Minutes of the First Meeting of the Steering Committee of the Taieri Recreational Tramping Club, held at 65c Forfar Street, Mosgiel on Thursday 4th February, 1988 at 3.30 p.m.
Introduction. The Steering Committee comprised the following Club Members who had been elected at the General Meeting held at 2.00 p.m. on this same day – Mesdames Daphne McEwan, Mary Young, June Waugh, Messrs Dave Morton, George Haggie, Bob Heenan.
Election of Officers: Proposed Daphne McEwan, seconded June Waugh, that Dave Morton be elected as Chairman. Carried.
Proposed Dave Morton, seconded George Haggie, that June Waugh be elected as Minute Secretary. Carried.
General Business. Following guide-lines from the General Club Meeting, the following suggestions were put forward –
Constitution. Dave Morton suggested obtaining Constitution, Rules and Regulations from the Otago Tramping Cub, or another similar Cub. This was agreed and Dave volunteered to do this.
Age Liming for Club Members: After discussion, it was felt that this should be flexible, but it would be preferable to put limit on the number of Cub members. 40 members at one time was suggested, with a waiting list to be kept of intending members. Preference given on the waiting list to people over 45 years, and to Taieri residents.
Tramps per month: The Steering Committee favoured weekly tramps as at present.
Guests: Members to be able to invite a guest or guests with the approval of the trip leader.
Timetables: Timetables for Trips to be arranged by a Sub. Committee.
Trip Leader to have overall control on the day and a short talk on the routed etc. to be given before departure. This to be further discussed at the next meeting.
Committee: A cCommittee to be elected at a full Club Meeting comprising –
President, Vice President, Secretary – Treasurer, Hon. Auditor, and Six Committee Members, (with provision in the Constitution for this to be increased to eight if agreed at any time by a full Club meeting.)
It was suggested that the Committee should have –
Safety Officer – to be in charge of First Aid Kit, checking on adequate clothing, food and drink of members at each tramp.
Guide – With responsibility for maps, routes, leadership contact etc.
Publicity Officer – to be in charge of notices and information sheets.
Financial Year: The Financial Year of the Club to be from 1st September to 31st August.
All yearly subscriptions would be due for payment during September.
The Club Committee to meet no less than twice per year with Sub-Committee meetings as required.
One Committee member to be responsible for out of town trips. Further discussion on this to be at next Steering Committee Meeting.
General: Travelling expenses (car passenger fee) to be printed on the programme and graded as to distance.
Membership Fee. Should this be cheaper for married couples?
George Haggie to draw up a list of essential requirements.
Special Guests. It was suggested that occasional guests be invited to share their knowledge for quiet learning days, i.e. Birds, Forest, Botanist, Local History, &c., and the Committee be asked to encourage cultural aspects.
The meeting closed at 4.30 p.m.
Next meeting to be held at Daphne McEwan’s resident 16B Mure Street, on Thursday 11th February at 2.00 p.m.