Minutes of the Annual General Meeting of the Taieri Recreational Tramping Club held at 1.30 pm 19 August 1999 at the Mosgiel Presbyterian Church Hall.
The President Les Smith welcomed 33 members to the 12th Annual General Meeting.
Apologies:
P Chisholm, D and N Moir, M Vaughan, D McEwan, L Wiffen, G and D Such, J Roy, M Winefield, E Blackburn, J Allen, D Bennett, I McIntosh, S Cooney, P Jenkins, B McCabe, E Miller.
Moved that apologies be accepted C Gamble, 2nd B Harvey.
President Les Smith expressed the club’s thoughts for the recovery from illness of J Roy.
Minutes:
Minutes of the 1998 AGM wer read and confirmed, moved P McLean 2nd C Williams.
Minutes of the 1998 AGM wer read and confirmed, moved P McLean 2nd C Williams.
Matters Arising: Nil
President’s Report:
The President read his report and moved its adotion, 2nd E Bennett
Financial Report:
The Treasurer presented his annual report and balance sheet. A surplus of $192.11 is in the trading a/c. A credit balance of $100.25 is in the ANZ Serious Saver aa/c which is left over from the 1999 Bus tour. This money will be used to help finance a future bus tour. A recommendation that the annual sub rmain at $5.00 was moved N Taiaroa, 2nd A Landrebe. M McGhie is available to Audit the accounts for 1999/2000 moved N Taiaroa 2nd E Bennett to be re-appointd. 10 copies of the audited balance sheet were available for all members. N Taiaroa moved that the financial report be adodpted 2nd L Smith.
Election of Officers:
President: L Smith. Pro B McIntosh, 2nd W Bathgate.
Vice President: C Gamble. Pro L Smith, 2nd M Young.
Sec/Treasurer N Taiaroa Pro C Gamble, 2nd J Shaw.
Committee L Wiffen. Pro L Smith, 2nd J Shaw.
J Hobbs. Pro M Deuchrass, 2nd D Wiggins.
P McLean. Pro C Gamble, 2nd D Taiaroa.
R Wiggins. Pro M Smith, 2nd B Harvey.
President Les thanked C Gamble and N Taiaroa for their support during the year and also paid a tribute to those committee persons who were retiring, B Harvey and J Shaw. He commended the contribution made by all members of the committee for their help in arranging weekly tramps and programmes also the collection of fees for camps and transport. The special outings were also acknowledge.
President Les Smith presented a gift voucher to Maria O’Brian for her work on preparing minutes and progorammes and members lists.
General Business
Twizel Camp.
Members were advised that this would e held from 19th-22nd November 1999 at cost of $15 PPPN.
Xmas Function.
To be held at Berwick Adventure Camp. Finger food and a walk.
1st Aid Kits.
The club 1st Aid Kits would now be used for annual camps. Members should make provision to carry their own personal kits.
Cell Phones.
Members who have cell phones should take these for emergency use on the weekly tramps.
Weekly Start Times.
D Moir moved that the start time should be 9am Winter and Summer.
Voted 17 for, 9 against. Programme committee to discuss.
Taieri River Track.
D Jenkins gave a report on the progress of this new development. Moved Les Smith 2nd N Taiaroa that D Jenkins be the clubs reresentative for this and report back to the ommittee any commitment or progress.
Track Clearing
C Wiliams advised of costs for this work and the club committee had agreed that this should be repaid to drivers.
Chain Saw and Scrub Cutters.
C Williams requested the committee look into the possibility of purchasing these items as clu equipments. D Jenkins advised that he would arrange application forms to sek grants to finance this.
Walking Magazine.
It was agreed to continue to circulate this until the end of the current subscription and then decide on renewal.
Age Limit.
W Bathgate asked if the age limit could be lowered from 55 to 50. The club constitution has an age limit of 55. President Les asked the meeting to give the committee discreteion to admit members below the age of 55 until the coonstitution was changed. A discussion re Social or Honorary members took place. The committee were asked to discuss both recommendations.
The meeting closed at 2.30pm.
Guest Speaker.
Les Smith introduced Malcolm Flett for St Johns Ambulance who gve a talk on emergency procedures and responsibilities while tramping. He emphasised the importance of using the 111 call system. His talk was acknowledged with a gift voucher presented by C Gamble.
Moved B Harvey, 2nd J Shaw. – Confirmed Les Smith.