Minutes of the 27th Annual General Meeting of the Taieri Recreational Tramping Club held in the Presbyterian Church McKerrow Room on Thu 28 August 2014 at 1.30 p.m.
WELCOME:-
Present: P Bathgate, W Bathgate, D Bennett, E Callaghan, P Clough, E Day, B
Finnie, J Finnie, lFleming, LGowans, B Harvey, lHebbard, C Hughes, J Knox, B Mclntosh, B Mclean, P Mclean, K McVie, A Miller, D Moir, C Morrison, N Morrison, L Smith, M Smith, B Spittle, M Spittle, T Stratton, M Vaughan, F Weedon, L Weedon. (30)
APOLOGIES:- E Cooper, P Davie, F Deans, J Dodd, A Griffin, L Griffin, L Harvey, R Lippers, B Mltchell, D Pool, P Randall, J Yardley. (12)
Moved I Hebbard, seconded L Gowans, that the apologies be received. Carried.
MINUTES of the 26th Annual General Meeting of 25 August, 2013 having beencirculated per email attachment, were taken as read.
Moved I Fleming, seconded C Hughes that they be confirmed as a true and
accurate record of that meeting. Carried.
MATTERS ARISING. There were no matters arising
CORRESPONDENCE. There was no correspondence.
PRESIDENT’S REPORT, President L Smith presented a report of the last year’s happenings.
He moved that it be adopted. Seconded D Moir. Carried.
FINANCIAL REPORT. ln the absence of J Yardley, Treasurer, I Fleming presented the Financial Statement. He moved that it be received. Seconded M Smith. There was discussion. Carried.
I Fleming expressed thanks for the work of the Auditor, T Stratton.
He moved that he be reappointed. Seconded B Harvey. Carried.
ELECTION OF OFFICE BEARERS.
President L Smith declared all positions vacant
1. PRESIDENT.
L Smith invited immediate Past President B Harvey to take the chair and call for nominations for President.
J Knox nominated L Smith. $econded by M Vaughan.
There were no other nominations.
B Harvey declared L Smith elected President. Applause.
L Smith resumed the chair.
2. VICE PRESIDENT.
L Smith nominated J Knox. Seconded E Day.
There were no other nominations.
L Smith declared K Knox elected Vice President.
3. SECRETARY.
The present secretary, I Fleming, was retiring.
C Hughes nominated J Yardley. Seconded M Smith.
There were no other nominations.
L Smith declared J Yardley elected Secretary.
4. TBEASURER.
L Smith nominated J Yardley. Seconded P Clough.
There were no other nominations.
L Smith declared J Yardley elected Treasurer.
4. COMMITTEE MEMBERS
L Smith told the meeting that although the Constitution allowed up to six committee members, there was general agreement over the last two AGMs that five members were sufficient.
B Harvey moved, J Knox seconded that the number of committee members be limited to five. Agreeed.
L Smith advised that all present committee members, D Bennett, E Day, L Harvey, C Hughes and K McVie were willing to stand again.
He called for nominations.
J Knox nominated all five current committee members for re-election. Seconded M. Vaughan.
K McVie nominated I Hebbard, seconded N Morrison.
B Harvey nominated A Miller, seconded P Mclean.
As the seven nominations exceeded the agreed limit of of five, a secret ballot took place, with B Spittle and T Stratton appointed scrutineers. They collected voting papers and retired to tally results.
OTHER BUSINESS.
LIFE MEMBERSHIP – B HARVEY
I Fleming recounted a history of Life Member appointees over the years, and a record of the extensive service B Harvey has given to the Club.
The President presented B Harvey with a certificate of Life Membership.
GIFTS.
Gifts of appreciation were presented to the following.
E DAY for organisation of social occasions.
B HARVEY for duplication of notices and presentation of tramping programmes.
H LESLIE for her greeting and sympathy cards.
M SMITH for hosting of committee meetings.
COMMITTEE ELECTION.
The scrutineers returned to the President the names elected committee members, listed in strict alphabetical order.
The President announced the names of those elected, viz: D Bennett, E Day, L Harvey, C Hughes, K McVie.
I Fleming moved, seconded J Knox that the voting papers be destroyed. Agreed.
T Stratton called for a circulated paper for meeting attenders to record their names upon. Agreed.
J Knox raised the question of the position of retired secretary I Fleming, given that he still retained the post of Website Administrator.
She moved that he be ex officio of member of the committee. Seconded. D
Bennefi. Carried.
K McVle expressed reservations regarding the current password protecting the confidentiality of personal information on the Website being hacked.
He moved that the password be changed. Seconded J Knox.
There was discussion, especially concerning the desirability of all letters being lower case. Carried.
The President reminded people to be sure they had paid their subscriptions.
There was no other business
The President declared the meeting closed.
He then invited J Knox to speak on the subject of her experience as a teacher in the country of Ukraine
At the conclusion of J Knox’s address, P Bathgate presented her with a gift token of appreciation.
A social time with refreshments followed.
Confirmed ……………………………………………………..Date…………………………………
