. We want to ensure that folk feel comfortable in applying for reimbursement, but note that it is voluntary.
COVID
The committee has agreed to keep the current practice of ensuring walk participants are fully vaccinated. This has worked well and we will reconsider the practice as national guidelines change.
Privacy Act 2020
We have received information prepared by the Federated Mountain Clubs and distributed to affiliated members (the club is not one). Clubs like ours are bound by the Act. The advice has been considered by the Committee and has adopted it.
We will prepare a short note for distribution to members and do a slight redesign of the application for membership form. Our Secretary will take on the role of ‘Privacy Officer’. We will ensure that members addresses are not held on the website (they are good to have for possible health and safety events, sending of cards etc), and we will need to change passwords more regularly to the restricted information on the website. Should members wish to have their information restricted they should notify the Secretary. A little more on this later!
First Aid
We are making some initial enquiries from providers to get a revision underway in order to keep this up-to-date for those interested. Again, we’ll be in touch shortly.
Many thanks, and keep getting out and about enjoying this wonderful autumn weather.
Phil
021 0358551
[email protected]
Link to President’s Update information Library for previous updates